GLENMORE TEA ROOMS - RENOVATION AND ALTERATIONS

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks renovation and alteration works for the Glenmore Tea Rooms. The project involves refurbishment and change of use, focusing on structural and aesthetic improvements to an existing building. The scope encompasses a range of construction activities, including but not limited to:

• Structural and Building Fabric:
• Removal of existing timber flooring.
• Installation of new timber flooring with tongue and groove joints.
• Construction of timber firrings for a two-storey flat roof.
• Fitting of timber grounds into joists for fascias and soffits.
• Replacement of existing timber fascia with similar hardwood timber.
• Installation of wainscoting, consisting of timber bull.
• Construction of retaining walls, with rebar bending schedules provided.
• Ensuring existing masonry walls provide a minimum of 60-minutes fire resistance.
• Installation of minimum two layers of 15mm Fireline board to the underside of timber joists for fire resistance.
• Achieving 30 minutes fire resistance with minimum 15mm Fireline board as per Technical Guidance Document B 2006.
• Doors and Windows:
• Replacement of the existing solid front door with a timber French triple-glazed door, including protection of the existing timber door frame and fanlight during works.
• Installation of new timber double doors, triple glazed, with five-point locking.
• Roofing:
• Work on a two-storey flat roof, including timber firrings.
• Mechanical and Electrical:
• Installation of new fuse boards.
• Installation of alarm main entry boxes.
• Installation of tracked lighting.
• Installation of LED external signage lighting.
• Installation of water buffer storage tanks for heat pumps.
• Installation of radiators for space heating.
• Mechanical extraction for W.C.s, sensor activated, with ducting via the flat roof.
• Electrical requirements include light switches, double switched recessed sockets, picture lights, external lights, dual-speed extraction fans, fluorescent double lights, and surface-mounted steam-proof lights.
• Finishes and Fixtures:
• All sanitary fittings are to be fitted with a minimum of 75mm deep seal traps.
• Provision for 50 sqm of levelling liquid compound for minor floor blemishes.
• Health and Safety:
• Compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013.
• Requirement for a Project Supervisor for the Construction Stage (PSCS).
• Implementation of a safety management system, with ISO 45001:2018 or equivalent certification acceptable.
• Safe-T-Cert membership may be deemed equivalent.

The project is located in Glenmore, Co. Kilkenny.

3. Background & buyer context

This procurement is initiated by Kilkenny County Council for the renovation and alteration of the Glenmore Tea Rooms. The project aligns with local development initiatives, specifically the Glenmore Community Development Committee's proposed tea room and local shop development. The works are intended to refurbish and improve the existing building to facilitate its new use. No specific national policy or programme is explicitly cited as driving this procurement, but it supports local community infrastructure development. The incumbent contractor is not mentioned.

4. Eligibility & selection criteria

Bidders must meet the following minimum standards to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000 in respect of any one accident. Maximum excess of €10,000 for property damage only.
• Employer's Liability Insurance: Minimum €13,000,000 in respect of any one accident.
• Professional Indemnity Insurance: Not specified for this tender, but a note indicates the default level is €1.5m, with the excess being the greater of 2% of annual turnover or €5,000.
• Certifications:
• Safety management system in accordance with ISO 45001:2018 or equivalent.
• Certified membership of Safe-T-Cert may be deemed equivalent for quality assurance.
• Past experience:
• A minimum of three completed projects involving works to a building on the National Inventory of Architectural Heritage, including conservation, refurbishment, and/or change of use.
• Projects must be submitted with Certificates of Satisfactory Execution.
• Evidence of Health and Safety aspects of works previously undertaken over the past 5 years (or 7 years where necessary for competition).
• For PSCS role: Evidence of PSCS appointments previously undertaken over the past 3 years (or 5 years where necessary for competition).
• Personnel:
• Contracts Manager: Minimum of five (5) years' experience.
• Management staff and personnel must possess appropriate educational/professional qualifications and experience, with relevant Health and Safety qualifications, training, and experience.
• CVs for management staff and personnel should detail qualifications, training, experience on similar scale projects, and roles held.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided extract. However, the tender process involves a two-stage evaluation:

1. Suitability Assessment: Bidders must meet mandatory qualification criteria, primarily focused on technical capability, health and safety competence, and past experience. These are assessed on a pass/fail basis.
2. Tender Evaluation: Once deemed suitable, tenders will be evaluated. The evaluation methodology is not fully detailed, but it is understood to be a Most Economically Advantageous Tender (MEAT) process, implying a balance between quality and price. Specific weightings for quality (e.g., technical merit, health and safety) versus price are not provided.

