IHW036F Multi Supplier Framework Agreement for the provision of Remanufactured Windows Notebook Computers and Associated Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Office of Government Procurement ran this procurement for “IHW036F Multi Supplier Framework Agreement for the provision of Remanufactured Windows Notebook Computers and Associated Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: IHW036F Multi Supplier Framework Agreement for the provision of Remanufactured Windows Notebook Computers and Associated Services
• ure on the Goods and Services to be covered by the proposed Framework Agreement may amount to some thirty million Euro (€30m) (excl
• across the public service for Remanufactured Windows Notebook Computers in the region of seven and a half million Euro (€7,500,000) annually
• Docking Station / Port Replicators Upgrade Option 1 Dock for Notebook - Minimum Requirements\n– Capable of charging the device\n- Includes own Power Supply \n- Native MAC Address Passthrough \n- 3 x USB (1 x USB 3
• Quality and environmental management systems according to ISO 9001 and ISO 14001/EMAS, including quality assurance/quality control procedures for
• te Goods and Services Form” or “NAGSF”) on the Framework Member as set out at Schedule F to Appendix 6
• rk Member shall promptly supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• By supplying these numbers the Framework Member acknowledges and agrees that the Contracting Authority has the permission of the
• to award a Goods and Services Contract to one Framework Member for an initial annual agreement (the “Annual Agreement”)
• te Goods and Services Form” or “NAGSF”) on the Framework Member as set out at Schedule F to the Agreement (Appendix 6 of this RFT refers)
• ity of Goods and Services being awarded to any Framework Member by the Contracting Authority or any Framework Client under the Framework Agreemen
• conclusion of the Framework Agreement with the Framework Member does not guarantee the award of any Goods and Services Contract Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• must not overwrite any pre-existing text or numbers in cells which are not filled in yellow in the worksheets;

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• te Goods and Services Form” or “NAGSF”) on the Framework Member as set out at Schedule F to Appendix 6
• all of the Tenders submitted to admit, up to the maximum number as provided in Table 1 below; the highest ranking Tenderers
• te Goods and Services Form” or “NAGSF”) on the Framework Member as set out at Schedule F to the Agreement (Appendix 6 of this RFT refers)
• Tenderers are required to notify the Contracting Authority immediately, via the e-tenders website, if at any stage they decide to withdraw from this Competition.
• Appendix 1: Requirements and Specifications

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged by the Framework Member, the Framew
• IT IS HEREBY AGREED IN CONSIDERAYION OF THE SUM OF €2.00 (THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED BY THE CONTRACTORS) AS FOLLOWS:
• Contract(s) respectively and recover from the Framework Member any loss resulting from any such termination
• 3 if the Framework Member becomes insolvent, becomes bankrupt, is wound up, enters into examinership, comme
• conclusion of the Framework Agreement with the Framework Member does not guarantee the award of any Goods and Services Contract
• ake effect on the Commencement Date and expire twenty four (24 months) thereafter (“the Framework Term”) unle

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: IHW036F RFT Document Remanufactured Devices Updated 17-08-23.docx, Click here

[IHW036F RFT Document Remanufactured Devices Updated 17-08-23.docx, RFT, awarded pursuant to a Mini-Competition insurances of the type and to the minim.

• eTenders CFT / notice reference: OJEU Notice Number of and entitled (“the RFT”), the Contracti.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule F to Appendix 6, Schedule F to the Agreement (Appendix 6 of this RFT refers), RFT Document Remanufactured Devices Updated 17-08-23.docx] Contents.