Project Manager to support the realisation of the new Ballinrobe Community Arts and Amenity Centre

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

South West Mayo Development Company Limited ran this procurement for “Project Manager to support the realisation of the new Ballinrobe Community Arts and Amenity Centre” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Project Manager to support the realisation of the new Ballinrobe Community Arts and Amenity Centre
• communities, and businesses. In general, the company’s area of operations is the south and west
• range of other programmes supporting vulnerable migrants and refugees for example.
• people, communities, resources, and environment by supporting grassroots economic and
• supporting enterprise and addressing inequality.
• To progress this project, SWMDC is seeking a Project Manager to support the realisation of the
• The Project Management Team will support the Project Manager to monitor all aspects of the
• Team and all on how this approach will support achieving project objectives. This
• • Project Management/ Reliability & Continuity of Supply – provide details of project
• Appendix 1 & demonstrating Reliability & Continuity of Supply]
• of the brief & Project Management/ Reliability & Continuity of Supply]
• offering assurance to client – well supported. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• additional funding of €750,000 available to the project
• Sand existing Timber Floors and apply two coats
• programmes on behalf of local and national government which address the needs of people,
• Mayo area, but some programmes cover all of County Mayo, and others extend into counties

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; • Insurances - The successful contractor will be required to have relevant insurance levels in place to Professional Indemnity at a level of €500,000 for the duration of the contract - Plea
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• • Insurances - The successful contractor will be required to have relevant insurance levels in place to Professional Indemnity at a level of €500,000 for the duration of the contract - Plea

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf] SWMDC & BCAAC Representatives
• [SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf] (DRCD) under the Rural Regeneration Development Fund (RRDF) for the
• [SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf] .
• paperwork, management of the eTenders process while in progress (responding to queries),
• management of any clarification meetings and assessment of tenders submitted in collaboration
• [SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf] process for construction works is followed.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• BUDGET: We anticipate the maximum value of this contract to be in the region of €70,000 to
• with triple glazed timber frame units
• SWMDC is a community-based organisation, company limited by guarantee with charitable status.
• The Ballinrobe Community Arts & Amenity Centre will comprise a flagship community and social
• the terms and conditions of the RRDF contract.
• Multidisciplinary Design Team. This work will include development of all public procurement
• Once the Multidisciplinary Design Team is in place, the Project Manager will oversee their

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf, This will be assessed based on the methodology submitted and demonstration of understanding of the brief & Project Management

[SWMDC_BallinrobeProject_ProjectManager_RFT_.pdf, Appendix 1b The Valkenburg Building - Accomodation.pdf.

• eTenders CFT / notice reference: Contract notice. It is the.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT Project Manager, Appendix 1 for a full Specification of Requirements., Appendix 1A & 1B for drawings and technical specifications..