SI-2617 Meeting portal software for Sport Ireland Board and Subcommittee Meetings to the Irish Public Sector

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sport Ireland ran this procurement for “SI-2617 Meeting portal software for Sport Ireland Board and Subcommittee Meetings to the Irish Public Sector” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• the proposed Services Contracts may amount to some €82,000 (excl
• Please note the maximum budget for this service is €82,000 (ex VAT) including all permissible
• 3. User Experience, Support & Accessibility
• [SI-2617 services-request-for-tender-Board Portal RFT.pdf] ServicesRFT160125
• tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as
• described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise: Sport Ireland is seeking to award a contract for the
• provision of services for the implementation of, and handover (if required) for, an off the
• shelf Board Portal to support the efficient operation and delivery of the Board and
• [SI-2617 services-request-for-tender-Board Portal RFT.pdf] 13
• Sport Ireland requires the platform to be fully developed and ready for use by the Board Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• existing contract, Sport Ireland is now seeking a new software application to electronically
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 Insurance Type Level re; quired if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 € Public Lia
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 Insurance Type Level re
• quired if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 € Public Lia
• 00 € Professional Indemnity €1,500,000.00 € Cyber Insu
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• aims arising out of a single occurrence, per insurance year Product Liability n/a Professional Indemnity €1,500,000 for any one claim or series of claims arising out of a single occurrence, per insurance year (for each and every claim excluding defence costs)t] Cyber Insurance €1,000,000 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Title: SI-2617 Meeting portal software for Sport Ireland Board and Subcommittee Meetings to the Irish Public Sector
• N Appendix 1 Section 3 User Experience and Off Boarding 380
• [SI-2617 services-request-for-tender-Board Portal RFT.pdf] ServicesRFT160125
• Meeting portal software for Sport Ireland Board and
• Declaration as to Personal Circumstances of Tenderer
• described in Appendix 1 to this RFT (the “Services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 limit for any one claim or series of claims arising out of a single occurrence, per insurance year Public Liability €6,500,000 limit for any one claim or series of cl
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• up to 12 months with a maximum of 1 such extension or e
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• that may result from this Competition (the “Services Contract”) will be issued for a term of
• The Contracting Authority reserves the right to extend the Term for a period or periods of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: SI-2617 services-request-for-tender-Board Portal RFT.pdf,

[SI-2617 services-request-for-tender-Board Portal RFT.pdf, Appendix 1 Section 3 User Experience and Off Boarding 380.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT.pdf] ServicesRFT160125, Appendix 1:, Appendix 2:.