Rotunda Hospital Dublin – BMS / BEMS Upgrade Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the upgrade of the Building Management System (BMS) and Building Energy Management System (BEMS) at the Rotunda Hospital. The scope involves the replacement and enhancement of existing systems to improve control, efficiency, and monitoring of building services.

The work encompasses the following key activities:

• System Upgrade: Replacement of the existing Cylon BMS outstations (12 units) and associated hardware and software with a modern, compliant BEMS.
• Integration: Integration of new controllers fully compliant with ISO 16484-5 / BACnet protocol, utilising BACnet/IP and MS-TP communications.
• Plant Control: Control of various plant items including:
• Boiler House equipment (Boilers 1, 2, 3; Steam Boiler 1 & 2; Gas Heaters 1, 2, 3; LPHW, HWS, and other heat meters).
• Pump sets (various numbers and types across different locations).
• Medical Gas panels.
• Booster sets (various locations including Kitchen).
• Air Handling Units (AHUs) across multiple zones (e.g., Operating Theatre, NICU, Admin, New Extension MCC2 Roof, New Extension MCC1 Roof). This includes control of supply and extract fans, heating/cooling valves, and humidity control.
• Ventilation systems (Roof Ventilation, Gate Theatre Boiler House).
• Electrical systems (Sub-Distribution Boards, MCCs).
• UPS systems and associated monitoring.
• Monitoring and Data Logging:
• Minimum of 90 days log of historical data (temperature, valve position, etc.).
• Support for real-time clock and volatile memory for a minimum of 72 hours during power failure.
• Logging of data on a 15-minute interval basis, 24 hours/day for a 7-day operational period.
• Alarms and Scheduling:
• Minimum of 5 independent time schedules at each outstation, each capable of 12 months advance definition.
• Identification and management of alarms as per the points schedule.
• Commissioning and Handover:
• Seasonal commissioning of the BEMS over a 12-month period post-practical completion.
• Provision of O&M Manuals updated at the end of the 12 months after Practical Completion.
• 1 day of support per week for 4 weeks post-Practical Completion, totalling 100 hours of support.
• Standards Compliance: Adherence to standards including ISO 16484 Parts 5 & 6, BS EN 60439, BS EN 60529, BS EN 60947, BS EN 50265-2-1, BS EN 50266-2-4, IS EN 50110-1, IS EN 50110-2, and IS EN ISO 9000.

The existing system comprises 12 Cylon BMS outstations, detailed in Appendix A BMS Points List.pdf, covering numerous plant items across various hospital locations.

3. Background & buyer context

This procurement is driven by the need to upgrade the Rotunda Hospital's existing Building Management System (BMS) and Building Energy Management System (BEMS). The current system, based on Cylon outstations, requires modernisation to enhance operational efficiency, energy management, and system reliability. The tender documents indicate a review of the existing BMS was conducted in September 2025, identifying the need for these upgrade works. The project aligns with general public sector objectives for improving building performance and energy efficiency within healthcare facilities. No specific national programme is cited, but the procurement falls under the remit of the HSE (Health Service Executive), as indicated by the mention of Leo Hughes (HSE) in the site visit notes.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: Not specified.
• Employer's Liability: Not specified.
• Product Liability: Not specified.
• Professional Indemnity: Not specified.
• Cyber Insurance: Not specified.
• Motor Insurance: Not specified.
• Certifications:
• Firms of assessed capability to IS EN ISO 9000.
• Stockists of assessed capability to IS EN ISO 9000.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award of this contract will be based on the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality.

Criterion Weight (%) Sub-criteria