Call for Tenders for the supply, delivery, installation and maintenance of Construction, Wood Technology and Preparation, Graphics Design Lab, DCG tools and equipment

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Patrician Academy ran this procurement for “Call for Tenders for the supply, delivery, installation and maintenance of Construction, Wood Technology and Preparation, Graphics Design Lab, DCG tools and equipment” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for Tenders for the supply, delivery, installation and maintenance of Construction, Wood Technology and Preparation, Graphics Design Lab, DCG tools and equipment
• in nature, scale and value to the services being sought in this competition - a minimum of two examples must be provided
• in nature, scale and value to the services being sought in this competition - a minimum of two examples must be provided for the Lot being tendered for
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• for the supply, delivery, installation & maintenance of Construction, Wood Technology & Preparation, Graphics Design Lab, Design & Communications Graphics tools & equipment.
• 1.1 The Board of Management of Patrician Academy (the “Contracting Authority”) invites tenders (“Tenders”) to this call for tenders (“CFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this CFT (the “Goods”). The Goods are required to be supplied and installed in Patrician Academy on or before the end of October 2023.
• 1.3 This public procurement competition (the “Competition) is in one (1) Lot. Tenderers must be able to supply each item on the specification list as per the Lot tendered for as provided in the specification and descriptions documents accompanying this CFT document and must provide the relevant price in the excel pricing worksheet also. An incomplete Lot will not be considered. Note: some lists contain more than one section, in such cases the Lot comprises of all sections mentioned. Tenderers must be aware that there will only be a tight opportunity from purchase order placement and for delivery and installation. If the successful Tenderer cannot meet the delivery requirements they state, the Contracting Authority has the prerogative to procure from the second highest ranked Tenderer. The Lots: Lot 1 – Construction Studies and Wood Technology and Preparation tools and equipment Lot 2 – Graphics Design Lab Lot 3 – Design & Communication Graphics (DCG). Note: We may not require all items from the DE list nor what is listed in our excel files. Pricing Documents The relevant pricing document must be completed as part of the Tenderer’s submission.
• 1.4 Any contract that may result from this Competition (the “Goods Contract”) will be issued for a term of 12 (twelve) months. The Contracting Authority proposes to award an initial contract (each a “Goods Contract”) in respect of the Lot for the supply of the specified goods. A contract will be awarded to a single supplier for the Lot who is deemed to be the most economically advantageous tender, in accordance with the award criteria set out in Part 3.3 of this CFT.
• 1.6 1.7 The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed may amount to some one hundred and sixty thousands euro (€160,000) exclusive of vat over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore
• [CFT Construction, Wood Tech and Prep, DCG, Graphics Patrician Academy Mallow 62330U.docx] this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximise the social and economic benefits of any Goods Contract that may result from this Competition.
• 2.8.2 Without prejudice to the generality of paragraph 2.8.1, all costs and expenses relating to the supply of samples for purposes of tendering and their return after evaluation or participation in field trials (if any) will be borne exclusively by the Tenderer.
• 2.10.2 All prices quoted must be all-inclusive (i.e. including but not being limited to shipping, packaging, delivery, ancillary costs, maintenance of the heavy duty equipment/machinery and all other costs/expenses), be expressed in Euro only and exclusive of VAT. The VAT rate(s) where applicable should be indicated separately. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.6 1.7 The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed may amount to some one hundred and sixty thousands euro (€160,000) exclusive of vat over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage. Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME” s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing; le occurrence Public Liability €6.5 million for any one claim or series of claims a
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• le occurrence Public Liability €6.5 million for any one claim or series of claims a
• rising out of a single occurrence Product Liability €6.5 million for any one claim or series of claims a
• 7 million in respect of employer’s liability €6.5 million in respect of public liability €6
• 5 million in respect of product liability €5,000 for any one claim or series of claims ar

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Warranties: Please note that we require a minimum of those stated in the specifications/pricing schedules
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personnal Circumstances of Tenderer.
• Appendix 6: Confidentiality Agreement
• 1.1 The Board of Management of Patrician Academy (the “Contracting Authority”) invites tenders (“Tenders”) to this call for tenders (“CFT”) from economic operators (“Tenderers”) for the supply of the goods as described in Appendix 1 to this CFT (the “Goods”). The Goods are required to be supplied and installed in Patrician Academy on or before the end of October 2023.
• 1.3 This public procurement competition (the “Competition) is in one (1) Lot. Tenderers must be able to supply each item on the specification list as per the Lot tendered for as provided in the specification and descriptions documents accompanying this CFT document and must provide the relevant price in the excel pricing worksheet also. An incomplete Lot will not be considered. Note: some lists contain more than one section, in such cases the Lot comprises of all sections mentioned. Tenderers must be aware that there will only be a tight opportunity from purchase order placement and for delivery and installation. If the successful Tenderer cannot meet the delivery requirements they state, the Contracting Authority has the prerogative to procure from the second highest ranked Tenderer. The Lots: Lot 1 – Construction Studies and Wood Technology and Preparation tools and equipment Lot 2 – Graphics Design Lab Lot 3 – Design & Communication Graphics (DCG). Note: We may not require all items from the DE list nor what is listed in our excel files. Pricing Documents The relevant pricing document must be completed as part of the Tenderer’s submission.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Call for Tenders for the supply, delivery, installation and maintenance of Construction, Wood Technology and Preparation, Graphics Design Lab, DCG tools and equipment
• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• quired to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million for any one claim arising out of a sing
• hat the expenditure on the Goods to be covered by the proposed may amount to some one hundred and sixty thousands euro (€160,000) exclusive of vat over the Term and any possible extensions
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• Operating footprint minimum 575mm x 325mm in X-Y plane; capacity to machine a minimum of 110mm of light materials such as light alloys, wood and plastic using multiple passes
• for 30 (thirty) calendar days either Party may terminate at 14 days’ notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Construction, Wood Tech and Prep, DCG, Graphics Patrician Academy Mallow 62330U.docx, schedules, Appendix 1: Requirements and Specifications.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personnal Circumstances of Tenderer..