Request for Tenders (RFT) for the Provision of Competition Management, Event Management and Public Relations Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Disability Authority (NDA) ran this procurement for “REQUEST FOR TENDERS (RFT) FOR THE PROVISION OF Competition Management, Event Management and Public Relations services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: REQUEST FOR TENDERS (RFT) FOR THE PROVISION OF Competition Management, Event Management and Public Relations services
• his declaration, by supplying their tax clearance access number and tax reference number to facilitate on-line verification of the Tenderer’s tax
• Competition Management, Event Management and Public Relations services
• The National Disability Authority (NDA) was established on 12 June 2000. We are the independent statutory body that provides information and advice to the government on policy and practice relevant to the lives of persons with disabilities. We have a role to assist the Minister for Children, Equality, Disability, Integration and Youth in the co-ordination of disability policy.
• Our functions include research, developing and collaborating on the development of relevant statistics; assisting in the development of standards; developing codes of practice and monitoring the implementation of standards, codes, and employment of persons with disabilities in the public service.
• We work through our Centre for Excellence in Universal Design to promote the universal design of the built environment, products, services and information and communication technologies so that they can be easily accessed and used by everyone, regardless of age, size, ability, or disability.
• This RFT has been prepared for the purpose of providing certain information to economic operators (“Tenderers”) interested in participating in this public procurement competition (the "Competition”) for the performance of services (the “Services”) described herein to be provided to the NDA.
• 1.3.2 Tenderers are now invited to submit tenders to supply the goods and services as more particularly described at Section 3 of this RFT.
• 1.3.7 The NDA reserves the right to take such steps as it considers appropriate in the competition, including but not limited to: changing the basis of, or the procedures (including any timetable) relating to the competition; rejecting any, or all, of the tenders; abandoning the competition (or any part of it) at any time prior to a formal written contract being executed by and on behalf of the NDA; or procuring the goods and/or services by alternative means.
• [RfT SLM 2023-25 FINAL 230608.docx] timetable) relating to the competition; rejecting any, or all, of the tenders; abandoning the competition (or any part of it) at any time prior to a formal written contract being executed by and on behalf of the NDA; or procuring the goods and/or services by alternative means.
• 2.1.1 Tenderers may be submitted by groups of undertakings (a consortium) or individually. In the case of a consortium, the tender must be submitted as a single integrated tender which will be evaluated and marked as a single tender (subject to the requirements listed elsewhere in this RFT requiring an entity being relied upon to supply certain information). The entity/person who will deal with all matters relating to this competition (the “prime Tenderer”) must be identified at Section A of the tender response form provided in Appendix 1 to this RFT. Please note that the NDA will only deal with the prime Tenderer regarding all matters related to this competition.
• Any sub-contractors who will play a significant role in the supply of the goods or the performance of the services under the contract. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The National Disability Authority (NDA) was established on 12 June 2000. We are the independent statutory body that provides information and advice to the government on policy and practice relevant to the lives of persons with disabilities. We have a role to assist the Minister for Children, Equality, Disability, Integration and Youth in the co-ordination of disability policy.
• 1.3.4 Tenders which are not eliminated for non-compliance will be assessed in line with the procedures set out in Section 5 of this RFT with the objective of identifying the Tenderer for contract award (the “Successful Tenderer”).
• 2.7.1 Canvassing or any effort by a Tenderer to influence any staff or agents of the NDA in relation to any aspect of the competition may result in disqualification from the competition. Where a Tenderer has an existing relationship with the NDA or its employees, the Tenderer is advised that any discussions, correspondence, or other influences on the competition may be treated as canvassing.
• Ensuring that all materials including social media, videos, etc. are accessible and are provided in Irish and English, as required. Managing, reviewing and updating the existing competition website which needs to be fully accessible - in line with the Web Accessibility Directive - this should include items such as the requirement for the site to be navigable with screen reader technology and containing alternative text for pictures. The site should be available in Irish and English to host materials and act as a source of information for schools. The website should contain multi-media, interactive content that will engage teachers and can be used in classrooms and at home.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Name Signature Position Date Insurance type Minimum level of indemnity Currently hold Undertake to obtain if successful Employers Liability €12,700,000 Public Liability € 6,500,000 one claim Professional Indemnity € 1,000,000 on ‘each claim’ basis € N/A ; ce Pass/Fail Pass Tax Clearance Pass/Fail Pass Professional Capability Pass/Fail Pass Insurance Type Level Required Employers Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,000,000 Award Criteria Maximum score Avai
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Minimum Turnover Requirement Insert “Yes” or “No” The Tenderer must have achieved a turnover of at least €80,000 in each of the three previous financial
• Name Signature Position Date Insurance type Minimum level of indemnity Currently hold Undertake to obtain if successful Employers Liability €12,700,000 Public Liability € 6,500,000 one claim Professional Indemnity € 1,000,000 on ‘each claim’ basis € N/A
• ce Pass/Fail Pass Tax Clearance Pass/Fail Pass Professional Capability Pass/Fail Pass Insurance Type Level Required Employers Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,000,000 Award Criteria Maximum score Avai

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• his declaration, by supplying their tax clearance access number and tax reference number to facilitate on-line verification of the Tenderer’s tax
• ssued via the eTenders website by 12:00 on 5 July 2023
• APPENDIX 2 - ARTICLE 57 DECLARATION
• APPENDIX 3 - CONFLICT OF INTEREST DECLARATION
• APPENDIX 4 - NON-COLLUSION CERTIFICATE
• APPENDIX 5 – DATA PROTECTION AND SECURITY

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Now It Is Hereby Agreed In consideration of the sum of €1.00 (The receipt of which is hereby acknowledged by the contractor) as follows:
• eserves the right to extend the contract term for a further 12 months, to a maximum of two such extensions on
• re may be an option of extending the contract for a further 12 months, to a maximum of two such extensions
• This RFT has been prepared for the purpose of providing certain information to economic operators (“Tenderers”) interested in participating in
• This RFT has been prepared for the purpose of providing certain information to economic operators (“Tenderers”) interested in participating in this public procurement competition (the "Competition”) for the performance of services (the “Services”) described herein to be provided to the NDA.
• The RFT is being made available by The NDA to Tenderers on the terms set out in this document.
• The purpose of this RFT document is to potential Tenderers with the information that they need to decide whether or not to participate in this competition by submitting a response to this RFT (a “Tender”). This RFT must not be used for any other purpose.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RfT SLM 2023-25 FINAL 230608.docx, RFT) FOR THE PROVISION OF Competition Management, Event Management and Public Relat, RfT SLM 2023-25 FINAL 230608.docx] REQUEST FOR TENDERS (RFT).
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT, APPENDIX 1 - TENDER RESPONSE FORM, APPENDIX 2 - ARTICLE 57 DECLARATION.