Invitation to tender (ITT) for the Provision of a Hydrogen Peroxide Vapour (HPV) System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “Invitation to tender (ITT) for the Provision of a Hydrogen Peroxide Vapour (HPV) System” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Invitation to tender (ITT) for the Provision of a Hydrogen Peroxide Vapour (HPV) System
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] <!-- image -->
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] Procurement Unit Finance Department Third Floor Hospital 1 St James's Hospital James's Street Dublin 8 Ireland
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] The procurement is being undertaken by the Board of St James's Hospital (SJH), James's Street Dublin 8 (herein known as the Contracting Authority (CA).
• SJH is located in Dublin on a sixty-acre site 1 to the immediate south of the river Liffey. The Hospital was constituted in its modern form in 1971 by Establishment order under the Health (Corporate Bodies) Act 1961 and has emerged as the largest University Teaching Hospital in the Republic of Ireland. The Hospital is a major acute care, teaching and Research Centre. Its academic partner is the University of Dublin, Trinity College. Education is catered for primarily though the extensive linkages, which exist between the Hospital and the University of Dublin (Trinity College). This includes the Trinity Health Sciences Centre, which opened on Campus in 1994, providing teaching facilities for medical and nursing courses together with courses for allied professions of speech therapy, physiotherapy and occupational therapy. Services provided cover all the major medical and surgical specialties, the majority of which are delivered at Regional or National level supported by state of the art clinical, diagnostic, treatment and therapeutic facilities.
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• As a result of this process the CA intends to appoint a Preferred Tenderer who will bear full responsibility for the provision of a HPV System for the environmental decontamination of rooms. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Solution Overall. The contract will be awarded to the Tenderer(s) deemed by the IPC Steering Group to have submitted the Most Economically Advantageous Tender Solution overall.
•  001 Invitation to Tender Open Procedure for the Provision of a Hydrogen Peroxide Vapour System for St James's Hospital.
•  003 SJH Cost Proposal for the Provision of Hydrogen Peroxide Vapour System
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] Hydrogen Peroxide Vapour System for St James's Hospital.
• 001 Acknowledgement and Confirmation of Communication Rules 003 SJH Cost Proposal for the Provision of Hydrogen Peroxide Vapour System
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] company, of the CA's Communications Protocol, CA Standard Conditions of Contract and any additional terms detailed in the ITT and pertinent to the competition identified in this tender document. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• idence from an objective source confirming that they are in a sound financial position and that they have a turnover of €300,000 per annum over the past three years
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] The CA undertakes to hold any information provided to it by Tenderers on a confidential basis, subject to the CA's obligations under law, including the Freedom of Information Act 2014 . If, for any reason it is wished that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this wish, and to specify the reason for the information's sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• Please note: The onus is on Tenderer(s) to present clear and accurate responses rather than on CA staff to decipher mistakes. Tenderer(s) are requested to insert their response on the relevant ITT Response Document provided. The CA cannot be responsible for, and will not consider submissions, which are badly drafted or contain fundamental errors or omissions.
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] The contractor(s), before the commencement of the contract, shall take out a policy or policies with an approved insurance company to the amounts set out below. Such policy or policies duly completed shall be furnished to the individual hospitals for approval before the commencement of the contract.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 7m Public Liability €6.5m Product Liabil; e: Tenderers are required to provide current insurance certificates or a broker's letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• Certifications — e: Tenderers are required to provide current insurance certificates or a broker's letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 7m Public Liability €6.5m Product Liabil
• e: Tenderers are required to provide current insurance certificates or a broker's letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• 5m Public Liability and €6.5m Professional Indemnity
• 7m Public Liability €6.5m Professional L

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] <!-- image -->
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] Procurement Unit Finance Department Third Floor Hospital 1 St James's Hospital James's Street Dublin 8 Ireland
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] The procurement is being undertaken by the Board of St James's Hospital (SJH), James's Street Dublin 8 (herein known as the Contracting Authority (CA).
• Tender submissions will be reviewed and evaluated by the Infection, Prevention and Control (IPC) Procurement Steering Group who has been tasked by the CA with overseeing the tender process, in line with the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• [1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf] (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• As a result of this process the CA intends to appoint a Preferred Tenderer who will bear full responsibility for the provision of a HPV System for the environmental decontamination of rooms. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Solution Overall. The contract will be awarded to the Tenderer(s) deemed by the IPC Steering Group to have submitted the Most Economically Advantageous Tender Solution overall.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 60 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Medical Equipment & Supplies
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• There are two extension periods of 12 months (2 x 12 months) There will be an automatic role over o
• Tender submissions will be reviewed and evaluated by the Infection, Prevention and Control (IPC) Procurement Steering Group who has been tasked by the CA with overseeing the tender process, in line with the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the open tender process is where Tenderers are invited to submit tenders and where successful tenderer(s) will be chosen on the basis of the application of the award criteria that will be set out herein.
• As a result of this process the CA intends to appoint a Preferred Tenderer who will bear full responsibility for the provision of a HPV System for the environmental decontamination of rooms. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Solution Overall. The contract will be awarded to the Tenderer(s) deemed by the IPC Steering Group to have submitted the Most Economically Advantageous Tender Solution overall.
• The CA reserves the right with advance notice (and without giving reasons, unless so required) to amend or otherwise change the process or to terminate the process. The tender document does not represent a commitment to enter into any contract.
• 001 Competition Rules 004 SJH Terms and Conditions
• It is imperative that you complete page 3 (Confirmation to Intent to Tender) and return by e-mailed pdf, as this is also an acceptance by your company, of the CA's Communications Protocol, CA Standard Conditions of Contract and any additional terms detailed in the ITT and pertinent to the competition identified in this tender document.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1_001 INVITATION TO TENDER FOR THE PROVISION HYDROGEN PEROXIDE SYSTEM.pdf, ITT) for the Provision of a Hydrogen Peroxide Vapour (HPV) System, ITT) of the open tender process is where Tenderers are invited to submit tenders an.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT document and that all information requested is returned. Failure to meet, ITT document may eliminate your organisation from further consideration of this ten, ITT document and that all information requested is returned . Failure to.