MH-COMM-23-09 Provision of Services for the Delivery of Comhairle na nÓg in Co. Meath

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Meath County Council ran this procurement for “MH-COMM-23-09 Provision of Services for the Delivery of Comhairle na nÓg in Co. Meath” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: MH-COMM-23-09 Provision of Services for the Delivery of Comhairle na nÓg in Co. Meath
• Sector: Social & Community Services
• 1 Development and support of Comhairle na nÓg (meetings and associated costs) 30% = €6,000
• Maximum Administration support budget 15% = €3,000
• y time before delivery of the Services and/or Materials on [30 days’ notice] from the Purchaser
• The successful tenderer will be required to grow the Meath Comhairle na n’Óg into a strong inclusive collective voice for young people across Co. Meath and to continuing to build on Meath Comhairle na n’Óg as a consultative forum and facilitating the interaction of Comhairle na n’Óg with policy makers and service developers locally and nationally to ensure that the views of young people are included in shaping policies and services.
• Ensure close liaison with the Comhairle na nÓg Steering Committee – attend meetings and take guidance from the Steering Committee, liaison person in Meath County Council and the DCYA Participation Officer and provide support to young people to prepare for and participate at the Steering Committee Meetings
• Ensure accountability for work programme and budgets – regularly present written progress reports to Meath Comhairle na nÓg Steering Committee, submit regular (every quarter) written and financial progress reports to Meath County Council, support young people to prepare formal presentations to Meath County Council and Meath Local Community Development Committee annually, preparation of biannual progress reports based on the Dept. Children & Youth Affairs annual report format.
• Pursuant to the provisions in Art 32.5 of the Public Procurement Directive 2014/24/EU, in the event of and subject to additional funding and approval, any additional or repetitive works/services that are directly related back to the original contract, may be awarded to the successful tenderer pursuant to the procedures in accordance with Art 26.1.
• The Contracting Authority requires tenderers to nominate a dedicated contract manager who will act as the main point of contact for the duration of the contract. This person shall have the authority to deal with all matters in relation to contracts and be responsible for the satisfactory delivery of the services required. The duties of the contract manager will include the following:
• Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general and providing suggestions for improvement and cost savings
• The Contracting Authority does not bind itself to accept the most economically advantageous tender or any tender. It also reserves the right to accept or reject in whole or in part any or all tenders received, and, in particular, to source the requirement with more than one service provider. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Please note: Maximum Total Annual Funding Level Available = €25,000
• Brief history of experience relevant to this proposal including a minimum of 2 previous relevant projects undertaken
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• Comhairle na nÓg is led and funded at national level by the Department of Children and Youth Affairs (DCYA) under the National Children’s Strategy 2000 and Better Outcomes Brighter Futures, The National Policy Framework for children & Young People 2023-2028. Funding is administered through Pobal. At local level responsibility rests with Meath County Council.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Qualifications The Comhairle; red if successful Level in Place Level in Place Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €13,000,000 €13,000,000 € € Public Liability Public Liability €6,500,000 €6,500,000 € € AND AND
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Qualifications The Comhairle
• red if successful Level in Place Level in Place Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €13,000,000 €13,000,000 € € Public Liability Public Liability €6,500,000 €6,500,000 € € AND AND

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• The Comhairle shall be operated by a Youth Facilitator – minimum of 1 person (Full CV to be included in tender, max 2 pages in length) with a 3rd level relevant qualification and minimum of 7 years youth work experience
• The Comhairle shall be operated by a Youth Facilitator – minimum of 1 person (Full CV to be included in tender, max 2 pages in length) with a 3rd level relevant qualification and minimum of 7 years youth work experience 1
• all submit a progress report each quarter for the preceding 3 months and a work plan for the following 3 mon
• Award of contract will be subject to the successful tenderer agreeing to the Contract Terms and Conditions as appended at the relevant Appendix.
• Tenderers are required to review these terms and conditions and indicate their acceptance thereof as part of their tender submission. Any reservation with regard to these terms should be submitted as a query in accordance with the procedure described in the Instructions to Tenderers (Section 6) of this document.
• Ensure accountability for work programme and budgets – regularly present written progress reports to Meath Comhairle na nÓg Steering Committee, submit regular (every quarter) written and financial progress reports to Meath County Council, support young people to prepare formal presentations to Meath County Council and Meath Local Community Development Committee annually, preparation of biannual progress reports based on the Dept. Children & Youth Affairs annual report format.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 7 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Description Demonstrate in the TRD how the €25,000.00 annual budget will be spent in line with the five work areas & budget limits
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• The number and duration of extensions will be 1 extension of 1 year
• If the Force Majeure Event continues for 30 days then either Party may terminate at 14 d
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• Small and Medium Enterprise Participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Comhairle na nOg.docx, RFT Comhairle na nOg.docx] OPEN PROCEUDRE, RFT Comhairle na nOg.docx] between members of consortia..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Comhairle na nOg.docx] The dates provided above are estimates at the time of pu, Appendix., RFT Comhairle na nOg.docx] provide a forum for children and young people from each.