Provision of a Late Night Community Pharmacy Service to Support Penile Rehabilitation and Prostate Cancer Survivorship for St James’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for providing a late-night community pharmacy service specifically designed to support penile rehabilitation and prostate cancer survivorship for patients at St James's Hospital. This service aims to enhance patient care and ensure that necessary medications and support are available during late-night hours.

The key activities involved in this service include:

• Medication Dispensing: Providing prescriptions for patients, including specific medications such as Vitaros cream and Caverject (alprostadil).
• Patient Support: Offering consultations and guidance to patients regarding their medications and rehabilitation processes.
• Inventory Management: Maintaining adequate stock levels of required medications, ensuring timely replenishment to meet patient needs.
• Collaboration with Healthcare Providers: Working closely with hospital staff to coordinate patient care and medication management.
• Reporting and Documentation: Keeping accurate records of prescriptions dispensed, patient interactions, and inventory levels.
• Emergency Procedures: Implementing a rapid order and delivery procedure for urgent medication needs outside regular hours.

The contractor must ensure that the service operates efficiently and meets the specific needs of prostate cancer survivors, providing them with the necessary support and resources for their rehabilitation.

3. Background & buyer context

This tender is being issued as part of St James's Hospital's ongoing commitment to enhance patient care for prostate cancer survivors. The procurement aligns with national health initiatives aimed at improving access to healthcare services and supporting patients during their recovery. The hospital has identified a gap in late-night pharmacy services, which this tender seeks to address. The strategic driver for this initiative is to ensure that patients have access to essential medications and support at all times, particularly during late hours when traditional pharmacy services may not be available.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer Liability: €13m
• Public Liability: €6.5m
• Professional Liability: €6.5m
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of meeting these criteria as part of their submission.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality. There are no specified minimum scoring thresholds per criterion or overall.

6. Submission requirements

Bidders must submit the following documents as part of their tender response:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Must use the specified template and detail all costs.
• Case studies: Provide 2 case studies of similar services, with values ranging from €50,000 to €100,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through eTenders, adhering to the specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have the following key terms:

• Term + extension structure: The initial term is not specified, but extensions may be available.
• Payment terms: Payments will be made based on the pricing schedule submitted by the supplier, exclusive of VAT.
• Key SLAs/KPIs: Specific service level agreements and key performance indicators are not detailed in the documents.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

The tender does not present any atypical clauses or deal-shape concerns. However, the lack of specified eligibility criteria, particularly regarding past experience and certifications, may indicate a broader pool of potential bidders, which could lead to increased competition. The absence of defined SLAs or KPIs may also pose risks regarding service delivery expectations.

10. SME fit assessment

This tender is open to small and medium-sized enterprises (SMEs) that can demonstrate the capability to provide pharmacy services, particularly in a hospital setting. Viable bidders should have experience in pharmaceutical services, ideally with a focus on oncology or rehabilitation.

• Consortium or sub-contracting: Not specified for this tender.
• Indicative bid-prep effort: Estimated at 5-10 days for preparation, including documentation and case studies.
• Pwin signal: The absence of an incumbent or specific past winners may indicate a favorable environment for new entrants.

11. Where to dig deeper

• Source RFT filename: Invitation to Tender for the Provision of a Late Night Community Pharmacy Service
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Important attachments:
• Service supply agreement_master template.docx
• Service specification and scope (as per final ITT)