Provision of Professional Photography Services for University of Limerick Conferring Ceremonies

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The University of Limerick (UL), through the Education Procurement Service (EPS), seeks professional photography services for its annual conferring ceremonies. The contract requires a high-quality service from experienced and qualified individuals or companies. The provider must demonstrate a strong customer-focused ethos and the ability to deliver and manage services to the highest standard.

The services will be provided on an "as needed" basis, primarily for graduates and their families attending conferring ceremonies. These ceremonies are held annually across three distinct periods:

• Summer: Occur over 2 days in June.
• Autumn: Occur over 5 days in August.
• Winter: Occur over an unspecified duration in January.

The provider will be expected to attend on campus each day during these conferring sessions. Attendance figures for graduates are estimated to be between 85% and 90% of the number expected to graduate.

Key activities and requirements include:

• Graduation Photography: Providing professional photography services for graduates and their families following their conferring ceremonies.
• Service Delivery: Ensuring services are delivered and managed to the highest standard, with a strong customer-focused ethos.
• Ceremony Coverage: Attending and providing services during Summer (June), Autumn (August), and Winter (January) conferring sessions.
• Package Provision: Offering a minimum of two distinct photograph packages to graduands.
• "As Needed" Basis: Delivering services based on actual demand during the specified ceremony periods.

The contract is estimated to be worth €165,000.00 (excluding VAT) over its term, including potential extensions.

3. Background & buyer context

The University of Limerick (UL), procuring through the Education Procurement Service (EPS), is seeking to establish a contract for professional photography services for its conferring ceremonies. This procurement is driven by the university's need for consistent, high-quality photographic coverage of these significant academic events. The services are required to capture graduations for students and their families. The contract is structured under an open procedure, aligning with EU procurement regulations. The estimated value of the contract suggests a need for a service provider capable of handling a substantial volume of work over the contract duration. The university aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

• Turnover requirement: Candidates must demonstrate trading levels for the previous three years from an auditor/accountant. In the absence of audited accounts (where annual turnover is less than €12 Million), a statement of accounts from the company's accountants will suffice. A specific minimum annual turnover figure is not stated, but the requirement for a statement of turnover for the previous three years implies a need for established trading history.
• Insurance: The successful Tenderer must hold the following insurances for the term of the Services Contract:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Professional Indemnity: €1,000,000
• Certifications: Not specified for this tender.
• Past experience: Proven ability to provide service for a minimum of:
• Three (3) conferring ceremonies in Summer (June).
• Ten (10) conferring ceremonies in Autumn (August).
• Five (5) conferring ceremonies in Winter (January).
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement to attend on campus at the University of Limerick.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria