Request for tender for the supply of VEX Robotics Equipment to support the delivery of STEM Education throughout the Midlands Region

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Offaly County Council_448 ran this procurement for “Request for tender for the supply of VEX Robotics Equipment to support the delivery of STEM Education throughout the Midlands Region, on behalf of Offaly, Westmeath, Longford and Laois County Councils” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for tender for the supply of VEX Robotics Equipment to support the delivery of STEM Education throughout the Midlands Region, on behalf of Offaly, Westmeath, Longford and Laois County Councils
• VEX Robotics Equipment to support the delivery of
• from economic operators (“Tenderers”) for the supply of the goods as described in
• the proposed VEX Robotics Equipment to support the delivery of STEM Education
• the successful implementation of any Goods Contract that may result from this Competition
• services to the Union’s public procurement and concession markets and procedures
• supporting negotiations on access of Union economic operators, goods and services to the
• follow the necessary steps on the eTenders platform to ensure that their tender has been
• the supply of samples for purposes of tendering and their return after evaluation or
• Contract arising out of this Competition, the successful Tenderer shall be required to supply its Tax
• status by the Contracting Authority. By supplying these numbers the successful Tenderer
• Agreement or Services Contract entered into by a Tenderer. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability [Click here to ente
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability [Click here to ente

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• Declaration as to Personal Circumstances of Tenderer
• Appendix 1 to this RFT (the “Goods”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request for tender for the supply of VEX Robotics Equipment to support the delivery of STEM Education throughout the Midlands Region, on behalf of Offaly, Westmeath, Longford and Laois County Councils
• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Product Liability [Click here to ente
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• etition (the “Goods Contract”) will be issued for a term of 36 Months (“the Term”)
• up to 12 months with a maximum of 2 such extension or e
• remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Vex 2026.pdf, RFT Vex 2026.pdf] GoodsRFT160125, Appendix 1:.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2:, Schedule, Appendix 3:.