The Establishment of Multiparty Framework for Trades and General Building Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the establishment of a multiparty framework for trades and general building services at the National Maternity Hospital. The contractor will be responsible for providing a range of building services, which may include but are not limited to:

• General Building Works: Routine maintenance, repairs, and construction tasks.
• Specialized Trades: Electrical, plumbing, and HVAC services.
• Emergency Repairs: Immediate response to urgent maintenance issues.
• Scheduled Maintenance: Regular inspections and upkeep of facilities.
• Compliance and Safety Checks: Ensuring all work meets health and safety regulations.

The contractor will operate primarily within the hospital premises, adhering to strict health and safety protocols. The expected volume of work includes multiple projects over the contract term, with specific workflows defined for emergency and scheduled tasks.

The framework is structured to allow for multiple contractors to be appointed, facilitating a competitive environment for service delivery. The contractor must demonstrate capacity to manage various projects simultaneously while maintaining high standards of quality and compliance.

3. Background & buyer context

This procurement is initiated to enhance the operational efficiency of the National Maternity Hospital. The establishment of a multiparty framework aligns with the hospital's strategic objectives to improve service delivery and facility management. The decision to procure these services now is influenced by ongoing infrastructure upgrades and the need for reliable maintenance services to support hospital operations. The hospital has previously engaged various contractors for similar services, but aims to consolidate these under a more structured framework to ensure consistency and quality.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €50,000 for the last three years.
• Insurance:
• Public Liability: €6.5 million
• Employers Liability: €13 million
• Product Liability: €6.5 million
• Professional Indemnity: €1 million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 reference sites where works of a similar nature have been completed.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split follows the Most Economically Advantageous Tender (MEAT) principle. A minimum scoring threshold of 180 out of 300 is required for the quality of service criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the specified template.
• Case studies: Provide 3 case studies demonstrating relevant experience, with project values ranging from €50,000.
• Declarations: Include Tax Clearance, ESPD, and Conflict of Interest declarations.
• Mandatory site visit: Attendance is required on June 11, 2026, with a maximum of 2 representatives per bidder.
• Submission portal: All documents must be submitted via eTenders, following specific format rules outlined in the ITT.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 36 months with potential for extension.
• Payment terms: Payments will be made upon completion of services as per the agreed pricing schedule.
• Key SLAs/KPIs: Performance metrics will be established to ensure service quality.
• Liquidated damages: Applicable for failure to meet service delivery timelines.
• Termination clauses: Either party may terminate with 3 months' written notice.
• IP ownership: All intellectual property generated during the contract will remain with the National Maternity Hospital.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the contracting authority.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement of €50,000 may limit participation from smaller firms.
• Geographic constraints: Not specified, but if included, could restrict competition.
• Mandatory site visit: Attendance is required, which may pose logistical challenges for some bidders.
• Emergency response requirements: The need for immediate service response may favor incumbents with established relationships.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in providing building services. Viable bidders should possess:

• Relevant certifications and insurance coverage.
• A track record of similar projects, particularly in healthcare settings.
• The capacity to manage multiple projects concurrently.

Consortium bidding is not explicitly mentioned, but subcontracting is allowed, which may enable smaller firms to collaborate. Bid preparation is expected to require several days, depending on the complexity of the response. The presence of an incumbent contractor may influence the likelihood of winning (Pwin), particularly if they have established relationships with the hospital.

11. Where to dig deeper

• RFT filename: Appendix 4 - TRD - RFT0326 - Trades Framework.docx
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Method Statement Template