Kildare and Wicklow Education and Training Board Invitation to Tender for Architectural or Building Consultancy Services – Emergency Works AVC Roof Repair Wicklow

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------------------------------- | :------------------------------------------------------------------------------------------------ | :--------------------------------------------------- | :-------------- | :------- | :------------- | :--- | :------------------------------------- | :-------------- | :------------------ | :-------------- | Kildare and Wicklow Education and Training Board Invitation to Tender for Architectural or Building Consultancy Services – Emergency Works AVC Roof Repair Wicklow Architectural services (71200000-5), Building consultancy services (71240000-7) €57,000.00 Not stated Open procedure 1 Rathdrum, Co. Wicklow, Ireland Not stated 2026-10-15 22:45:00 Not stated

2. Scope of Work

This tender seeks architectural or building surveyor consultancy services for emergency roof repair works at Avondale Community College, Rathdrum, Co. Wicklow. The estimated total project value, including works, fees, and VAT, is €57,000.00. The contract will be governed by the Standard Conditions of Engagement for Consultancy Services (Technical COE1) and the Design Team Procedures for Small Works (TGD007, 7th Edition October 2021).

The scope of services includes:

• Design Team Leadership: Appointing a specified, qualified, and experienced person as the Design Team Leader and financial controller for the project. This individual will liaise with and update the client regularly.
• Programme Development: Preparing a detailed project programme from conception to completion, to be agreed with the School Authorities at the commencement of services.
• Design and Approvals:
• Presenting sketch and conceptual designs in accordance with Department of Education Technical Guidance Documents for School Authorities' approval.
• Preparing planning application documentation if required, and seeking approval from School Authorities before submission to the Local Authority.
• Preparing tender documentation based on completed design, including all structural and building services design. Transferring design responsibility for structural elements or building services to tendering contractors is not acceptable.
• Health and Safety: Preparing a Preliminary Health and Safety Plan by the PSDP in consultation with the School Authorities, to be included in tender documents.
• Building Control Compliance: Acting as Design Certifier and Assigned Certifier where the Building Control (Amendment) Regulations (BC(A)R) apply. Preparing the Inspection Plan required by BC(A)R, discussing it with School Authorities, and including it in tender documents.
• Tender Process Management: Confirming project scope and cost remain within approved limits before seeking tenders, or justifying any adjustments with written approval from the Department of Education (DoE). Tenders for works will be returned to the school and opened in the presence of the Design Team Leader and School Authorities' representatives.
• Construction Phase Management: Confirming project scope and cost remain within approved limits before commencing construction, or justifying any adjustments with written DoE approval. Conducting site meetings every two weeks for the project duration, attended by the Design Team Leader.
• Project Close-out: Providing a full set of as-built construction drawings (electronic and hard copy) as part of the Safety File on completion. Providing detailed operation and maintenance manuals as part of the Safety File and explaining them. Completing the final account within two months of Substantial Completion of works (one month if a Short Form of Contract is used).

The consultant must also comply with the "Essential Elements in Scope of Service to be included in Tender" document, which details specific requirements for project management, client liaison, and adherence to technical guidance.

3. Background & buyer context

This procurement is initiated by the Kildare and Wicklow Education and Training Board (KWETB) for emergency roof repair works at Avondale Community College, Rathdrum, Co. Wicklow. The works are being funded through the Department of Education's Emergency Works Scheme (EWS). The application for funding highlights an immediate risk to health, life, property, or the environment, specifically stating that if not corrected, the situation would prevent the school, or part thereof, from opening. The grant aid sought is the minimum amount required to correct the immediate problem. The tender follows the "Guidance on Procuring Consultants for Small Works (4th Edition October 2021)".

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum €0.75m, with an excess not exceeding 15%.
• Public Liability Insurance: Minimum €6.5m.
• Employer's Liability Insurance: Minimum €13m (unless acting as a Sole Trader).
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 examples of work of a similar nature, size, and complexity within the last 7 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Tenders will be assessed based on the following criteria, with a minimum pass mark of 40% required for each:

Criterion Weight (%) Sub-criteria