Tender for the Provision of Oxygen, Nitrogen and Hydrogen (ONH) Analyser

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender aims to establish a framework agreement for the purchase of an Oxygen, Nitrogen, and Hydrogen (ONH) analyser. This analyser is essential for the simultaneous measurement of oxygen, nitrogen, and hydrogen content in various materials, including steel, refractory metals, and other inorganic powders. The successful contractor will be responsible for the supply, installation, and servicing of the analyser.

The key activities involved in this contract include:

• Supply of ONH Analyser: The analyser must be capable of determining the content of oxygen, nitrogen, and hydrogen in inorganic materials and alloys.
• Installation: The contractor must install the analyser at the SEAM facilities within the Applied Technology Building on the SETU campus.
• Integration: The analyser components must be connected and integrated to ensure full functionality.
• Training: The contractor must provide training for SETU staff on the operation and maintenance of the analyser.
• Maintenance and Support: Ongoing support and maintenance services must be provided, including emergency call-out responses and spare parts availability.
• Compliance with Health & Safety: The contractor must adhere to SETU's health and safety policies and ensure that all installations comply with relevant regulations.

The analyser must meet specific technical requirements, including detection limits, operational capabilities, and environmental considerations, as detailed in the tender documents.

3. Background & buyer context

This procurement is part of SETU's initiative to enhance its research and educational capabilities in the south-east region of Ireland. Established on 1st May 2022, SETU is focused on providing leadership in knowledge, research, and innovation. The acquisition of the ONH analyser aligns with the university's strategic goals to support a rapidly diversifying economy and a growing population in the region. The tender does not specify an incumbent supplier, indicating an opportunity for new entrants in the market.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €350,000 (ex VAT) in each of the three most recent financial years.
• Insurance:
• Employers Liability - €13 million Euro any one accident
• Product/Public Liability - €6.4 million
• Professional Indemnity - €1 million for any one claim or series of claims arising out of a single occurrence.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The total score will be out of 1000 marks, with a minimum scoring threshold of 40% in each criterion to avoid exclusion from the tender process.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Complete the Form of Tender (Appendix 1) and adhere to any specified page limits.
• CVs: Include CVs for key personnel involved in the project.
• Pricing schedule: Complete the pricing schedule as per Appendix 5.
• Case studies: Not specified for this tender.
• Declarations: Include the Declaration of Bona Fides and Tax Clearance Certificate.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified for this tender.
• Payment terms: Payments will be made within 30 days, with a commitment to reduce this to 15 days upon receipt of a valid invoice.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: The client reserves the right to terminate the contract under specific circumstances, including non-compliance with health and safety regulations.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum turnover of €350,000 may limit participation from smaller firms.
• The tender does not specify any past experience requirements, which could lead to a wide range of bidder capabilities.
• The absence of detailed specifications for certifications and personnel may create ambiguity in compliance expectations.
• The tight timeline for submission and evaluation may pressure bidders to rush their proposals.

10. SME fit assessment

A small Irish business considering this tender should assess the following:

• Who can credibly bid: Firms with experience in supplying analytical equipment, particularly those with the necessary insurance and financial capacity.
• Consortium or sub-contracting: Not specified for this tender, but potential bidders should clarify this during the submission process.
• Indicative bid-prep effort: Bidders should expect to invest several days in preparing a comprehensive response, including documentation and pricing schedules.
• Pwin signal: The absence of an incumbent supplier may provide an opportunity for new entrants, but the minimum turnover requirement may limit participation.

11. Where to dig deeper

• Source RFT filename: ONHSETU202605_Rev 3.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Appendix 1 — Form of Tender
• Appendix 2 — Declaration of Bona Fide
• Appendix 5 — Pricing Schedule