Single Supplier Framework Agreement for the Provision of External ICT Project and Systems Engineer (Systems Administrator Office 365) for Waterford and Wexford Education and Training Board

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Waterford and Wexford Education and Training Board_110494 ran this procurement for “Single Supplier Framework Agreement for the Provision of External ICT Project and Systems Engineer (Systems Administrator Office 365) for Waterford and Wexford Education and Training Board (WWETB” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Single Supplier Framework Agreement for the Provision of External ICT Project and Systems Engineer (Systems Administrator Office 365) for Waterford and Wexford Education and Training Board (WWETB
• Tenderers must achieve a minimum of 50% on all Award Criterions above, excluding Cost of Service, in order to avoid elimination from the competition
• rk Member shall promptly supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• By supplying these numbers the Framework Member acknowledges and agrees that the Contracting Authority has the permission of the
• The conclusion of a Framework Agreement with a Framework Member does not guarantee the award of any Services Contract
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Resource will provide the services on a full-time basis for 230 days or 46 weeks per year
• [etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx] Request for Tenders dated
• External ICT Project and Systems Engineer (Systems Administrator Office 365) for Waterford and Wexford Education and Training Board (WWETB)
• 2.3 Framework Agreement and Services Contract
• No publicity regarding this Competition or any Framework Agreement, or Services Contract pursuant to this Competition is permitted unless and until the Contracting Authority has given its prior written consent to the relevant communication.
• [etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx] or Services Contract pursuant to this Competition is permitted unless and until the Contracting Authority has given its prior written consent to the relevant communication. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Education and Training Boards (ETBs) are statutory authorities which have responsibility for education and training, youth work and a range of other functions. Formerly known as Vocational Education Committees (VECs) ETBs manage and operate second‐level schools, further education colleges, multi‐faith community national schools and a range of adult, further education and training centres delivering education and training programmes, including 19 (former FÁS) training centres. There are 16 Education and Training Boards spread throughout the country with over 650 sites under their remit. The Chief Executive (
• [etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx] faith community national schools and a range of adult, further education and training centres delivering education and training programmes, including 19 (former FÁS) training centres. There are 16 Education and Training Boards spread throughout the country with over 650 sites under their remit. The Chief Executive (CE) of each ETB carries out the executive functions of the ETB, including those in relation to procurement.
• Education and Training Boards Ireland (ETBI), based in Naas, Co Kildare is the national representative association for ETBs. Its job is to represent ETBs and promote their interests. It also provides services to its members in areas such as Policy, HR/ IR, Corporate and Procurement & Reform. ETBI coordinates the ETB Procurement Network, which brings procurement personnel from the 16 ETBs together on a quarterly basis.
• WWETB’s educational and training provision includes second-level schools, further education colleges and a range of adult and further education centres delivering education and training programmes, Post Leaving Certificate Courses (PLCs), Youthreach centres, Outdoor Education and Youth Services.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx] Request for Tenders dated
• Appendix 1: Requirements and Specifications Response Document
• Appendix 4: European Single Procurement Document (ESPD)
• Appendix 5: Declaration as to Personal Circumstances of Tenderer
• Appendix 8: Confidentially Agreement
• [etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx] or Services Contract pursuant to this Competition is permitted unless and until the Contracting Authority has given its prior written consent to the relevant communication.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged
• 1 In consideration of payment by the Contracting Authority of the sum of €2.00, the receipt of which is hereby acknowledged by the Framework Member, the Framew
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• Contracting Authority estimates the total value of expenditure pursuant to this framework agreement is in the region of €90,000 per annum (excluding VAT), €510,000 (excluding VAT) over the Term and possible
• In terms of local server infrastructure, each site has a minimum of one and a maximum of 3 Microsoft Hyper V hosts
• Contract(s) respectively and recover from the Framework Member any loss resulting from any such termination
• 3 if the Framework Member becomes insolvent, becomes bankrupt, is wound up, enters into examinership, comme

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: etenders RFT - Single Supplier Framework for the supply of External ICT Project and Systems Engineer v2.docx, RFT - Single Supplier Framework for the supply of External ICT Project and Systems, Appendix 1: Requirements and Specifications Response Document.
• eTenders CFT / notice reference: OJEU Notice Number of and entitled (“the RFT”) the Contractin.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2: Pricing Schedule, Appendix 3: Tenderer’s Statement, Appendix 4: European Single Procurement Document (ESPD).