Waterways Ireland Provision of Services for Disposal of the Vessel Romaris

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------- | :---------------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Waterways Ireland Provision of Services for Disposal of the Vessel Romaris not stated not disclosed not stated not stated 1 Ireland not stated 2026-10-16 16:00 not stated

2. Scope of Work

This tender seeks services for the disposal of the vessel Romaris. The contract will involve the provision of goods and/or services as detailed in Schedule B of the agreement, which will incorporate the Request for Quotation (RFQ) and the successful bidder's submission. The specific nature, quality, time of delivery, key personnel, and specifications of the required services will be defined in this Specification.

The contractor will be responsible for:

• Performing Obligations: Executing all obligations arising from the agreement with due care, skill, and diligence. This includes the appointment, monitoring, and retention of their personnel.
• Personnel Management: Ensuring all personnel exercise due care, skill, and diligence in providing services and carrying out their allocated obligations.
• Compliance: Adhering to all applicable laws, regulations, and industry best practices, including but not limited to the Safety, Health and Welfare at Work Act 2005, the Data Protection Act 2018, and the Freedom of Information Act 2014.
• Employer Responsibilities: Complying with all statutory requirements as an employer, including responsibility for employment, remuneration, taxes, immigration, and work permits of all personnel. This also includes compliance with the European Communities (Protection of Employees' Rights on Transfer of Undertakings) Regulations 2003.
• Prime Supplier Responsibility: Acting as the prime supplier and assuming full responsibility for the delivery and performance of the services. Sub-contracting requires prior written consent from Waterways Ireland, with the prime supplier remaining fully responsible for sub-contractor actions.
• Independent Contractor Status: Operating as an independent contractor, not an employee of Waterways Ireland.
• Indemnification: Indemnifying Waterways Ireland against all liabilities, claims, and expenses arising from the supplier's actions, omissions, or breaches, including those related to personnel and tax authorities.
• Delivery: Delivering and/or performing the services at the times, dates, and locations specified in the Specification or otherwise agreed in writing. Time is of the essence for provision and performance.
• Equipment Provision: Providing all necessary equipment and materials. Equipment brought onto Waterways Ireland premises is at the supplier's risk. The supplier is responsible for the safe, serviceable, and clean condition of equipment and for its removal upon completion, leaving premises in a clean, safe, and tidy condition.
• Payment: Invoicing must include a valid Purchase Order number. Payment will be made within thirty (30) calendar days of receipt of a correct and appropriately vouched invoice, provided there is no dispute. Late payment regulations apply.
• Insurance: Maintaining adequate insurance policies covering all usual risks for the term of the agreement and six years thereafter. Specific insurances are detailed in Schedule B.
• Intellectual Property: Assigning all Intellectual Property Rights (IPR) in materials produced for the agreement to Waterways Ireland, with the exception of pre-existing IPR.

3. Background & buyer context

Waterways Ireland is a North-South body established under the Good Friday Agreement, responsible for the management, maintenance, development, and restoration of the inland navigable waterways. The procurement of services for the disposal of the vessel Romaris is a specific operational requirement. The tender falls under the general supply of goods and services framework for Waterways Ireland. The contract is governed by Waterways Ireland's standard terms and conditions for the supply of goods and services in Ireland, as detailed in the provided document. The process follows standard public procurement regulations applicable in Ireland.

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability Insurance: €13,000,000
• Public/Product Liability Insurance: €6,500,000
• Professional Indemnity Insurance: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Key personnel, as specified in the submission, must be available for the term of the agreement. Replacement personnel must have equivalent experience and expertise, subject to Waterways Ireland's discretion.
• Geographic / facility constraints: Services are to be provided within Ireland. The contractor shall provide services within 6 months or by 1 September 2027, whichever is earlier.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided extract. The tender documents state that the agreement will be governed by the terms and conditions in Schedule A, the RFQ (Schedule D), and the Submission (Schedule E), in order of priority. The method of award, including the price/quality split (MEAT) and any specific scoring weights or thresholds, would typically be found in the full RFQ document, which is referenced as Schedule D but not provided in this extract.

6. Submission requirements

The submission requirements are not fully detailed in the provided standard terms and conditions document. However, based on the structure of the agreement:

• Response Document: The successful tenderer's response to the RFQ, dated [Date of Tender], will form Schedule E of the agreement. This includes any clarifications issued by the supplier.
• Pricing Schedule: A pricing matrix is referenced in Schedule B, which will apply for the Term of the contract.
• Declarations: The submission must confirm that none of the excluding circumstances listed in Article 45 of EU Directive 2004/18/EC apply to the supplier, as implemented by Irish law. A "Declaration as to Personal Circumstances of Tenderer" is referenced.
• Tax Clearance: The supplier must provide a current Tax Clearance Certificate.
• Advance Payment Bond: If specified in Schedule B, an Advance Payment Bond executed by an approved bank or insurance company will be required.

