Single Party Framework Agreement for Plumbing Materials

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1. At a glance

2. Scope of Work

Beaumont Hospital intends to establish a single-party framework agreement for the supply of plumbing materials. The scope encompasses the provision of a range of plumbing materials required for the maintenance and repair of the hospital's fabric. The successful framework member will also be required to source and deliver, sometimes urgently, an ad-hoc range of additional related products, even if these are not normally stocked by the tenderer.

The detailed specification of products is contained within Appendix 2 – Pricing Schedule. This list is not exhaustive; the Contracting Authority reserves the right to procure any additional related products within the advertised scope (plumbing materials and miscellaneous plumbing products for repair and maintenance) from the successful member.

Key activities and requirements include:

• Product Supply: Providing a range of plumbing materials as specified, with the possibility of procuring additional related items.
• Quality Assurance: All products must be of good quality, comply with legislative provisions, meet the Contracting Authority's requirements, and be suitable for their intended purpose. Product samples may be requested for trials, free of charge, within an acceptable timeframe. Failure to provide a requested sample may lead to elimination.
• Response Times: Prompt response is mandatory. For urgent requirements, delivery must be within the next working day from receipt of the call. For routine requirements, delivery is generally within two working days.
• Delivery: All products must be delivered to the location specified by the Contracting Authority. This includes unloading and stacking as directed. No delivery charges are payable.
• Warranty: A minimum twelve-month guarantee against faulty materials or workmanship is required for all supplied products from the date of delivery.
• Account Management: A named Contract Manager must be nominated. Adherence to a Service Level Agreement (SLA) is required, covering prompt handling of complaints, timely availability of stock, and accurate invoicing.
• Measurement Compliance: Tenderers must adhere strictly to the measurement units (metric or imperial) specified in Appendix 2 – Pricing Schedule. Non-compliance will result in automatic elimination.
• Alternative Options: The Contracting Authority may, under Regulation 72 of the EU (Award of Public Authority Contracts) Regulations 2016, require the successful tenderer to propose alternative options for certain products at tendered prices, if a small number of specified products are deemed unacceptable.

3. Background & buyer context

Beaumont Hospital is procuring this framework agreement to ensure the efficient and cost-effective supply of plumbing materials for its maintenance and repair operations. The hospital is a major acute medical facility with established links to academic institutions like Dublin City University for nurse training and research. The framework agreement approach is intended to leverage efficiencies and maximise cost savings over a potential four-year period. The procurement is conducted under an open procedure, allowing any interested economic operator to tender.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: A minimum average annual turnover of €300,000 in any one of the three previous financial years.
• Insurance:
• Employer’s Liability Insurance: €13m
• Public Liability Insurance: €6.5m
• Product Liability Insurance: €6.5m
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must also declare that they are not subject to any grounds for exclusion as detailed in Section 4 of the Invitation to Tender document, using the European Single Procurement Document (ESPD).

5. Award criteria & scoring

The framework agreement will be awarded to the tenderer submitting the most economically advantageous tender (MEAT). The award criteria and weightings are as follows:

Criterion Weight (%) Sub-criteria