Kilglass National School Wastewater Treatment Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender concerns the provision of wastewater treatment works at Kilglass National School. The contract will be executed under the Short Public Works Contract, Document Reference FTS6 v1.7. The works are to be completed in a single phase.

The constituent activities include:

• Site Setup: Establishment of a new site compound, including full panel hoarding.
• Decommissioning and Removal:
• Decommissioning of the existing septic tank.
• Removal of existing trees and tree roots.
• Removal of the existing percolation area.
• Installation of New Systems:
• Construction of a PE26 Proprietary Wastewater Treatment system.
• Construction of a new TER3 Packaged Tertiary Treatment system.
• Construction of a full percolation area to design specifications.
• Siteworks and Services: All necessary site works and services associated with the new treatment systems.
• Testing and Commissioning: Testing and commissioning of the installed systems.
• Reinstatement: Reinstatement of entrance surfacing upon completion.

The works will be contained within the existing site boundaries. Access to the site for the works will be via a gate on the roadside, as indicated on Site Location Drawing 01 and Site Layout drawing 02. The contractor must ensure that the existing school building remains in use during the proposed works and must remain cognisant of this when scheduling deliveries and removals. Access to the existing school or its environs is strictly prohibited except by controlled and prearranged permission, requiring Garda Vetting under the Childcare and Welfare Act.

The contractor is responsible for the safety of existing and adjoining properties and temporary works. Particular attention is required at abutments with existing buildings, paths, roads, and adjoining walls. The contractor must include for all costs associated with traffic management systems when working on public roads or accessing the site, and for sourcing all licences, charges, and permissions, including but not limited to Road Opening Licences, Rates, Hoarding Licences, Parking Space Charges, Temporary Road closures, and service connections.

The works must be carried out to cause minimum inconvenience to the general public and neighbouring residents, adhering to noise level restrictions (BS8233), with acceptable internal noise levels restricted to 55dB(A) between 8 am and 6 pm. Work above 55dB(A) will require undertaking outside normal working hours.

3. Background & buyer context

This procurement is for wastewater treatment works at Kilglass National School, located in Ballinasloe, Co. Galway. The project involves the design and installation of a new wastewater treatment system, including a PE26 Proprietary Wastewater Treatment Plant and a TER3 Packaged Tertiary Unit, along with associated siteworks and services. The works are being procured to upgrade or replace existing facilities, as indicated by the decommissioning of the current septic tank and percolation area. The project falls under the remit of the Kilglass National School Board of Management. The Employer's Representative is Coyle Environmental Engineers. The contract will be administered under the Short Public Works Contract.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Maximum levels of excess: €10,000 for insurance of the Works and goods/materials; €6,500 for public liability; €6,500 for employer's liability.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documentation. However, the contract will be awarded based on the submitted tender price, conforming to the terms and conditions of the Short Public Works Contract. The tenderer must offer to complete the works for a lump sum. The Employer is not bound to accept the lowest or any tender received.

The contract will be awarded on the basis of the lump sum price submitted by the tenderer, provided the tender conforms to all contract conditions.

6. Submission requirements

• Method statement / response document: Tenderers must submit a fully priced Pricing Document in ink with the Form of Tender. The contract schedule must be filled in appropriately.
• CVs: Not specified for this tender.
• Pricing schedule: A fully priced Pricing Document is required.
• Case studies: Not specified for this tender.
• Declarations:
• Tenderers must comply with Tax Clearance Procedures for Public Sector Contracts.
• A Tax Clearance Certificate (or statement from Revenue Commissioners for non-residents) must be promptly producible.
• Evidence of membership in the CIF pension/Sick Pay Scheme or equivalent will be sought.
• Evidence of registration for and payment of Pay Related Social Insurance by all workers and sub-contractors is required.
• Mandatory site visit: Contractors shall be deemed to have visited the site before submitting their tender. The Contractor should visit the site to ascertain site conditions.
• Submission portal: Not specified for this tender.

7. Key dates & process

The Time for Completion is 20 days, starting on the day the Contract comes into effect.

8. Contract terms that matter

• Term + extension: The Time for Completion is 20 days. There is no explicit provision for contract extension mentioned.
• Payment terms: Interim payments are monthly, at 90% of the value of Works completed and materials delivered to the Site. 95% of the Price is paid after the Employer certifies the Works as substantially complete. Payment is due within 10 working days after the Employer receives the invoice for the certified sum.
• Key SLAs/KPIs: Not specified beyond the Time for Completion.
• Liquidated damages: €500 per day.
• Termination clauses: If the Employer terminates and appoints another contractor within 12 months, 4% of the unpaid portion of the Price may be paid.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender, beyond general compliance with employment regulations.
• Performance Bond: Required. The amount is 10% of the accepted tender Price up to substantial completion, and 5% thereafter.

9. Risks, red flags & unusuals

• Short Completion Time: The 20-day completion period is exceptionally short for wastewater treatment works, suggesting a highly focused scope or a potential for significant liquidated damages if not meticulously managed.
• Deemed Site Visit: The requirement for contractors to be "deemed to have visited the site" before tendering, without a formal site visit being scheduled, places the onus entirely on the bidder to assess conditions.
• Lack of Detailed Award Criteria: The absence of specific scoring weights for quality or technical aspects means the award will likely be heavily price-driven, potentially favouring bidders who can achieve the tight completion timeline at the lowest cost.
• Limited Insurance Excess Information: While minimum indemnity limits are stated, the maximum excess for Public Liability and Employer's Liability is €6,500, which is a specific figure that bidders must confirm they can meet.
• No Explicit Turnover Requirement: The absence of a stated turnover requirement might suggest a smaller project scale or an expectation that bidders will self-certify their financial stability.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with specific expertise in civil engineering, wastewater treatment installation, and site works.

• Who can credibly bid: A firm with demonstrated experience in installing proprietary wastewater treatment systems and packaged tertiary units, capable of managing site works, decommissioning, and reinstatement. Experience with public works contracts and adherence to strict timelines and site constraints (e.g., school operations) is essential.
• Consortium or sub-contracting: Not explicitly stated if consortium bidding is allowed. Sub-contracting is implied through the mention of sub-contractor management and employment regulations.
• Indicative bid-prep effort: Bid preparation would likely require 5-10 days for a firm with existing tender templates and experience in similar projects. This includes site assessment (even if deemed), pricing, and contract schedule completion.
• Pwin signal: The primary driver for award appears to be price, coupled with the ability to meet the very short completion time. The incumbent status is not mentioned. The lack of detailed quality criteria suggests a competitive price is paramount.

11. Where to dig deeper

• Source RFT filename: FTS-6_v1.7_06-11-2025.docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Most important attachments:
• Form of Tender (within FTS-6_v1.7_06-11-2025.docx)
• Pricing Document (referenced as [494 Kilglass National School.xlsx])
• Engineer's Drawings and Specification (referenced within the documents)