Supply of Print Paper

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply of print paper to the Houses of the Oireachtas Service. The successful contractor will be responsible for delivering various types of print paper as specified in the tender documents. The estimated expenditure for the goods contract is approximately €1,650,000 over the term, which includes potential extensions.

The contractor's day-to-day activities will include:

• Supply of Goods: Provision of various grades and sizes of print paper as per the specifications outlined in the tender.
• Stock Management: Implementing a stock management system to ensure adequate supply levels and timely replenishment.
• Delivery Service: Ensuring timely delivery of goods to the specified location at Leinster House, Kildare Street, Dublin 2.
• Contingency Arrangements: Establishing contingency plans to address any supply chain disruptions.
• Quality Assurance: Adhering to quality management systems to ensure that all supplied goods meet the required standards.
• Technical & Aftersales Service: Providing support and service post-delivery, including handling complaints and resolving issues.
• Environmental Policy Compliance: Ensuring that all operations comply with applicable environmental regulations.

The contract will be reviewed monthly for the first three months, followed by quarterly reviews thereafter.

3. Background & buyer context

This procurement is part of the Houses of the Oireachtas Service's ongoing efforts to streamline operations and ensure the availability of essential supplies. The initiative aligns with government policies aimed at enhancing efficiency in public service operations. The tender is being issued now to secure a reliable supplier for print paper, which is critical for the functioning of legislative activities. There is no mention of an incumbent supplier in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €700,000 in each of the last three years.
• Insurance:
• Employer's Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must submit a completed European Single Procurement Document (eESPD) to demonstrate compliance with these criteria.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Bidders must achieve a minimum score of 50% on each individual non-cost related criterion to avoid elimination from the competition.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the provided template with no specified page limit.
• CVs: For key personnel, no specified page count.
• Pricing schedule: Complete the template provided in Appendix 2.
• Case studies: Not specified for this tender.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Scheduled for 23 June 2026, from 10 AM to 1 PM at Leinster House.
• Submission portal: Tenders must be submitted via the electronic tenderbox on www.etenders.gov.ie, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: The contract is for 12 months with a maximum of one extension of the same duration.
• Payment terms: Payments will be made in accordance with the Goods Contract at Appendix 5.
• Key SLAs/KPIs: Monthly reviews for the first three months, followed by quarterly reviews.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with 14 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Subcontractors must submit a separate eESPD.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

Potential concerns include:

• The turnover requirement of €700,000 may limit participation to established firms, potentially excluding smaller businesses.
• The mandatory site visit may present logistical challenges for bidders located outside Dublin.
• The absence of specified past experience or personnel requirements could lead to variability in the quality of bids received.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the necessary financial and operational capacity. Viable bidders would typically have:

• A turnover of at least €700,000 over the past three years.
• Relevant experience in supplying print materials, although specific past experience requirements are not stated.
• The ability to form consortia or subcontract, as the tender encourages collaboration among SMEs.

Preparation for the bid may require several days of effort, including gathering documentation and preparing the tender response. The presence of a significant turnover requirement may indicate a competitive environment, potentially favoring established suppliers.

11. Where to dig deeper

• RFT filename: RFT for Print Paper 27.05.2026.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments: Appendix 2 — Pricing Schedule, Appendix 3 — Tenderer’s Statement, Appendix 5 — Goods Contract.