Design, Manufacture and Supply of Branded Promotional Golf Balls

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1. At a glance

2. Scope of Work

This tender seeks proposals for the design, manufacture, and supply of ten promotional golf balls, each approximately 1.2 metres in diameter. The contract is for design and supply only; installation will be handled by others. The project is linked to Limerick City and County Council's preparations and promotional activities for the Ryder Cup 2027.

The contractor will be responsible for:

• Design and Manufacture: Creating promotional golf balls approximately 1.2 metres in diameter. These will be constructed from fibreglass, designed for durability, lightweight structure, and suitability for long-term outdoor use in the Irish climate. Materials must be resistant to UV degradation, corrosion, moisture ingress, wind loading, accidental impact, and vandalism.
• Branding: Incorporating four approved logos, supplied by Limerick City and County Council, onto each golf ball. Logo positioning requires Council approval.
• Design Submission: Providing a 3D rendered model, plan drawing, four elevation drawings, details of logo sizing and positioning, and material specifications with proposed finishes for final product approval.
• Fixings and Anchoring: Specifying and supplying all necessary holding down fixings, anchoring systems, bolts, anchors, fixing brackets, and associated hardware to secure the golf balls.
• Transport and Storage: Supplying purpose-designed protective transport and storage cases for each golf ball, suitable for transportation, handling, storage, and future relocation.
• Delivery: Transporting and delivering the ten golf balls, transport cases, holding down fixings, and associated documentation to Council-nominated locations within specific Municipal Districts. Quantities per district are: Metropolitan District of Limerick (4), Municipal District of Adare - Rathkeale (3), Municipal District of Newcastle West (2), and Municipal District of Cappamore - Kilmallock (1).
• Documentation: Providing maintenance recommendations, product warranties, product specifications, and manufacturer's documentation.
• Warranty: Offering a minimum twelve (12) month warranty from the date of delivery, covering defects in materials, workmanship, finishes, logos, coatings, fixings, and associated components.

The entire design, manufacture, and delivery process must be completed within six (6) months of the contract award date.

3. Background & buyer context

Limerick City and County Council is procuring the design, manufacture, and supply of ten large-scale promotional golf balls. This initiative is part of the Council's preparations and promotional activities for the Ryder Cup 2027. The procurement aligns with strategic objectives to enhance local engagement and visibility for major international sporting events hosted within the region. The contract is for design and supply only, with installation to be managed separately.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements prior to contract award:

• Turnover requirement: Not specified for this tender.
• Insurance: Professional Indemnity Insurance with a minimum cover of €6,500,000 each and every claim, valid from the start to completion of the services.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must provide evidence of delivering similar products within the previous five (5) years. This evidence must include details of the product, client name, project description, scope of services provided (design, manufacture, delivery), product value, and completion date. Two examples are requested.
• Personnel: A nominated Contract Manager must be appointed. This individual requires relevant experience, and their details (name, job title, contact information, years of relevant experience) must be submitted.
• Geographic / facility constraints: Not specified for this tender.

Evidence of insurance compliance will be verified within 7 days of a written request from Limerick City and County Council, prior to contract award. Tax compliance will also be verified at this stage.

5. Award criteria & scoring

The contract will be awarded on the basis of the Most Economically Advantageous Tender (MEAT).

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