Further details on submission format, page limits, CV requirements, case studies, and specific declarations would be found in the RFQ document (Schedule D).

7. Key dates & process

Other key dates such as clarification deadlines and expected award dates are not specified in the provided documents.

8. Contract terms that matter

• Term: The agreement has a specified Term, commencing on the Effective Date and expiring on a set date, unless terminated or extended.
• Extensions: Waterways Ireland reserves the right to extend the Term for periods up to a specified number of months/years, with a maximum number of extensions permitted, subject to legal obligations.
• Payment Terms: Payment is due within thirty (30) calendar days of receipt of a correct and appropriately vouched invoice, provided there is no dispute. European Communities (Late Payment in Commercial Transactions) Regulations 2012 apply.
• Liquidated Damages: If the supplier fails to deliver or perform within agreed dates, Waterways Ireland may deduct 2% per week of the relevant invoice value as liquidated damages, up to a maximum of 40% of the price. Exceeding this threshold may entitle Waterways Ireland to terminate the agreement.
• Termination: The agreement may be terminated in accordance with its provisions or otherwise lawfully.
• IP Ownership: Title and interest in all reports, data, manuals, and other materials produced for the agreement vest in Waterways Ireland, except for pre-existing IPR of the supplier.
• Sub-contracting: Sub-contracting requires prior written consent from Waterways Ireland. The prime supplier remains fully responsible for sub-contractor actions.
• Parent Company Guarantee/Bond: An Advance Payment Bond may be required if specified in Schedule B.

9. Risks, red flags & unusuals

• Vague Scope: The core service—disposal of the vessel Romaris—is not detailed. The specific nature of the disposal (e.g., recycling, scuttling, sale) and the vessel's condition are not provided, making it difficult to assess the technical complexity or required expertise.
• Standard T&Cs Dominance: The provided document is a standard terms and conditions template. The actual scope, specifications, pricing, and specific requirements are deferred to Schedules B, D (RFQ), and E (Submission), which are not fully available. This means critical details are missing from the initial brief.
• Late Deadline: The submission deadline is in October 2026, which is unusually far in the future for a standard procurement, suggesting potential delays or a long planning horizon.
• Low Value Threshold Mention: A reference to a €254 threshold in the context of the vessel's value is noted. While not a binding requirement for the tender itself, it might indicate the expected scale or a historical context for low-value disposals.
• No MEAT Detail: The award criteria and scoring mechanism (MEAT split, specific weightings) are not detailed, making it impossible to assess how quality will be evaluated against price.

10. SME fit assessment

This tender is likely open to small and medium-sized enterprises (SMEs) with specific expertise in maritime asset disposal, vessel decommissioning, or related environmental services. The absence of explicit turnover requirements or complex certification mandates (beyond standard insurance) suggests a willingness to consider smaller, specialised firms.

• Viable Bidder Profile: A credible bidder would possess demonstrated experience in handling marine vessels, including knowledge of relevant environmental regulations, disposal methods, and logistical challenges. They must be able to meet the specified insurance levels.
• Consortium/Sub-contracting: Sub-contracting is permitted with prior written consent. This allows SMEs to partner with other firms to meet specific requirements or share risk.
• Indicative Bid-Prep Effort: Without the full RFQ and Specification, estimating bid preparation effort is difficult. However, given the need to detail disposal methodology, personnel, and potentially environmental impact assessments, it could range from 10-20 days for a focused SME.
• Pwin Signal: The long lead time to the deadline and the reliance on standard T&Cs without detailed scope suggest this might be a pre-qualification or early-stage tender. The lack of incumbent information or specific past winners makes it hard to gauge Pwin. The primary factor will be the ability to demonstrate a safe, compliant, and cost-effective disposal plan for the Romaris.

11. Where to dig deeper

• Source RFT Filename: [WWI Standard TCs - (Ireland) 01042024.pdf]
• eTenders CFT ID: Not specified in provided documents.
• Contact: [email protected], 02866323004
• Key Attachments:
• Schedule B (Specification, Pricing Matrix, Insurance Requirements)
• Schedule D (Request for Quotation - RFQ)
• Schedule E (Successful Tenderer's Submission)