Provision of Carpentry and Joinery Equipment and Related Items to City of Dublin ETB Training Centres

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

City of Dublin Education and Training Board ran this procurement for “Provision of Carpentry and Joinery Equipment and Related Items to City of Dublin ETB Training Centres” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Education and Training Boards Ireland (ETBI), based in Naas, Co Kildare is the national representative association for ETBs. Its job is to represent ETBs and promote their interests. It also provides services to its members in areas such as Policy, HR/ IR, Corporate and Procurement & Reform. ETBI coordinates the ETB Procurement Network , which brings procurement personnel from the 16 ETBs together on a quarterly basis.
• City of Dublin ETB supports the provision, coordination, administration and assessment of Youth Services in Dublin city and is the lead partner in Music Generation Dublin City.
• This provision is supported by a range of services including a psychological service, a curriculum development unit, a buildings capital and maintenance unit and the Head Office administrative staff in Ballsbridge.
• [CFT7831083 - C&J - CFT.pdf] City of Dublin ETB proposes to engage in a competitive process for the establishment of a single party framework agreement for the supply of
• [CFT7831083 - C&J - CFT.pdf] In the context of a single-party framework agreement, the successful framework member does not have to compete for each new contract. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator.
• [CFT7831083 - C&J - CFT.pdf] Supplier performance will be continually monitored over the term of the framework agreement. The format will be agreed between the Contracting Authority and the framework member. Cost competitiveness, quality of service and turnaround time will be the main criteria for measuring performance.
• [CFT7831083 - C&J - CFT.pdf] The Contracting Authority requires tenderers to nominate a dedicated account manager who will act as the main point of contact for the duration of the contract. This person shall have the authority to deal with all matters in relation to the contract and be responsible for the satisfactory delivery of the services required. The duties of the account manager will include the following:
• Proactively discuss with the Contracting Authority ways of improving efficiency regarding service delivery in general.
• The Contracting Authority wishes to establish a single-party framework agreement to meet its requirements for the supply, delivery, installation, training and commissioning of equipment for the Carpentry & Joinery Apprenticeships in City of Dublin ETB Training Centres in Ballyfermot and Finglas.
• The equipment for the training services courses must be durable, robust, high quality and suited to a workshop/trainee workshop environment for students learning practical skills given the nature and repetitive usage of the equipment for training purposes.
• (iii) Quality Assurance - Details of quality assurance policies and systems and whether 3rd party certified.
• (v) Environmental - Details of environmental policies and systems in place and whether 3 rd party certified. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [CFT7831083 - C&J - CFT.pdf] Education and Training Boards (ETBs) are statutory authorities which have responsibility for education and training, youth work and a range of other functions. Formerly known as Vocational Education Committees (VECs) ETBs manage and operate second-level schools, further education colleges, mu lti-faith community national schools and a range of adult, further education and training centres delivering education and training programmes, including 19 (former FÁS) training centres. There are 16 Education and Training Boards spread throughout the country with over 650 sites under their remit. The Chief Executive (CE) of each ETB carries out the executive functions of the ETB, including those in relation to procurement.
• Education and Training Boards Ireland (ETBI), based in Naas, Co Kildare is the national representative association for ETBs. Its job is to represent ETBs and promote their interests. It also provides services to its members in areas such as Policy, HR/ IR, Corporate and Procurement & Reform. ETBI coordinates the ETB Procurement Network , which brings procurement personnel from the 16 ETBs together on a quarterly basis.
• Relevant background information in relation to City of Dublin ETB can be accessed on the City of Dublin ETB website at www.City of Dublin ETB.ie
• A schedule of payments will be agreed with the successful tenderer. The Contracting Authority operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2012. The method of payment used by the Contracting Authority is normally Electronic Funds Transfer.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type Minimum Indemnity limit Excess required ------------------------ --------------------------- ------------------- Employers Liability €1 2; 7m Public Liability € 2.6m
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type Minimum Indemnity limit Excess required ------------------------ --------------------------- ------------------- Employers Liability €1 2
• 7m Public Liability € 2.6m
• Product Liability € 2.6m
• Professional Indemnity €1m

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [CFT7831083 - C&J - CFT.pdf] <!-- image -->
• [CFT7831083 - C&J - CFT.pdf] Establishment of a Single Party framework agreement for Provision of Carpentry &Joinery Equipment and Related Items to City of Dublin ETB Training Centres
• Contact for Queries Questions and Answers facility on www.etenders.gov.ie
• Please note that information relating to this Call for Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal. www.etenders.gov.ie Registration is free of charge and there is no charge for documents.
• [CFT7831083 - C&J - CFT.pdf] This document issued herewith ('the Document') is for information only and does not constitute, and shall not be interpreted as, an offer for sale, prospectus, or the basis of a contract.
• [CFT7831083 - C&J - CFT.pdf] Contracting Authority: City of Dublin Education and Training Board

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Provision of Carpentry and Joinery Equipment and Related Items to City of Dublin ETB Training Centres
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 1 The Framework Member accepts its appointment under the terms and conditions of this Framework Agreemen
• any Contract forthwith and to recover from the Framework Member all losses resulting from such termination together with an account or value of s
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice at any time if:
• 1 The Member commits a material breach of any term or condition of this Framework Agreement, o
• 1 shall not relieve or discharge the Framework Member from any obligations which may have accrued prior to such termination

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT7831083 - C&J - CFT.pdf, CFT7831083 - C&J - APPENDIX 6 - Contract Terms and Conditions.docx, 7831083_Contract notice - general directive, standard regime_0.pdf.
• eTenders CFT / notice reference: CFT ID CFT7831083.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule 1], ITT does not constitute an offer or commitment to enter into a Framework or Contrac, ITT supersedes and replaces any and all previous documentation, communicat.