OJEU RFI P20896 Standby Generators Maintenance Framework

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This Request for Information (RFI) seeks potential suppliers for a framework agreement to provide comprehensive maintenance and support services for standby generators and UPS systems across Dublin and Cork airports. The framework aims to establish a long-term maintenance solution for critical power infrastructure, ensuring continuity of service, reducing operational risk, and supporting daa's safety, resilience, and performance standards.

The contractor will be responsible for:

• Preventative Maintenance: Conducting annual inspections and full preventative maintenance (PPM) cycles in line with Original Equipment Manufacturer (OEM) recommendations. This includes:
• Load testing
• Synchronisation checks
• Standby operation verification
• Coolant and oil analysis
• Battery and charger testing
• Filter and belt replacement
• Alternator and control panel inspection
• Programmable Logic Controller (PLC) checks
• Verification of fuel systems, ventilation, exhausts, and safety cut-outs.
• Reactive Support: Providing 24/7/365 availability for reactive call-outs.
• Response Times: Within 2 hours for Dublin Airport and within 4 hours for Cork Airport.
• Non-urgent Issues: Next-working-day attendance.
• Temporary Generators: Provision of a temporary generator of equivalent capacity if a unit cannot be restored within 12 hours.
• Maintenance of Fuel Transfer Systems: This includes maintenance of fuel transfer systems to generators in Subs C, D, T, and B, covering both landside and airside locations.
• Compliance: Full adherence to daa's Permit to Work (P2W) process, confined-space protocols, and all Health and Safety legislation. Personnel must hold appropriate airside and landside clearances, including Garda vetting, BSAT training, and airside driving permits. Two fully badged engineers must be available throughout the contract.
• Reporting and Documentation:
• Detailed service reports after each visit.
• Monthly uploads to daa's SharePoint.
• Maintenance of a comprehensive generator log.
• Submission of maintenance records within one week of service completion.
• Performance Management: Adherence to defined Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) covering health and safety, reactive response times, planned maintenance delivery, reporting quality, and defect rectification.
• Sustainability Objectives: Contributing to energy efficiency, asset life extension, reduced reactive interventions, compliance with environmental standards (including ISO 50001 and ISO 14001 principles), and data-driven improvements.
• Temporary Generator Provision: Supply, delivery, installation, operation, maintenance, and removal of temporary standby generators on an as-required basis.

The generator portfolio comprises over 30 units, ranging from small 3 kVA units to 2.8 MVA critical plant.

3. Background & buyer context

daa plc, formerly Dublin Airport Authority and Aer Rianta, is a major international airport company employing over 3,000 people. Its principal activities include airport development, operation, and management, as well as Irish and international airport retail management and investment. The company operates a significant portfolio of critical power infrastructure, including standby generators, which are essential for maintaining airport operations, safety, and business continuity. This RFI is being issued to establish a long-term maintenance framework to ensure the reliable operation of these vital assets across Dublin and Cork airports. The contract duration of 6 years, with a potential 2-year extension, is intended to provide commercial stability and secure competitive pricing and long-term value for money in a market with volatile labour and component costs.

4. Eligibility & selection criteria

To be considered for shortlisting, applicants must satisfy the following minimum requirements:

• Turnover requirement: A minimum average annual turnover of €300,000 from the Lead Applicant in each of its last 3 financial years.
• Insurance: Applicants must demonstrate they have or can obtain the following minimum levels of insurance:
• Public Liability: Not specified for this tender.
• Employer's Liability: €13 million.
• Product Liability: Not specified for this tender.
• Professional Indemnity: Not specified for this tender.
• Cyber Insurance: Not specified for this tender.
• Motor Insurance: Not specified for this tender.
• Note: A minimum limit of indemnity of €127 million applies for electrical works where ramp access is available but no airside driving is permitted.
• Certifications:
• ISO 9001, ISO 14001, or equivalent quality control and contract management plans are required.
• Alignment with daa's energy management and sustainability frameworks, including ISO 50001 and ISO 14001 principles.
• Past experience: A minimum of three similar generator maintenance projects delivered within the past five years, each with an annual value exceeding €120,000. For each project, clients must provide client name, site location, and estimated value.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Services are required for Dublin and Cork airports.

Applicants may rely on the resources of other entities to meet these minimum requirements.

5. Award criteria & scoring

The RFI stage focuses on capacity and minimum requirements. Shortlisting will be based on a three-step process:

1. Eligibility Requirements: Applicants must not be subject to exclusion grounds (e.g., criminal convictions, bankruptcy, grave professional misconduct, conflicts of interest, significant deficiencies in prior contracts, tax/social security breaches).
2. Minimum Requirements: Applicants must meet the specific turnover, insurance, certifications, and past experience criteria outlined in Section 4.
3. Assessment Criteria: Applicants who pass Steps One and Two will have their RFI Questionnaire responses evaluated against assessment criteria. A minimum mark will be specified in the RFT for this stage.

The RFI process will not involve presentations; evaluation will be solely based on submitted responses. The specific award criteria and scoring for the subsequent tender stage will be detailed in the Request for Tender (RFT).

Criterion Weight (%) Sub-criteria