Track upgrade Works at Youghal Greyhound stadium

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the undertaking of track upgrade works at Youghal Greyhound stadium. The works involve the complete removal and replacement of the racing surface. The contractor will be responsible for the removal of all existing silica sand and terram, with the silica sand to be transferred to an on-site area. The terram will be disposed of.

Following surface removal, the contractor must "ruffle" the existing drainage stone. Subsequently, 4 inches of new drainage stone will be laid. A new layer of terram will be installed, followed by 4 inches of coarse rabbit sand. The previously removed silica sand will then be relayed on top.

In addition to the surface works, the contract includes the cleaning of the existing drain located on the infield of the track. A new drain is also to be inserted into the infield to ensure clear drainage.

The entire scope of works on the racing circuit must be completed within a two-week period, as the track is scheduled for closure during this time. Upon completion, the track must be returned to a condition suitable for racing.

3. Background & buyer context

Rásaíocht Con Éireann (Greyhound Racing Ireland) is a commercial semi-state body responsible for the control and development of the greyhound industry in the Republic of Ireland. It is a statutory body established under the Greyhound Industry Act 1958, with powers to regulate greyhound racing, including track licensing and rule implementation. This tender is for track upgrade works at Youghal Greyhound stadium as part of the Authority's ongoing maintenance and improvement programme for its venues nationwide. The procurement follows a single-stage open procedure, as the contract value is below the relevant EU threshold.

4. Eligibility & selection criteria

• Turnover requirement: Average annual turnover of at least €350,000 in each of the last 3 financial years.
• Insurance:
• Employer’s Liability: €12,700,000 for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6,500,000 for any one claim or series of claims arising out of a single occurrence.
• Product Liability: €175,000 for any one claim or series of claims arising out of a single occurrence.
• Professional Indemnity: €175,000 for any one claim or series of claims arising out of a single occurrence.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided extract. However, the tender states that the competition is for a contract with a value below the relevant EU threshold and follows a single-stage open procedure in line with DPER Circular 10/14. The evaluation and award process will be detailed in Section 6 of the full RFT document. Price will be a significant factor in the award decision, alongside quality considerations.

6. Submission requirements

• Method statement / response document: Not specified in terms of template or page limits. Tenderers must ensure submissions are compliant, comprehensive, and clear.
• CVs: Not specified.
• Pricing schedule: A pricing document is referenced in Appendix 10.
• Case studies: Not specified.
• Declarations:
• Tenderer’s Statement (Appendix 3)
• Declaration as to Personal Circumstances (Appendix 6)
• Conflicts of Interest Declaration (Appendix 7)
• Selection Criteria: Self-Declarations (Appendix 8)
• Bona Fide Submission (Appendix 5)
• Mandatory site visit: Not specified.
• Submission portal: All submissions must be made via the electronic portal at www.etenders.gov.ie. Embedded documents or hyperlinks will not be assessed.

7. Key dates & process

8. Contract terms that matter

• Term + extension: Not specified.
• Payment terms: Not specified.
• Key SLAs/KPIs: The track must be handed back in a condition suitable for racing upon completion.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: The Authority reserves the right to terminate the tender procedure and abandon the competition at any time. Failure to declare conflicts of interest may result in contract termination.
• IP ownership: Not specified.
• Sub-contracting rules: Sub-contractors are not considered part of a 'Group' for submission purposes.
• Parent-company guarantee or bond requirements: Tenderers may rely on third-party resources, and such third parties may be required to provide a letter of support or enter into a contractual commitment or guarantee.

9. Risks, red flags & unusuals

The estimated value of €50,000 is significantly lower than the stated average annual turnover requirement of €350,000. This discrepancy suggests either a potential error in the metadata or that the turnover requirement is a standard clause applied broadly across tenders, with the actual expectation for this specific project being lower. Tenderers should clarify this if bidding. The contract is below EU thresholds, meaning full EU procurement directives do not apply, but DPER Circular 10/14 is followed. The tender documents are provided on a strictly confidential basis.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with specific expertise in civil engineering, groundworks, and sports surface construction. The key requirement is the ability to meet the stated insurance and turnover thresholds, which, as noted, appear disproportionately high for the €50,000 estimated value. Consortium bidding is permitted, allowing smaller firms to combine resources and expertise. Sub-contracting is also allowed. The bid preparation effort would involve understanding the specific groundworks and drainage requirements, preparing a detailed pricing schedule, and completing the various declarations. The Pwin signal is neutral as no incumbent or previous winner is mentioned.

11. Where to dig deeper

• Source RFT filename: [ITT - Youghal track works 2026.docx]
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: www.etenders.gov.ie (electronic post-box)
• Most important attachments:
• Appendix 2 – Draft Contract and Specification
• Appendix 8 – Selection Criteria: Self-Declarations
• Appendix 10 – Pricing Document