Call for tenders for the supply, delivery of Portable ICT Devices and associated services required by Hansfield Educate Together Secondary School

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Hansfield Educate Together Secondary School ran this procurement for “Call for tenders for the supply, delivery of Portable ICT Devices and associated services required by Hansfield Educate Together Secondary School” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for tenders for the supply, delivery of Portable ICT Devices and associated services required by Hansfield Educate Together Secondary School
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• for the supply, delivery of Portable ICT Devices and associated services required by Hansfield Educate Together Secondary School
• Training will be required for all staff (80+) to include on-site session, online sessions and access to tutorials. You are required to provide details of all support that you will provide under each of these areas.
• Proposals from Tenderers are being sought for the Provision of Supply, Delivery, Installation for Portable ICT devices for daily use in a classroom setting in Hansfield ETSS.
• It is intended to award a contract to a single service provider for the Lot. The school requires a high quality, flexible and responsive service for the draw-down of the Portable ICT devices, as two order batches with agreed timelines for delivery of goods with the successful tenderer.
• When purchasing education technology for our classrooms, it is key that the right products are procured for our students. It is important that teachers have a tool that supports the whole class, small group and individual learning and easy transitions between the three. The Portable
• When purchasing education technology for our classrooms, it is key that the right products are procured for our students. It is important that teachers have a tool that supports the whole class, small group and individual learning and easy transitions between the three. The Portable ICT devices Display Panel must allow the teachers to present and guide learning and allow students work together, interact with content and problem solve. Therefore, the software incorporated into the Portable ICT devices Display Panel is crucial, as it has a critical impact on student performance.
• A detailed training will need to be provided to staff and these will need to be in the form of on-site session, online sessions, access to tutorials. You are required to provide a list of all support that you can provide.
• Staff proposed should be certified to supply, install, and provide support for the items proposed. Evidence of such is to be provided by the preferred supplier.
• 1.5 Supply, Delivery and/or Installation and set up of the Equipment
• Be required to supply and provide delivery of: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The requirements are subject to approval from the Department of Education. Goods wholly or partly funded from public funds are subject to
• The requirements are subject to approval from the Department of Education. Goods wholly or partly funded from public funds are subject to inspection by officers from the Department of Education.
• The pricing schedule at Appendix 2 must be completed. All prices should be given in Euro and should be exclusive of VAT. Prices must be all inclusive (i.e., including but not being limited to packaging, delivery, removal of existing setup, installation and proper disposal of all packaging, software, min 10-year licences or perpetual, power supply/ connections/cables and a five (5) year warranty costs/expenses) by the successful Tenderer.
• Tenderers must provide full details of their policy regarding returns where items that are delivered may have been damaged and / or faulty. The Successful Tenderer will have in place systems for accepting returns, for a full refund of purchase price or replace or substitute, of any Goods found to be faulty, or any Goods incorrectly supplied.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 7 million in respect of employer’s liability €6.5 million in respect of public liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 7 million in respect of employer’s liability €6.5 million in respect of public liability €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer
• Appendix 6: Confidentiality Agreement
• 2.4.1 Each Tenderer is required to accept the provisions of this CFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Tenderer’s Statement, as set out in Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able to read the scanned signature of the Tenderer. If possible, please sign documents using blue ink. If the Contracting Authority cannot read the scanned signature, Tenderers may be requested to re-submit. Tenderers may not amend the Tenderer’s Statement.
• [CFT Portable ICT Devices Hansfield ETSS 68101M.docx] er is required to accept the provision that the Contracting Authority, for the purposes of meeting its obligations to Public Procurement Guidelines and Law, reserves the right to share the tender submissions with its professional adviser, the Schools Procurement Unit. It is the responsibility of the Tenderer to ensure that relevant individuals (staff/contractors/experts/other parties) whose details may be included in the tender submission (in the form of CVs or otherwise) are aware that their personal data may be shared for these limited purposes.
• 2.4.3 Where professional advice and direction is being sought, for the purposes of maintaining a wholly compliant process, any tender submissions shared with the Schools Procurement Unit will be retained by them only for so long as this specific purpose remains are in existence. Thereafter, any personal details contained in tender submissions will be anonymised by the Schools Procurement Unit. Acceptance of this provision is explicitly indicated in the signing of Appendix 3.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• for thirty (30) calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this CFT the Contracting Authority will deal with all matters relating to this public procurement competition through the entity who will carry overall responsibility for the performance of the Goods Contract only (“Prime Contractor”), irrespective of whether or not tasks are to be performed by a subcontractor or other consortium member (the “Subcontractor”). The Tenderer must clearly set out the name, title, telephone number, postal address, facsimile number and e-mail address of the nominated contact personnel of the Prime Contractor authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person (including from any Subcontractor) will NOT be accepted, acknowledged or responded to.
• [CFT Portable ICT Devices Hansfield ETSS 68101M.docx] represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person (including from any Subcontractor) will NOT be accepted, acknowledged or responded to.
• The terms “Registrable Interest” and “Relative” shall be interpreted as per Section 2 of the Ethics in Public Office Acts 1995 and 2001, copies of which are available at www.irishstatutebook.gov.ie

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT Portable ICT Devices Hansfield ETSS 68101M.docx, Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3: Tenderer’s Statement, Appendix 4: Declaration as to Personal Circumstances of Tenderer, Appendix 5: Goods Contract.