Supply and Install IP CCTV system and wireless transmission system in Carrickmacross Town Centre

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply and installation of an IP CCTV system and a wireless transmission system for Carrickmacross Town Centre. The contract duration is 5 years, commencing in October 2026.

The scope of work includes:

• System Installation:
• Installation of 18 IP cameras, comprising Multi-Sensor, Bullet, and Dome types.
• Cameras are to be installed at 15 distinct locations throughout Carrickmacross Town Centre.
• Installation of associated equipment including switches, power supplies, and UPS.
• Installation of a wireless transmission system to relay feeds.
• Installation of a CCTV server and a 24” monitor.
• Installation of a laptop for system management.
• Installation of a server cabinet.
• Cabling and weatherproof interface boxes as required.
• System Components:
• 1 x CCTV Server
• 18 x IP Cameras (Multi-Sensor, Bullet, Dome types)
• 1 x 24” Monitor
• 1 x Laptop
• Switches, Power Supplies, UPS
• Cabling
• Wireless Transmission System (excluding equipment on Garda mast)
• Service and Maintenance:
• A 5-year Service and Maintenance Agreement is required.
• This includes cleaning, fault repair, and maintenance of all parts and components of the CCTV system.
• The system is to be maintained to IS-EN-50132-Part 7 Standard.
• Two scheduled service visits per year are required, during April and October.
• The first service visit is scheduled for October 2026.
• A service report must be completed and provided after each visit, to be stored in a Service Folder.
• Emergency call-outs are required within 24 hours of notification.
• Maintenance reports are required for emergency call-outs.
• Data Management:
• CCTV footage is to be retained for a maximum of 28 days, after which it will be automatically overwritten.
• The system must confirm a minimum of 30 days storage capacity.
• The contractor must comply with Data Protection Acts and ensure the safe custody of data.
• Contractor representatives accessing data must be Garda vetted.
• A Data Processing Agreement is mandatory.
• Exclusions:
• Damage to system equipment through human error or negligence.
• Vandalism to the system.
• Replacement of parts outside of the agreed warranty period.
• Damage to equipment installed on the Garda mast.
• Warranty:
• All equipment installed is guaranteed under warranty for 36 months from the date of commissioning.

3. Background & buyer context

Monaghan County Council is procuring this IP CCTV system and wireless transmission system for Carrickmacross Town Centre. The procurement is being conducted under an open procedure, indicating a desire to attract a broad range of suppliers. The contract is for a 5-year term, commencing in October 2026, with a requirement for two scheduled service visits annually. The tender documents incorporate by reference the Request for Tenders (RFT), any clarifications issued via eTenders, and the contractor's submission, including any clarifications. The contract is structured to ensure the provision of services in accordance with the specification, client directions, and applicable laws.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be eligible for evaluation:

• Turnover requirement: Tenderers must demonstrate that their turnover exceeded €250,000.00 during one of the last three years, or pro-rata if more recently established.
• Insurance: Confirmation of the following insurances being in place is required:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Cyber Liability Insurance: €2 million
• Certifications: The CCTV system is to be maintained to the IS-EN-50132-Part 7 Standard. Bidders should provide information on measures in place to ensure the delivery of a quality service, for example, by way of an externally certified system.
• Past experience: Not specified for this tender.
• Personnel: Tenderers must demonstrate access to at least the minimum numbers of skilled personnel stated. Key personnel assigned to the services must be available for the Term of the Agreement and be replaced with equivalent experience if unable to continue.
• Geographic / facility constraints: Not specified for this tender.
• Company Existence: The firm must have been in existence for at least 6 months.
• Health & Safety and Environmental Compliance: Tenderers must demonstrate compliance with all relevant Health & Safety legislation and Environmental legislation and guidelines.

5. Award criteria & scoring

The award of the contract will be based on the Most Economically Advantageous Tender (MEAT). The scoring will be determined by a combination of price and quality.

Criterion