Supply and Delivery of Onsite Fuels for Dublin and Cork Airport

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------|---------------------------------------------------------|----------------|-----------------|----------|----------------|------|------------------------------|------------------|-----------------------------|------------------| daa plc P21020 Supply and Delivery of Onsite Fuels for Dublin and Cork Airport not stated not disclosed not stated not stated not stated Dublin and Cork Airports 60 months 2026-06-17T16:00:00+00:00 not stated

2. Scope of Work

The contract involves the supply and delivery of fuel oils, specifically Diesel, Marked Gas Oil, and Hydrotreated Vegetable Oil (HVO), to daa plc at Dublin and Cork Airports. The contractor will be responsible for managing the supply chain and ensuring timely deliveries to approximately 32 individual supply locations, which include 11 airside and 21 landside locations at Dublin Airport.

Key activities include:

• Fuel Types: Supply of Diesel, Marked Gas Oil, and HVO.
• Delivery Requirements: The contractor must provide a dedicated HVO-approved road tanker for both landside and airside operations.
• Documentation: Each delivery must include Proof of Sustainability (POS) documentation, HVO certificates of analysis, and delivery dockets that specify the fuel grade.
• Sustainability Compliance: All HVO supplied must be derived solely from waste or residue feedstocks, with a strict prohibition on palm oil or its derivatives.
• Monthly Reporting: The contractor must provide monthly operational reports detailing fuel supply volumes by type, including date, location, delivery volume, and pricing substantiation.
• Annual Reporting: An annual report must be submitted by January 15 each year, summarizing overall costs and consumption by delivery location.
• Service Level Agreement (SLA): Deliveries must align with the service level agreements established with daa plc.

The anticipated contract term is 60 months, with the possibility of extension based on performance.

3. Background & buyer context

This procurement is part of daa plc's ongoing efforts to enhance fuel supply management at Dublin and Cork Airports. The initiative aligns with the company's commitment to sustainability and operational efficiency, particularly in light of increasing demand for environmentally friendly fuel options. The contract aims to establish a reliable supply chain for fuel oils, including biofuels, to support the operational needs of the airports. The incumbent supplier is not specified, but the procurement process is designed to identify capable contractors who can meet stringent sustainability and operational requirements.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: A minimum turnover of €1.2 million per annum from the Lead Applicant in each of its last three financial years.
• Insurance:
• Public Liability/Products Liability: €127,000,000
• Employer's Liability: €13,000,000
• Motor Cover: Bodily injury Unlimited
• Certifications: Bidders must be certified to ISO 45001 or another recognized standard.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must demonstrate compliance with these criteria to be considered for the contract.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: Include CVs for key personnel, adhering to the specified page count.
• Pricing schedule: Format must follow the named template.
• Case studies: Provide a minimum of two case studies demonstrating relevant experience, with values ranging from €100,000 to €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through the eTenders website, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The contract is for 60 months, with an option to extend based on performance.
• Payment terms: Not specified for this tender.
• Key SLAs/KPIs: The contractor must adhere to service level agreements regarding delivery timelines and reporting.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: The Lead Applicant must be liable for the full performance of the services, with other members acting as sub-contractors.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1.2 million may limit participation from smaller firms.
• Sustainability compliance: Strict adherence to sustainability standards may pose challenges for bidders not familiar with HVO supply.
• Documentation requirements: The need for comprehensive reporting and documentation may increase administrative burdens.
• Performance-based extensions: The contract's extension is contingent on annual performance evaluations, which may introduce uncertainty for bidders.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) considering this tender should assess the following:

• Credible bidders: Firms with experience in fuel supply, particularly those familiar with biofuels and sustainability certifications, can credibly bid.
• Consortium or sub-contracting: Bidders may form a consortium, with a designated Lead Applicant responsible for the contract.
• Bid preparation effort: Estimated preparation time is approximately 10-15 days, depending on the complexity of the submission.
• Pwin signal: The presence of stringent eligibility criteria and the potential for a limited number of shortlisted bidders may indicate a competitive landscape.

11. Where to dig deeper

• Source RFT filename: P21020 Onsite Fuelling RFI ITT Vol 1 -For Issue.pdf
• eTenders CFT ID: not specified
• Contact email or clarification portal: eTenders messaging facility (www.etenders.gov.ie)
• Important attachments: Appendix B2 — Suitability Assessment, RFI Questionnaire at Volume 2.