Supply, Delivery and Commissioning of Fuel Storage Tanks for Hydrotreated Vegetable Oil (HVO)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Waterways Ireland seeks tenders for the supply, delivery, and commissioning of fuel storage tanks for Hydrotreated Vegetable Oil (HVO). The initial requirement includes two 5,000L tanks for the Rooskey Depot, with potential future requirements for additional tanks at other depots.

The contractor's day-to-day activities will encompass:

• Supply and Delivery:

• Two (2) 5,000L tanks to Rooskey Depot.

• One (1) 10,000L tank for Thomastown Depot (optional).

• One (1) 5,000L tank for Killaloe Depot (optional).

• Commissioning:

• Installation and commissioning of the tanks, ensuring compliance with all relevant standards and legislation for fuel storage in Ireland.

• Tank Specifications:

• Tanks must be designed to be fully compliant with PPG26 & PPG 2 regulations and the Dangerous Substances (Flammable Liquids & Fuels Distribution and Commercial Supply Stores) Regulations 2019.

• Tanks must be integrally bunded with a primary container capable of holding a minimum of 110% of the design volume of fuel.

• Pumphouse Installation:

• Integrated secure pumphouses with fuel dispensing units must be supplied and installed with each tank.

• Dispensing units must include features such as overfill prevention systems, leak detection systems, and provisions for future fuel management systems.

• Delivery Locations:

• Rooskey Depot (initial requirement).

• Thomastown Depot and Killaloe Depot (optional future requirements).

• Environmental Considerations:

• Proposals must address environmental and sustainability considerations, aligning with Waterways Ireland's Climate Action Plan.

The anticipated timeline for delivery and commissioning is by December 2026, with tenderers required to indicate their proposed timelines for ordering and lead times.

3. Background & buyer context

This procurement aligns with Waterways Ireland's Climate Action Plan initiated in June 2022, which aims to reduce greenhouse gas emissions from its fleet, representing 70% of total emissions. The transition to Hydrotreated Vegetable Oil (HVO) is a strategic move to enhance sustainability and comply with national climate targets. Waterways Ireland, established under the British-Irish Agreement Act of 1999, manages 1,200 km of navigable waterways and is committed to preserving environmental heritage while promoting recreational activities.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €150,000 during one of the last three years.
• Insurance:
• Employers Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €2.6 million
• Certifications: Compliance with relevant safety and environmental standards, including ISO 14001.
• Past experience: Evidence of at least three comparable projects involving the supply and commissioning of fuel storage tanks within the last 36 months.
• Personnel: Relevant qualifications and experience of key personnel involved in the project.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split follows the Most Economically Advantageous Tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: Completed Tender Response Document (TRD) with specified page limits.
• CVs: For key personnel, adhering to page count limits.
• Pricing schedule: Using the provided template.
• Case studies: Three relevant projects, detailing value and compliance.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Site visit: Not applicable.
• Submission portal: All submissions must be made via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: Initial contract duration not specified; potential for extensions based on performance.
• Payment terms: Not specified.
• SLAs/KPIs: Compliance with delivery timelines and quality standards.
• Liquidated damages: Not specified.
• Termination clauses: The authority reserves the right to terminate the contract for reasons outside its control.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed, with requirements for transparency and accountability.

9. Risks, red flags & unusuals

Potential risks include:

• Turnover threshold: The minimum turnover requirement may limit participation to established firms.
• Geographic constraints: Not specified, but the requirement for local compliance may restrict bidders.
• Funding uncertainties: Future requirements for additional tanks depend on budget availability.
• Tight delivery timelines: Delivery and commissioning must occur by December 2026, which may pose logistical challenges.

10. SME fit assessment

Small and medium enterprises (SMEs) with relevant experience in fuel storage solutions can credibly bid. The tender is open to:

• Firms with experience in supplying and commissioning fuel tanks.
• Consortiums or joint ventures are permitted, allowing SMEs to collaborate.
• Bid preparation may require several days, depending on the complexity of the proposal.
• The presence of established firms may indicate a competitive landscape, but the tender is structured to allow for diverse participation.

11. Where to dig deeper

• Source RFT filename: WI - Supply of HVO Fuel Tanks 2026 - RFT FINAL.pdf
• eTenders CFT ID: 8245920
• Contact email: Queries should be submitted via the messaging facility on eTenders.
• Important attachments: Tender Response Document (TRD), Appendix A (Contract Terms and Conditions).