Request for Tender for the Provision of Graphic Design services for the Houses of the Oireachtas Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Houses of the Oireachtas Service ran this procurement for “Request for Tender for the Provision of Graphic Design services for the Houses of the Oireachtas Service.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the Provision of Graphic Design services for the Houses of the Oireachtas Service.
• Buyer: Houses of the Oireachtas Service
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000.00 Public Liability €6,500,000
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €500,000.00 2
• proposed Services Contract may amount to some €440,000 (excl
• tion (the “Services Contract”) will be issued for a term of 12 Months
• Graphic Design Services for the Houses of the
• provision of the services as described in Appendix 1 to this RFT (the “Services”).
• 1.2. In summary, the Services comprise: The provision of graphic design services for the Houses of
• result from this Competition (the “Services Contract”) will be issued for a term of 12 Months
• 1.6. The Contracting Authority estimates that the expenditure on the Services to be covered by the
• proposed Services Contract may amount to some €440,000 (excl. VAT) over the Term and any Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small
• fundamental functions within the constitutional
• https://data.oireachtas.ie/ie/oireachtas/corporate/strategy/2022/2022-05-26_houses-of-the
• https://data.oireachtas.ie/ie/oireachtas/corporate/strategy/2022/2022-05-27_houses-of-the

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000.00 Public Liability €6,500,000; 00 Product Liability n/a Professional Indemnity €500,000.00 2
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000.00 Public Liability €6,500,000
• 00 Product Liability n/a Professional Indemnity €500,000.00 2
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €500,000.00 2
• ave the following insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 € Public Liability €6,500
• 00 € Professional Indemnity €500,000.00 € Product Liability n/a

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €500,000.00 2
• the eESPD is dated within the last 12 months
• [1._RFT_Graphic_Design Final.pdf] 1
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000.00 Public Liability €6,500,000
• Now it is hereby agreed in consideration of the sum of €2.00 (the receipt of which is hereby
• tion (the “Services Contract”) will be issued for a term of 12 Months
• 12 months with a maximum of 3 such extension or e
• e right to extend the Term for a period or periods of up to 12 months
• If the Force Majeure Event continues for 30 days either Party may terminate at 14 days’
• are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1._RFT_Graphic_Design Final.pdf, Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competitio, Appendix 1: Requirements and Specifications.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer.