Building (Mechanical and Electrical) Consultancy Services for Emergency Works Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks Mechanical and Electrical (M&E) consultancy services for an emergency works project at Confey College, Leixlip, Co. Kildare. The project's estimated value, including works, fees, and VAT, is €191,000.00. The consultancy services will focus on the replacement of existing gas systems, encompassing the entire pipework, gas cocks, and supplies to fume cupboards within the science laboratories.

The scope of service is detailed within the tender documents and aligns with the Design Team Procedures for Small Works (TGD007, 7th Edition, October 2021). The appointed consultant will be responsible for:

• Design Team Leadership: Acting as the Design Team Leader and financial controller for the project.
• Client Liaison: Maintaining regular and ongoing communication with the Client (Kildare and Wicklow Education and Training Board) from project commencement.
• Programme Development: Preparing a detailed project programme from conception to completion, to be discussed and agreed with the School Authorities.
• Design Development: Presenting sketch and conceptual designs in accordance with Department of Education Technical Guidance Documents for School Authorities' approval.
• Tender Documentation Preparation: Creating tender documentation based on completed design, including all structural and building services design. Transferring design responsibility to tendering contractors for structural elements or building services is not acceptable.
• Preliminary Health and Safety Plan: Preparing a Preliminary Health and Safety Plan in consultation with the School Authorities, to be included in the tender documents.
• Building Control Regulations Compliance: Acting as Design Certifier and Assigned Certifier under the Building Control (Amendment) Regulations (BC(A)R), and preparing the Inspection Plan required by BC(A)R.
• Tender Stage Management: Confirming project scope and cost alignment with approved stages before seeking tenders, or justifying any proposed adjustments with written approval from the Department of Education.
• Tender Opening: Attending the opening of tenders for the works at the school in the presence of representatives of the School Authorities.
• Construction Stage Management: Confirming project scope and cost alignment before construction commences, or justifying any proposed adjustments with written approval from the Department of Education.
• Site Meetings: Conducting site meetings every two weeks for the duration of the project.
• As-Built Documentation: Providing a full set of as-built construction drawings (electronic and hard copy) as part of the Safety File upon completion.
• Operation and Maintenance Manuals: Providing detailed operation and maintenance manuals as part of the Safety File and explaining them.
• Final Account: Completing and submitting the final account to the School Authority within two months of Substantial Completion of the works.

The consultant is also required to "buy-in" all relevant other consultancy disciplines, including Quantity Surveying Services, and confirm the names of these service providers are qualified professionals.

3. Background & buyer context

This procurement is initiated by the Kildare and Wicklow Education and Training Board (KWETB) to address an emergency situation at Confey College, Leixlip, Co. Kildare. The need for the works arose recently due to the deterioration of the existing gas system, which is over 30 years old and no longer fit for purpose. A recent health and safety inspection highlighted the system's condition. The existing gas supply, taken from external gas bottles, involved significant manual handling by school caretakers. The current pipework system, installed in the mid-1980s and designed for LPG gas, is isolated from the supply and requires complete replacement, including pipework, valves, gas cocks, and pressure proving systems. The project aligns with the Department of Education's Emergency Works Scheme, aiming to correct immediate risks to health and safety and prevent the school, or part thereof, from closing.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum €0.75m, with an excess not exceeding 1.5%.
• Public Liability Insurance: Minimum €6.5m.
• Employer's Liability Insurance: Minimum €13.0m (unless acting as a Sole Trader).
• Certifications: Not specified for this tender.
• Past experience: 3 examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• Personnel: The work will be carried out by a nominated, fully qualified member of staff in the relevant discipline. For the role of PSDP (Project Supervisor Design Process), the nominated person must be fully qualified and experienced in fulfilling this role on previous construction projects.
• Geographic / facility constraints: Not specified for this tender.

Additionally, for the PSDP role, bidders may be required to provide evidence of externally accredited H&S training, a copy of their current general health and safety policy, an outline of the firm’s management organisational structure regarding H&S, copies of standard forms used for risk assessments, arrangements for continuing professional development, and details of procedures for disseminating H&S information.

5. Award criteria & scoring

Tenders will be assessed in accordance with the Guidance on Procuring Consultants for Small Works, 4th Edition October 2021. The award criteria are as follows:

Criterion Weight (%) Sub-criteria