6 Tonne Twin Axle Wheeled Excavator Towed Tipping Trailer

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Office of Public Works (OPW) seeks tenders for the supply of up to three units of a 6 Tonne Twin Axle Wheeled Excavator Towed Tipping Trailer. The contract is for the provision of these goods.

The specific requirements for the trailer are detailed in Appendix 1: Requirements and Specifications. Key aspects include:

• Capacity: 6 Tonne twin axle, wheeled, excavator towed tipping trailer.
• Quantity: Up to 3 units.
• Delivery: Delivery must be no later than 7 weeks from order.
• Warranty: A minimum of 24 months for both parts and labour is required.
• Load Security: The trailer must have a minimum of six tie-down points rated at 1 tonne each, and a minimum of eight external tie-down points rated at 1 tonne each.
• Pricing: All prices quoted must be all-inclusive (shipping, packaging, delivery, ancillary costs) and exclusive of VAT. Prices must remain valid for 6 months from the tender deadline.
• Compliance: Tenderers must confirm compliance with all applicable environmental, social, and labour laws.

The contract duration is for 2 years, with an estimated expenditure of €60,000 (excluding VAT) over this term, including any potential extensions.

3. Background & buyer context

This procurement is being conducted by the Commissioners of Public Works (OPW), an Irish government agency responsible for public works and property management. The tender is for the supply of specific equipment, a 6 Tonne Twin Axle Wheeled Excavator Towed Tipping Trailer, to meet operational needs. The procurement follows an open procedure under the European Union (Award of Public Authority Contracts) Regulations 2016. The OPW aims to encourage participation by Small and Medium Enterprises (SMEs) in this competition, suggesting that larger enterprises should consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

Tenderers must meet the following criteria to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €12,700,000 for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6,500,000 for any one claim or series of claims arising out of a single occurrence.
• Product Liability: €6,500,000 for any one claim or series of claims arising out of a single occurrence.
• Professional Indemnity: N/A.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must also declare via the eESPD that they satisfy the economic and financial standing requirements, specifically that they are able to pay their debts as they fall due. Supporting documentation, such as a letter from principal auditors, may be required upon request.

5. Award criteria & scoring

The tender will be evaluated based on the award criteria outlined in Part 3.3 of the RFT. While specific scoring weights are not detailed in the provided extract, the evaluation process will assess compliant tenders against these criteria. The contract will not necessarily be awarded to the lowest priced tender. The OPW reserves the right to reject any tender that does not comply with the RFT requirements.

6. Submission requirements

Tenders must be submitted electronically via the eTenders platform (www.etenders.gov.ie). Key submission requirements include:

• eESPD: Completion and submission of the electronic European Single Procurement Document (eESPD).
• Documentation: Submission of all documentation required by the RFT.
• Format: Adherence to the RFT format and responding to elements in the specified order.
• Tenderer's Statement: A scanned, signed copy of the Tenderer's Statement (Appendix 3) on letterhead.
• Pricing Schedule: Completion of the Pricing Schedule (Appendix 2).
• Declarations: Submission of declarations as required, including the Tenderer's Statement and Declaration as to Personal Circumstances (Appendix 4).
• Language: Tenders must be submitted in English.
• File Limits: A file size limit of 250MB per file and a total limit of 2GB for all documentation.
• Submission Method: Tenders must be submitted via the electronic tenderbox; no other submission methods will be accepted.

7. Key dates & process

8. Contract terms that matter

• Term: The Goods Contract will be for a term of 2 years.
• Extensions: The Contracting Authority reserves the right to extend the term for periods up to an unspecified maximum.
• Payment: Payments will be made in accordance with the Goods Contract (Appendix 5).
• Pricing Adjustments: Prices may be adjusted annually based on the Consumer Price Index.
• Termination: The contract may be terminated with 14 days' notice in certain circumstances, and for remediable breaches within 30 days of written request.
• Sub-contracting: Tenderers must designate a single Prime Contractor responsible for the contract, even if tasks are performed by subcontractors. Subcontractors may need to submit their own eESPD.
• Insurance: The successful tenderer must maintain specific insurance levels throughout the contract term.

9. Risks, red flags & unusuals

• Estimated Value vs. Contract Length: The estimated value of €60,000 over a 2-year term suggests a low volume of orders or a focus on specific, infrequent needs rather than continuous supply. This could impact a supplier's ability to maintain consistent operational capacity or profitability.
• Limited Specification Detail: While Appendix 1 contains specifications, the extract does not detail them. Tenderers must carefully review Appendix 1 for critical technical requirements that might limit the supplier pool.
• No Minimum Turnover: The absence of a specified minimum turnover requirement could indicate a desire to encourage SME participation, but also means that financial stability will be assessed solely through the auditor's letter, requiring robust financial management from bidders.
• Delivery Lead Time: A strict delivery requirement of "no later than 7 weeks from order" needs to be factored into production and logistics planning.

10. SME fit assessment

This tender is structured to be accessible to SMEs. The estimated value of €60,000 over two years is modest, suggesting that a single supplier might not need extensive infrastructure or a large workforce to fulfil potential orders. The absence of specific turnover or past experience requirements further supports SME accessibility.

• Credible Bidders: Small to medium-sized manufacturers or suppliers specialising in agricultural or construction trailers, with the capacity to produce or source 6-tonne twin-axle tipping trailers meeting the specified technical requirements and warranty terms.
• Consortium/Sub-contracting: Allowed. SMEs are encouraged to form relationships with other SMEs or larger enterprises. A Prime Contractor will be designated, irrespective of subcontracting.
• Indicative Bid-Prep Effort: Moderate. While the technical specifications need careful review, the primary submission documents (eESPD, Tenderer's Statement, Pricing Schedule) are standard. The main effort will be in understanding and meeting the trailer specifications and ensuring insurance requirements are met. Estimated 3-5 days for a well-prepared SME.
• Pwin Signal: Low. The open procedure and encouragement of SME participation suggest a competitive process. There is no indication of an incumbent supplier or a framework agreement. The modest value and straightforward nature of the goods suggest a market with multiple potential suppliers.

11. Where to dig deeper

• Source RFT Filename: RFT_6Tonne_Wheeled_excavator_trailer_final.pdf
• eTenders CFT ID: Not specified in the provided text.
• Contact: All queries must be directed via the messaging facility on www.etenders.gov.ie.
• Key Attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement
• Appendix 5: Goods Contract