Provision of Quantity Surveying Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Shannon Foynes Port Company (SFPC) seeks to establish a framework agreement for the provision of Quantity Surveying (QS) services to support its current and capital expenditure programmes. The work encompasses projects ranging from small works to those valued at approximately €20 million. The contractor will be responsible for a variety of activities, including but not limited to:

• Budget Preparation: Develop budgets based on preliminary design concepts.
• Cost Checking: Conduct detailed design cost checks to identify potential increases and propose options for maintaining budgetary control.
• Contractual Advice: Provide guidance on contractual arrangements.
• Pricing Document Preparation: Create full Pricing Documents/Bills of Quantities based on detailed design drawings and specifications.
• Tender Examination: Analyze tenders and make recommendations, including conducting a Most Economically Advantageous Tender (MEAT) analysis.
• Tender Reports: Assist in developing tender reports as required.
• Contract Documentation: Advise on completing contract forms and related documents.
• Funding Administration: Handle all paperwork associated with funding requirements, including collateral warranties.
• On-Site Monitoring: Maintain an active presence on-site, participating in monthly site meetings with contractors.
• Payment Recommendations: Evaluate contractor progress applications and recommend payments.
• Variation Valuation: Assess and value variations, including credits and extras.
• Final Account Negotiation: Negotiate and prepare the final account and cost report for approval.
• Market Value Assessment: Evaluate single bid applications against market value rates.

The contractor may also be required to provide additional QS services as requested by SFPC throughout the duration of the framework agreement.

3. Background & buyer context

The procurement of Quantity Surveying services is aligned with SFPC's strategic vision outlined in the Shannon Foynes Vision 2041 Strategy. This strategy aims to position the port as a key economic driver by enhancing its asset base to accommodate both offshore and onshore investments. The framework agreement is intended to support SFPC's current and capital expenditure programmes, which include projects of varying scales, thereby facilitating efficient operations within the Shannon Estuary, a vital transport hub in Ireland.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Minimum average annual turnover of €400,000 for each of the last three financial years.
• Insurance:
• Public Liability: €6.5 million
• Employers Liability: €13 million
• Professional Indemnity: Up to €3 million per claim or €3.5 million for annual aggregate cover
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 comparable projects valued at over €2 million in the civil and/or marine industry within the last 5 years.
• Personnel: Lead Quantity Surveyor must have at least 10 years of experience in the Civil/Construction industry, with the last 5 years in a management position.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, with a price/quality split of 60% for price and 40% for quality.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the specified template, with a page limit of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing Schedule: Completed using the provided template.
• Case Studies: At least 2 case studies of projects valued between €2 million and €20 million.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: Not specified for this tender.
• Submission Portal: Tenders must be submitted via the eTenders portal by the deadline.

7. Key dates & process

8. Contract terms that matter

The framework agreement will have an initial term of four years, with the option to extend for an additional two years, subject to satisfactory performance and budgetary constraints. Key terms include:

• Payment Terms: Payments will be made via Electronic Funds Transfer, subject to Irish Professional Services Withholding Tax.
• SLA/KPI: Not specified for this tender.
• Liquidated Damages: Not specified for this tender.
• Termination Clauses: The framework agreement may be terminated under specific conditions outlined in the terms and conditions.
• IP Ownership: The Contracting Entity will retain copyright ownership of materials developed under the contract.
• Sub-contracting Rules: Bidders may sub-contract parts of the service but must indicate proposed sub-consultants in their response.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• The turnover requirement of €400,000 may limit participation from smaller firms.
• The framework agreement does not guarantee a specific volume of work, which may affect financial planning for bidders.
• The requirement for a Lead Quantity Surveyor with 10 years of experience may restrict opportunities for newer firms or those with less experienced personnel.
• The absence of specified SLAs/KPIs may lead to ambiguity in performance expectations.

10. SME fit assessment

This tender is open to SMEs that can demonstrate:

• A minimum average annual turnover of €400,000 over the last three years.
• Relevant experience in civil and/or marine projects valued over €2 million.
• The capacity to provide comprehensive QS services as outlined in the scope of work.

Consortium bidding is permitted, allowing smaller firms to collaborate. Preparation for the bid may require approximately 10-15 days of effort, depending on the firm's existing documentation and experience. The incumbent's strength and the absence of named past winners suggest a competitive environment, but the framework's structure may favor established firms.

11. Where to dig deeper

• RFT filename: 2026009- RFT for FA for Provision of QS Services.docx
• eTenders CFT ID: 8030973
• Contact email: Not specified; queries to be submitted via eTenders portal.
• Important attachments: Appendix A — Form of Tender, Appendix B — Resource Allocation Schedule, Appendix C — Declaration Re: Framework Agreement Terms and Conditions.