Provision of Mooring Components

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement seeks tenders for the establishment of a single supplier framework for the provision of mooring components to the Commissioners of Irish Lights. The contract is for an initial term of two years, with the option for Irish Lights to extend for up to three additional 12-month periods, resulting in a potential effective contract length of five years.

The core activity for the successful tenderer will be the supply of specified mooring components. The exact nature and specifications of these components are detailed in Appendix A of the Request for Tenders (RFT), which is provided as a separate document. Tenderers are required to address all requirements stated within the RFT and its appendices.

Key activities and requirements for the contractor include:

• Supply of Mooring Components: The primary deliverable is the provision of mooring components as defined in Appendix A.
• Framework Establishment: The contract will establish a single supplier framework, indicating that Irish Lights anticipates a primary supplier relationship for these components.
• Compliance with Specifications: All supplied components must meet the technical specifications and quality standards outlined in Appendix A.
• Delivery: While specific delivery volumes and locations are not detailed in the provided text, the RFT implies a need for timely and compliant delivery of goods.
• Quality Assurance: Components must be free from defects in design, materials, and workmanship and remain so for a minimum of 12 months after delivery.
• Contractual Adherence: The successful tenderer must adhere to the terms and conditions set out in the draft Contract provided in Appendix F.
• Reporting and Documentation: Tenderers must submit comprehensive documentation as part of their tender response, including technical proposals, financial proposals, and declarations.
• Potential for Extension: The contract structure allows for extensions, requiring the supplier to maintain capacity and commitment over a potentially longer period.

The RFT does not specify daily operational tasks or specific volumes of components to be supplied, but rather focuses on the framework agreement for their provision.

3. Background & buyer context

The Commissioners of Irish Lights (Irish Lights) is the General Lighthouse Authority for the entire island of Ireland and its adjacent seas and islands. Its statutory responsibility includes the provision and management of all lighthouses and other aids to navigation. Irish Lights operates 65 lighthouses and other marine aids to navigation.

The mission of Irish Lights is "Safe Navigation at Sea," aiming to be a leading and innovative provider of reliable, efficient, and cost-effective navigation and maritime services. This procurement for mooring components aligns with their operational needs to maintain and manage these aids to navigation.

The procurement is being conducted under EU Open Procedure, indicating a desire for a competitive process to secure the most economically advantageous tender. The estimated value of €700,000.00 over the potential five-year contract term suggests a consistent, but not high-volume, requirement for these specific components. The RFT does not mention an incumbent supplier by name.

4. Eligibility & selection criteria

Tenderers must meet specific minimum requirements to be considered for this procurement. Failure to satisfy any of these criteria will result in elimination from the process.

• Turnover requirement: Tenderers must have achieved an average annual turnover of at least €750,000 in each of the last three financial years preceding the tender submission date. If a tenderer is a subsidiary relying on its parent company, the parent company must provide the required turnover details. For consortia, the Prime Contractor must have achieved a total average annual turnover of €500,000 per annum in at least one of the three previous financial years.
• Insurance:
• Employer’s Liability: Minimum indemnity limit of €13 million on an “each and every claim” basis, unlimited in the aggregate.
• Public Liability: Minimum indemnity limit of €6.5 million on an “each and every claim” basis, unlimited in the aggregate.
• Product Liability: Minimum indemnity limit of €6.5 million on an “each and every claim” basis, unlimited in the aggregate. Tenderers must confirm their capability to obtain and hold these insurance types and levels prior to contract execution.
• Certifications: Tenderers are asked to detail the use of any apprenticeships, graduate schemes, or re-enlistment programmes. ISO 14001 certification or similar is mentioned in relation to a scoring criterion (25 points), but its mandatory status for eligibility is not explicitly stated as a minimum requirement.
• Past experience: Not specified as a minimum requirement in the provided text.
• Personnel: Not specified as a minimum requirement in the provided text.
• Geographic / facility constraints: Not specified as a minimum requirement in the provided text.

Tenderers must provide documentary evidence of compliance with these criteria.

5. Award criteria & scoring

The contract will be awarded to the tenderer submitting the most economically advantageous tender (MEAT). The evaluation process involves multiple stages, with the final assessment based on the Award Criteria detailed in Appendix D.

Criterion Weight (%) Sub-criteria