6. Submission requirements

Bidders are required to submit the following:

• Suitability Questionnaire (SQ): Including responses to Health and Safety Supplements (3.4.1 for Contractor, 3.4.2 for PSCS).
• Technical Capability Evidence:
• Curricula Vitae (CVs) for management staff and personnel, detailing qualifications, experience, and Health and Safety training.
• Evidence of a safety management system (ISO 45001:2018 or equivalent, or Safe-T-Cert).
• A list of completed projects (Appendix B1) with Certificates of Satisfactory Execution (Appendix B2) for relevant works experience.
• For PSCS role: A list of PSCS appointments with Certificates of Satisfactory Delivery of Services (Appendix B3).
• Safety and Health Plans from previous projects for PSCS role.
• Statement of average annual numbers of persons employed (Contractor and PSCS roles) over the last 3 years.
• Declarations:
• Tax Clearance Access Number and Tax Reference Number for online verification.
• Declaration of compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013.
• Declaration regarding enforcement actions, legal proceedings, accidents, fatalities, or incidents.
• Declaration of competence and adequate resourcing.
• Confirmation of Safety Statement format and content.
• Pricing Schedule: Format and template not specified in extract.
• Other:
• The number and type of electronic copies of the tender are not specified ("n/a").
• A mandatory site visit is not explicitly mentioned in the provided documents.

Submissions must be made via eTenders.

7. Key dates & process

8. Contract terms that matter

• Contract Length: Not specified.
• Extension: Not specified.
• Payment Terms: Interim payments are to be made, with a minimum amount of €0.00 specified for interim payments except for the release of retention. Payments are generally due within 30 days of receiving the contractor's final statement or invoice.
• SLAs/KPIs: Not specified in the extract.
• Liquidated Damages: Not specified.
• Termination: Not specified.
• IP Ownership: Not specified.
• Sub-contracting: Not specified.
• Guarantees/Bonds: Not specified.

9. Risks, red flags & unusuals

• Lack of Detailed Award Criteria: The absence of specific scoring weightings for quality and price makes it difficult for bidders to understand the precise balance the buyer will strike between technical merit and cost.
• Unspecified Value: The "not disclosed" estimated value means bidders must rely heavily on the scope and their own costings, without a clear market benchmark or budget indication.
• Health and Safety Focus: The extensive documentation dedicated to Health and Safety competence (multiple sections 3.4.1 and 3.4.2) indicates this is a critical, high-scrutiny area for the buyer. Bidders must ensure meticulous compliance.
• Architectural Heritage Requirement: The specific requirement for experience with buildings on the National Inventory of Architectural Heritage suggests a need for specialist knowledge and sensitivity to heritage structures, potentially limiting the pool of eligible contractors.
• PSCS Role Integration: The tender documents include specific requirements for the Project Supervisor for the Construction Stage (PSCS), indicating this role is either to be fulfilled by the main contractor or a separate appointment. Bidders must clarify if they are bidding for both roles or just the contractor role.

10. SME fit assessment

This tender is likely open to small to medium-sized enterprises (SMEs) with demonstrable experience in building renovation, conservation, and specifically works on heritage-listed properties.

• Credible Bidders: Firms with a proven track record in refurbishment, conservation, and compliance with stringent health and safety regulations would be well-positioned. Experience with buildings on the National Inventory of Architectural Heritage is a key differentiator.
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortium bids or sub-contracting. However, the emphasis on direct experience and qualifications suggests a preference for bidders who can demonstrate these capabilities themselves.
• Bid-Prep Effort: The extensive health and safety documentation, coupled with the need to provide detailed project histories and CVs, indicates a significant bid preparation effort, likely requiring several days of work for a competent team.
• Pwin Signal: The specific requirement for heritage building experience and the detailed health and safety compliance suggest the buyer may be looking for specialist contractors. The absence of a stated value and the deadline suggest it is not a high-volume framework. The incumbent is not identified, so there is no clear incumbent advantage signal.

11. Where to dig deeper

• Source RFT Filename(s): Not explicitly stated, but likely includes documents like "3.4.1-HS-Works-Contractor_v3.1-25-11-2025.docx", "3.4.2-HS-PSCS_v3.1-25-11-2025.docx", "Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx", and "Proposed First Floor Mech and Elec.pdf".
• eTenders CFT ID: Not provided in the extract.
• Contact / Clarification Portal: Not specified in the extract.
• Most Important Attachments:
• "3.4.1-HS-Works-Contractor_v3.1-25-11-2025.docx" (Health and Safety Competence - Contractor)
• "3.4.2-HS-PSCS_v3.1-25-11-2025.docx" (Health and Safety Competence - PSCS)
• "Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx" (List of Previous Works Projects)
• "Proposed First Floor Mech and Elec.pdf" (Mechanical and Electrical Plans)