Provision of Telematics and Fleet Management System

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Corlann ran this procurement for “Provision of Telematics and Fleet Management System” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Telematics and Fleet Management System
• ority estimates that the expenditure on the Services to be covered by the proposed services contract may amount to some €720,000 (excl vat) over the Term and any possible extensions
• shall be required to supply it Taxation Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• tion (the 'Services Contract') will be issued for a term of 48 months ('the Term')
• [5_RTF Provision of Telematics and Fleet Management System for Corlann 7837270.pdf] <!-- image -->
• [5_RTF Provision of Telematics and Fleet Management System for Corlann 7837270.pdf] Fleet Telematics and Fleet Management System
• [5_RTF Provision of Telematics and Fleet Management System for Corlann 7837270.pdf] Part 1:
• [5_RTF Provision of Telematics and Fleet Management System for Corlann 7837270.pdf] - 1.1 Corlann (the 'Contracting Authority') invites tenders ('Tenders') to this request for tenders ('RFT') from economic operators ('Tenderers') for the provision of the services as described in Appendix 1 to this RTF.
• 1.2 In summary the services comprise the provision of Fleet Telematics and Fleet Management System.
• 1.4 This public procurement competition ('the competition') will be conducted in accordance with the open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the 'Regulations'). Any contract that may result from this competition (the 'Services Contract') will be issued for a term of 48 months ('the Term')
• 1.6 The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed services contract may amount to some €720,000 (excl vat) over the Term and any possible extensions. Tenderers must understand that this figure is an estimate only based on current and future expected usage.
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises ('SMEs') in this competition. SMEs that believe the scope of this competition is beyond the scope of their technical or business capacity are encouraged, subject to paragraph 2.5 to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships, they can participate and contribute to the successful implementation of a Services Contract that may result from this Competition and therefore increase their social and Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises ('SMEs') in this competition. SMEs that believe the scope of this competition is beyond the scope of their technical or business capacity are encouraged, subject to paragraph 2.5 to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships, they can participate and contribute to the successful implementation of a Services Contract that may result from this Competition and therefore increase their social and
• Tenderers should provide a copy of their organisational environmental policy where available.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Type of Insurance Indemnity Limit ------------------------ ------------------- Employers Liability €12,700,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity €6,500,000 <!-- image --> - (a) Submitted compl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Type of Insurance Indemnity Limit ------------------------ ------------------- Employers Liability €12,700,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity €6,500,000 <!-- image --> - (a) Submitted compl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Type of Insurance Indemnity Limit ------------------------ ------------------- Employers Liability €12,700,000 Public Liability €6,500,000 Product Liability €6,500,000 Professional Indemnity €6,500,000 <!-- image --> - (a) Submitted compl
• Appendix 3A: Schedule C - Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the three years preceding the declaration)
• contributions (valued between €1,000,000 and €3,999,000 in the three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a va lue between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 48 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ority estimates that the expenditure on the Services to be covered by the proposed services contract may amount to some €720,000 (excl vat) over the Term and any possible extensions
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• tion (the 'Services Contract') will be issued for a term of 48 months ('the Term')
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extensions on
• This figure should be multiplied by 12 months and by 1,000 vehicle to give the annual

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 5_RTF Provision of Telematics and Fleet Management System for Corlann 7837270.pdf, 7837270_Contract notice - general directive, standard regime_0.pdf, Appendix 3A: Schedule C - Declaration of non-notifiable foreign financial contributions.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1:, Appendix 2:, Schedule.