Remedial and Upgrade Works to Fendering

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Port of Waterford Company ran this procurement for “Remedial and Upgrade Works to Fendering” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Candidates must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• • the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and
• 2.3 Queries Queries may be raised in writing by email using the means of communication stated in the Particulars. Queries must be raised as soon as possible, and should be raised in any event no later than when stated in the Particulars. The Contracting Authority has no obligation to respond to queries although the Contracting Authority may at its discretion respond to queries raised after that date. If the Contracting Authority responds to a query, it will issue the response on the e-tenders website, unless the query has been clearly designated as confidential. If the query has been designated as confidential, and the Contracting Authority decides that the response should be published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate on the eTenders platform following withdrawal of the query.
• Where the Particulars state that the required means of tender submission is to the eTenders platform
• Where the Particulars state that the required means of tender submission is to the eTenders platform, Candidates are advised to ensure that they give sufficient time to allow for the successful upload of all tender documents and that they have a reliable, continual connection speed available for this purpose. Candidates should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the tender submission before the deadline stated in the Particulars (or a later date and time advised by the Contracting Authority to all Candidates). The timely and complete upload of documents is the responsibility of each Candidate. All files submitted electronically must be capable of being readily viewed in their entirety in the format stated in the Particulars. It is the responsibility of the Candidate to ensure that electronic documents submitted are not corrupt. Candidates are advised to consult etenders.gov.ie for information on uploading electronic submissions.
• Tenderers must not amend (lump sums or Reserved Sums) inserted in the Pricing Document by the Contracting Authority that are associated with named Specialist works set out in Part 1F (iii) of the Form of Tender and Schedule and Standing Conciliator services (if required) at Part 1N of the Form of Tender and Schedule.
• If the Pricing Document includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke section 8.2. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Minimum indemnity limit for Public liability insurance: €6,500,000 for any one event, but this limit may be; Minimum indemnity limit for Employers’ liability insurance: €13,000,000 for 6,500,000 for any one event, but th
• Certifications — not specified for this tender
• Past experience — The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for €CA Entry CA Note: State the minimum cover proportionate to the size of the project (default level is €2.5m) 1
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Minimum indemnity limit for Public liability insurance: €6,500,000 for any one event, but this limit may be
• Minimum indemnity limit for Employers’ liability insurance: €13,000,000 for 6,500,000 for any one event, but th
• Minimum indemnity limit for Employers’ liability insurance: €13,000,000 for any one event
• Maximum excess for Public liability: €10,000 in respect of property damage only
• Minimum indemnity limit for Public liability insurance: €6,500,000[6] for any one event, bu

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• Appendix 4: Template to be used by Contracting Authority to Calculate Comparative Cost of Tender
• Appendix 4: Template to be used by Contracting Authority to Calculate Comparative Cost of Tender, Continued
• 1.1 This procedure These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which tender is either the lowest price or the most economically advantageous. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Minimum amount for interim payments, except release of retention, € 30,000.00
• ect item description and the difference for an item in, or that should have been in, the Pricing Document is more than €500. No Yes
• Minimum amount for interim payments, except release of retention, € 30,000.00 [14]
• Minimum amount for interim payments, except release of retention, € 30,000
• Within 3 months after receipt of the Contractor’s final statement, the Employer’s
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative shall issue this certificate as
• (b) expiry of at least 21 days written notice to terminate this Tender

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: not later than 5 days after the date agreed between the
• Within 14 days of receipt of the payment claim notice

TENDER DOCUMENTS [Instructions to Tenderers - Remedial and Upgrade Works to Fendering.docx, Instructions to Tenderers - Remedial and Upgrade Works to Fendering.docx, Schedule and.

• eTenders CFT / notice reference: Contract Notice date: Not Applicable Not Applicable Reference: Not.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W2 V2.5, Appendix 4: Template to be used by Contracting Authority to Calculate Comparative Cost o, Schedule.