Provision of Insurance Services to Galway Harbour Company

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Galway Harbour Company ran this procurement for “Provision of Insurance Services to Galway Harbour Company” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Insurance Services to Galway Harbour Company
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] Port of Galway
• Request for Tender for Insurance Services to Galway Harbour Company
• For Insurance Services to Galway Harbour
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] enders”) to this Request for Tenders (“RFT”) from economic
• operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this
• RFT, “Requirements and Specifications”, (“the Services”). Galway Harbour Company is the
• The title of this RFT is Supply of Insurance Underwriting Services to Galway Harbour
• GHC invites tenders from suitably qualified tenderers for the provision of Insurance services required
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] ers for the provision of Insurance services required
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] 2.1.4 This RFT supersedes and replaces all previous documentation, communications and
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] covenants, writs, claims or other action current or pending in respect Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• days Any one occurrence Extensions Fines and Duty - €500,000 Public Liability section of the policy applies to the land owned by as sured known as Hare Island Marine Professional Negligence €500,000 In the Aggregate Legal Liability for Go
• background information and requirements and specifications, Tenderers must form
• this policy when replying to this RFT.
• apply to staff currently employed by the incumbent provider of the Service sought

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Indemnity Level Employers Liability €13 million Public and Products Liability €13 million Professional Indemnity €6.5 million 2; Locations Any Property Owned, Leased or Occupied by the Insured LIMIT OF INDEMNITY: Public Liability € 13,000,000 Any one occurrence Collision Liability – Vessels € 6,400,000 Any one occurrence Protection and Indemnity Vessels € 6,400,000 Any one occurrence Clean Up Costs € 1,300,000 Any one occurrence Removal of Wreck €
• Certifications — mit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €10 million per annum over the last three years
• Past experience — mit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €10 million per annum over the last three years
• Personnel — not specified for this tender
• Geographic / facility constraints — 2,600,000 Any one occurrence Product Liability € 13,000,000 In the aggregate Turnover € 4,500,000 Territorial Limits Republic of Ireland Jurisdiction Republic of Ireland Excess € 5,000 Any one Occurrence Loss of Revenue – 7 Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Indemnity Level Employers Liability €13 million Public and Products Liability €13 million Professional Indemnity €6.5 million 2
• mit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €10 million per annum over the last three years
• Locations Any Property Owned, Leased or Occupied by the Insured LIMIT OF INDEMNITY: Public Liability € 13,000,000 Any one occurrence Collision Liability – Vessels € 6,400,000 Any one occurrence Protection and Indemnity Vessels € 6,400,000 Any one occurrence Clean Up Costs € 1,300,000 Any one occurrence Removal of Wreck €
• 2,600,000 Any one occurrence Product Liability € 13,000,000 In the aggregate Turnover € 4,500,000 Territorial Limits Republic of Ireland Jurisdiction Republic of Ireland Excess € 5,000 Any one Occurrence Loss of Revenue – 7
• days Any one occurrence Extensions Fines and Duty - €500,000 Public Liability section of the policy applies to the land owned by as sured known as Hare Island Marine Professional Negligence €500,000 In the Aggregate Legal Liability for Go

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] Port of Galway
• and changes, will be published on the Irish Government Procurement Opportunities Portal
• (www.etenders.gov.ie). Registration is free of charge and there is no charge for documents. Please
• [Request for Tender for Insurance Services to Galway Harbour Company.pdf] enders”) to this Request for Tenders (“RFT”) from economic
• operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this
• in accordance with the Requirements and Specification as set out in Appendix 1- and on the Current

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• days Any one occurrence Extensions Fines and Duty - €500,000 Public Liability section of the policy applies to the land owned by as sured known as Hare Island Marine Professional Negligence €500,000 In the Aggregate Legal Liability for Go
• term of 36 months (“the Term”) from the date of notificat
• periods of up 12 months with a maximum of one such extensions o
• this document at any time up to 7 days before the final date for receipt of te
• Closing Date / Time For receipt of Completed
• GHC for the duration of the contract term. The successful Tenderer will be chosen on
• term of 36 months (“the Term”) from the date of notification to the Tenderer of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender for Insurance Services to Galway Harbour Company.pdf, RFT ID, RFT”) from economic.
• eTenders CFT / notice reference: OJEU].
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1 to this, RFT, “Requirements and Specifications”, (“the Services”). Galway Harbour Company is, RFT..