Tenders from voluntary and community organisations to support the resettlement of Syrian Refugees in Cork

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Cork County Council ran this procurement for “Tenders from voluntary and community organisations to support the resettlement of Syrian Refugees in Cork.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Tenders from voluntary and community organisations to support the resettlement of Syrian Refugees in Cork.
• Sector: Social & Community Services
• ort Worker in the community Salary and employer’s PRSI for 1 Project Integration Support Worker for 18 months @ Gross €59,764 per annum (inc
• (3rd point of the HEO Civil Service Pay Scale - €53,817 & ERs PRSI 11
• (mid-point of EO Civil Service Pay Scale - €40,044-€41,768 & ERs PRSI 11
• mployer’s PRSI for 1 Project Integration Support Worker for 18 months @ Gross €59,764 per annum (inc
• Cork County Council has been requested to act as the lead agency supporting the resettlement of Refugees in Cork. The resettlement
• Cork County Council has been requested to act as the lead agency supporting the resettlement of Refugees in Cork. The resettlement will be steered and monitored by a local resettlement interagency working group that includes representatives from statutory, voluntary and community groups. This project is funded by the Office for the Promotion of Migrant Integration and the European Union.
• This invitation is a call for tenders from voluntary and community groups with experience of working in partnership with local service providers in the provision of services to vulnerable communities. It is intended that the project will run provisionally from September 2023 to March 2025. The main objective of this initiative is to support recently arrived refugees who will be resettled in the Cork area.
• Implementing Partner for Cork County Council to support the re-settlement of Syrian Refugees in Cork.
• Recruit an Intercultural Support Worker who will manage the project and will be
• Recruit an Intercultural Support Worker who will manage the project and will be the point of contact for the Syrian community as well as the recruitment of an Intercultural Worker as required. These staff members should be available to work with the community from the outset of the project. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority is to promote participation by Small and Medium Enterprises (SMEs) on a fair and equal basis.
• Cork County Council has been requested to act as the lead agency supporting the resettlement of Refugees in Cork. The resettlement will be steered and monitored by a local resettlement interagency working group that includes representatives from statutory, voluntary and community groups. This project is funded by the Office for the Promotion of Migrant Integration and the European Union.
• This invitation is a call for tenders from voluntary and community groups with experience of working in partnership with local service providers in the provision of services to vulnerable communities. It is intended that the project will run provisionally from September 2023 to March 2025. The main objective of this initiative is to support recently arrived refugees who will be resettled in the Cork area.
• The successful tenderer(s) shall comply with all relevant legislation relating to dignity at work. As a public body and employer, the Contracting Authority is committed to a policy of equality of opportunity for all personnel.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Professional Indemnity €6,500,000 € AND ; Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Professional Indemnity - €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• n place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Professional Indemnity €6,500,000 € AND
• Insurance Confirmation of the following insurances being in place: Employer’s Liability - €13 million Public Liability - €6.5 million Professional Indemnity - €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Project Cost – The Project Cost is €257,273. An initial breakdown of this project cost by budget heading is provided in Appendix A. Any change within budget headings can only be done with the prior approval of the IRPP unit, Department of Children, Equality, Disability, Integration and Youth.
• The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of financial and technical capacity will have their tender considered. In order to demonstrate a tenderers’ qualifications, tenderers are required to provide the information set out below in the Tender Response Document (TRD) which is based on a self-declaration model, however tenderers are required to provide the minimum information required.
• Alternatively, tenderers may have compiled a European Single Procurement Document (ESPD) which will be accepted as evidence of compliance with Section 4.1
• Only tenders which meet the Selection Criteria and are confirmed as valid and responsive to the specifications set out in this document will be evaluated against the award criteria. Tenderers should ensure that they have submitted sufficient relevant information to allow their tenders to be assessed under each of the award criteria set out below.
• (a) Submission of Tenders via www.etenders.gov.ie
• The Contracting Authority is using the Tender Postbox facility and tenders must be submitted electronically via the etenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 18 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The number and duration of extensions will be 2 for duration of 12 months
• The number and duration of extensions will be 2 for duration of 12 months each
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• number and duration of extensions will be 2 for duration of 12 months
• number and duration of extensions will be 2 for duration of 12 months each
• efugee children in Summer, Easter & Half term projects over 18 months in approximately 3 locations €6,000
• 1.2 Small and Medium Enterprise Participation

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: TENDER DOCUMENT 24.05.2023.docx, Appendix A. Any change within budget headings can only be done with the prior approval o, Appendix A – Budget Breakdown.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT 7th June 2023 .