Technical Advisor Team Appointment For: Design and Build project to provide 19No. Residential Units and associated external works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the appointment of a Technical Advisor Team for a design and build project aimed at delivering 19 residential units along with associated external works. The project is located in Rathbaun, Shinrone, Co Offaly, and is expected to span approximately 162 weeks from the initial appointment.

The contractor will be responsible for the following activities:

• Design Services: Development of architectural and engineering designs for the residential units.
• Procurement Documentation: Preparation of necessary documentation for the procurement of construction services.
• Supervision and Monitoring: Oversight of construction activities to ensure compliance with design specifications and quality standards.
• Technical Advisory Services: Providing expert advice throughout the project lifecycle, including risk management and compliance with local regulations.
• Project Management: Coordination of various stakeholders involved in the project, ensuring timely delivery and adherence to budget constraints.

The project will require the contractor to engage in regular site visits and meetings with the client and other stakeholders to monitor progress and address any issues that may arise.

3. Background & buyer context

This procurement is initiated by Offaly County Council as part of its ongoing efforts to address housing shortages in the region. The project aligns with national housing policies aimed at increasing the availability of affordable residential units. The council has a history of engaging in similar projects, and this particular initiative is part of a broader strategy to enhance community living standards. The incumbent contractor is not specified in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €660,000 for the last three years.
• Insurance:
• Public Liability: €2,600,000
• Employers’ Liability: €13,000,000
• Professional Indemnity: €1,500,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed within the last 5 years.
• Personnel: Key personnel must have at least 5 years of relevant experience in similar projects.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: Maximum of 2 A4 pages per team member.
• Pricing schedule: Must use the specified template.
• Case studies: At least 3 case studies of similar projects, with values ranging from €100,000 to €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: All submissions must be made through eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is approximately 162 weeks, with potential extensions subject to mutual agreement.
• Payment terms: Payments will be made upon completion of specified milestones.
• Key SLAs/KPIs: Performance indicators will be established to monitor project progress and quality.
• Liquidated damages: Not specified, but penalties may apply for delays.
• Termination clauses: The client retains the right to terminate the contract with appropriate notice.
• IP ownership: Intellectual property rights for all project-related documents will remain with the contractor, with a license granted to the client.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the client.

9. Risks, red flags & unusuals

Potential concerns for bidders include:

• The turnover requirement closely aligns with the contract value, which may limit competition.
• The absence of specified certifications could lead to ambiguity in compliance expectations.
• The lack of a mandatory site visit may hinder bidders' ability to assess project complexities accurately.
• The project timeline of 162 weeks may be ambitious, with significant penalties for delays not explicitly outlined.

10. SME fit assessment

A small Irish business with relevant experience in residential construction and project management can credibly bid for this tender. The ideal bidder should possess:

• A proven track record in delivering similar projects, ideally with a focus on residential units.
• The necessary insurance coverage as specified.
• The capacity to manage a project of this scale, potentially through subcontracting if needed.
• Estimated bid preparation effort is approximately 10-15 days, considering the documentation and proposal requirements.

The presence of a competitive incumbent or previous winners may influence the likelihood of success.

11. Where to dig deeper

• Source RFT filename: Not specified
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix B1: List of Previous Projects/Certificate of Satisfactory Execution
• Appendix B3: Certificate of Satisfactory Delivery of Services