Call for tenders for the supply, delivery and installation of School Classroom Loose Furniture, Office, Staffroom, General Purpose furniture and Lockers

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Patrician Academy ran this procurement for “Call for tenders for the supply, delivery and installation of School Classroom Loose Furniture, Office, Staffroom, General Purpose furniture and Lockers” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for tenders for the supply, delivery and installation of School Classroom Loose Furniture, Office, Staffroom, General Purpose furniture and Lockers
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [CFT Loose Furniture Patrician Academy Mallow 62330U (OJEU).docx] Call for tenders dated 14th July 2023 for the supply, delivery and installation of School Classroom Loose Furniture, Office, Staffroom, General-Purpose Area Furniture & Student Lockers to Patrician Academy, Mallow
• Proposals from Tenderers are being sought to supply and deliver Sustainable Loose furniture and equipment appropriate to the school environment, Patrician Academy. It is intended to award a contract to a single service provider to each Lot. Tenderers must be able to supply each item on the specification list as per the Lot tendered for (Lot 1 has some optional items), otherwise, an incomplete Lot will not be considered. Tenderers can submit alternatives where there are issues with raw materials for the items proposed, bearing in mind the estimated dates when the items are needed to be in situ.
• The School requires a high quality, timely, flexible and responsive service for the draw-down of the goods over a short period with agreed timelines for delivery of goods with the successful tenderer(s).
• Provide advice & details of preventative maintenance of the items proposed
• 1.5 Supply, Delivery and/or Installation of Goods
• Be required to supply and provide delivery of the first contingent of loose furniture and equipment required by Patrician Academy by or as close to access to the building in April 2022. The school will draw up a potential list of requirements in due course in conjunction with the winning supplier. The school principal or named nominee must be notified in advance to facilitate the
• The successful tenderer will liaise with the school Principal and school caretaker/maintenance team at a pre-arranged time at the end of each school semester/term to discuss further drawdowns of loose furniture and equipment/equipment as the construction works progress. These details will be discussed with the successful tenderer in advance of the contract being signed.
• As part of the evaluation of tenders for the purposes of quality and aesthetics, samples of the furniture/equipment may be requested, to be viewed either at a location suitable to the board of management or at the supplier’s own premises. Tenderers will be required to bear their own costs in respect of the delivery and collection of such samples. Patrician Academy reserve the right to invite some or no Tenderers to supply samples.
• [CFT Loose Furniture Patrician Academy Mallow 62330U (OJEU).docx] samples. Patrician Academy reserve the right to invite some or no Tenderers to supply samples.
• Tenderers must provide a plan for preventive maintenance of the categories of items they propose including temporarily replacing defective furniture, response times, timeline for maintenance, repair and maintenance undertaken by whom, including full details of their policy regarding returns where items that are delivered may have been damaged and / or faulty. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The Patrician Academy provides a broad and balanced curriculum offering an extensive programme of Junior Certificate and Leaving Certificate subjects. All students do Transition Year which is the first year of a three year Senior Cycle Programme which culminates in the Leaving Certificate state examinations. We run the Leaving Cert Applied Programme.
• The Patrician Academy also provides alternative programmes of study for students with specific learning requirements and special educational needs. We have 4 Special classes catering to students with ASD, Mild and Moderate Learning Needs.
• The requirements are subject to approval and funding from the Department of Education. Furniture/equipment wholly or partly funded from public funds is subject to inspection by officers
• The requirements are subject to approval and funding from the Department of Education. Furniture/equipment wholly or partly funded from public funds is subject to inspection by officers from the Department of Education.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 7 million in respect of employer’s liability €6.5 million in respect of public liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 7 million in respect of employer’s liability €6.5 million in respect of public liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 5 million in respect of public liability €6.5 million in respect of product liability OR Must submit a statement on Tenderer’ heade
• re Pricing Schedule’ Excel Sheets, for each item proposed to meet or exceed the minimum requirements specified by DE and those included in the Specifications and Pricing Schedule
• Tenderers are required to provide a minimum of half an A4 page for each element of this criterion, based on the requirements as set out in Appendix 1, Requirements (please see Specification document to review the specifications), detailing but no
• hedule’ Excel Sheets, for each item of furniture proposed to meet or exceed the minimum requirements specified by DE and those included in the Specifications and Pricing Schedule
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• Authority estimates that the expenditure on the Goods to be covered by the proposed Goods Contracts may amount to some €360,000 (EX- VAT) over the Term
• strip or hardwood to suit detail selected for fitted furniture and to extend a minimum of 75 mm beyond outer edge of frame
• contract start date of 20th October 2023 19th October 2024 (12 months) with 0 month extensions
• etition (the “Goods Contract”) will be issued for a term of 12 months (“the Term”) with 0 month extensions
• for thirty (30) calendar days either Party may terminate at 14 days’ notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Loose Furniture Patrician Academy Mallow 62330U (OJEU).docx, insert school

[CFT Loose Furniture Patrician Academy Mallow 62330U (OJEU).docx, Insert successful Tenderer’s full legal name - to be completed on signing

AGREEMENT

Relating to the Supply of Goods pursuant to

Call for tenders for the Provision

[CFT Loose Furniture Patrician Academy Mallow 62330U (OJEU).docx.

• eTenders CFT / notice reference: OJEU).docx] Call for tenders dated 14th July 2023 for the supply.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule’ Excel Sheets, for each item proposed to meet or exceed the minimum requirement, Schedule, Appendix 1, Requirements (please see Specification document to review the specifications.