National Centre of Reconciliation and Remembrance - Geomatic Survey Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Office of Public Works (OPW) ran this procurement for “National Centre of Reconciliation and Remembrance - Geomatic Survey Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: National Centre of Reconciliation and Remembrance - Geomatic Survey Services
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,000[12] € 400,000 - 700,000[13] Maximu
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• ** Entitles issuing public liability (#footnote-14) Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 *** No excess is permitted in respec
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,00012 € 400,000 - 700,00013 Maximum level of excess in
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• scanning system used – with manufacturer’s serial number company name
• Anticipated Service Contract Period (months/years): 12 weeks 12 weeks
• Open Procedure for CONSULTANCY SERVICES Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• any substitute for the underlying documentation (whether existing or to be
• retention policy, a copy of which can be obtained from the Employer upon
• weeks of the contract being awarded. Tenderer is to submit a programme with

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,000[12] € 400,000 - 700,000[13] Maximu; Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — Minimum level of Public Liability Insurance required in respect of any one accident: € 650000014 14 If no value is entered it shall read as €2,600,000 (Two million and six hundred thousand Eu Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,000[12] € 400,000 - 700,000[13] Maximu
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• ** Entitles issuing public liability (#footnote-14) Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 *** No excess is permitted in respec
• Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000.00[15] Entitles issuing
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,00012 € 400,000 - 700,00013 Maximum level of excess in

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• eyor shall complete the works and submit the surveys within 12 weeks of the contract being awarded
• [20230703_ITT_Geomatic Survey_NCRR.pdf] Instruction to Tenderers
• [20230703_ITT_Geomatic Survey_NCRR.pdf] ,
• [20230703_ITT_Geomatic Survey_NCRR.pdf] purely for the purposes of assessment, as described in section 9 of
• [20230703_ITT_Geomatic Survey_NCRR.pdf] 

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 8 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,000[12] € 400,000 - 700,000[13] Maximu
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 300,000 - 600,00012 € 400,000 - 700,00013 Maximum level of excess in
• the applicant’s current principal banker dated within past 6 months, stating that, to the best of its knowl
• Anticipated Service Contract Period (months/years): 12 weeks 12 weeks
• 3. Latest date for queries 01-08-2023 (14 days before latest time for receipt of tende
• plemental information or responses to queries 07-08-2023 (8 days before latest time for receipt of tende
• the applicant’s current principal banker dated within past 6 months, stating that, to

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20230703_ITT_Geomatic Survey_NCRR.pdf, ITT-S2(b) v1.6, ITT-S2(b) v1.6 09/02/2022.
• eTenders CFT / notice reference: contract notice and tender documents.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedules A and B attached, Schedule A, Schedule A of the.