Theatre Consultancy and Acoustic Consultancy Services for the Regeneration and Redevelopment of The Phoenix, Dingle, Co. Kerry

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract encompasses theatre consultancy and acoustic consultancy services for the regeneration and redevelopment of The Phoenix in Dingle, Co. Kerry. The project aims to enhance the venue's functionality and acoustic performance, ensuring it meets modern standards for theatrical productions and public events.

The contractor will be responsible for the following activities:

• Theatre Design: Develop comprehensive designs for the theatre space, including seating arrangements, stage layout, and audience flow.
• Acoustic Analysis: Conduct detailed acoustic assessments to optimize sound quality within the venue, ensuring compliance with industry standards.
• Public Consultations: Attend a minimum of two out-of-hours public consultations to gather community feedback and incorporate it into the design process.
• Collaboration with Stakeholders: Work closely with local authorities, community groups, and other stakeholders to align the project with community needs and expectations.
• Technical Specifications: Provide technical specifications for sound and lighting systems, ensuring they meet the requirements for various types of performances.
• Project Management: Oversee the project from inception through to completion, ensuring timelines and budgets are adhered to.
• Documentation: Prepare and submit all necessary documentation, including progress reports and final project evaluations.

The project is expected to integrate modern technology while preserving the cultural significance of the venue. The contractor must ensure that all designs are compliant with relevant regulations and standards.

3. Background & buyer context

This procurement is initiated as part of a broader initiative to enhance cultural infrastructure in Co. Kerry, aligning with government policies aimed at promoting arts and community engagement. The Phoenix has historical significance and is a focal point for local events; thus, its redevelopment is crucial for revitalizing the area. Kerry County Council seeks to improve the venue's functionality and acoustic quality to better serve the community and attract a wider range of performances. No incumbent contractor is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered:

• Turnover requirement:

• Minimum average annual turnover of €350,000 for the Lead Architect.

• Minimum average annual turnover of €175,000 for C&S Engineering, Quantity Surveying, M&E, Fire Engineering, and other specialist roles.

• Insurance:

• Professional Indemnity Insurance: €2,000,000.

• Public Liability Insurance: €6,500,000.

• Employer’s Liability Insurance: €13,000,000.

• Certifications:

• Compliance with ISO 9001 or equivalent quality management standards.

• Past experience:

• A minimum of three comparable projects completed in the last five years, demonstrating similar complexity and scale.

• Personnel:

• Key personnel must have a minimum of ten years’ experience in relevant fields, with at least five years in a managerial role.

• Geographic constraints:

• Bidders must be located within a reasonable distance to facilitate site visits and consultations.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and cost.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, limited to 20 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the pricing template provided.
• Case studies: Submit three case studies of relevant projects, with values ranging from €500,000 to €2 million.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required; details will be provided upon request.
• Submission portal: All submissions must be made via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is not specified, but extensions may be possible based on project needs.
• Payment terms: Payments will be made upon completion of project milestones, with specific timelines for invoicing.
• Key SLAs/KPIs: Performance indicators will be established to measure project success, including timelines and quality benchmarks.
• Liquidated damages: Penalties may apply for delays in project delivery, although specific amounts are not disclosed.
• Termination clauses: The contract may be terminated with notice under specified conditions.
• IP ownership: Intellectual property rights for designs and documentation will remain with the contractor until full payment is received.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the buyer.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover thresholds: The minimum turnover requirements may limit participation to larger firms, potentially excluding smaller, capable bidders.
• Geographic constraints: The requirement for local presence may restrict competition, favoring incumbents or larger firms with established local offices.
• Public consultations: The requirement for out-of-hours consultations may pose logistical challenges for some bidders.
• Complexity of requirements: The detailed technical specifications may deter smaller firms lacking experience in similar projects.

10. SME fit assessment

The tender is suitable for firms with:

• Size/specialism: Small to medium-sized enterprises with expertise in theatre and acoustic consultancy, ideally with a portfolio of similar projects.
• Consortium or sub-contracting: Bidders may form consortia, but the combined turnover must meet the minimum requirements.
• Indicative bid-prep effort: Preparing a competitive bid may require 10-15 days of dedicated effort, including consultations and documentation.
• Pwin signal: The presence of established firms in the sector may indicate a competitive environment, but the absence of an incumbent may offer opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: Appendix-B1-QC1-and-QC2-09-02-2022 (3).docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B1: List of Previous Projects/Certificate of Satisfactory Execution
• Appendix A: Grounds Relating to Criminal Convictions