Provision of Outsourced Breast Imaging Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|--------------------------------------------------------|-------------------------|-----------------|----------|----------------|------|----------|------------------|-------------------------------|------------------| St James's Hospital Provision of Outsourced Breast Imaging Services 85141000-9 €1,000,000 not stated Open not stated Dublin 36 months with an option to extend for 2 x 12 months 2026-07-17T12:00:00+00:00 not stated

2. Scope of Work

The contract involves the provision of outsourced breast imaging services to St. James’s Hospital (SJH). The contractor is expected to deliver comprehensive imaging services that support the Diagnostic Imaging Directorate. This includes the following activities:

• Imaging Services: Provision of mammography and ultrasound services, ensuring compliance with clinical guidelines.
• Reporting: Timely reporting turnaround time between scan and report is set at 1-5 days.
• Quality Assurance: Regular quality assurance checks and adherence to clinical protocols.
• KPI Reporting: The contractor must produce quarterly KPI reports, covering performance metrics and service delivery.
• Facility Requirements: The imaging facility must be located within 20 km of SJH, as measured on Google Maps.
• Staffing: The contractor must employ qualified radiologists and technicians, ensuring they meet the necessary professional indemnity and malpractice insurance requirements.
• Patient Management: The contractor is responsible for managing patient appointments, follow-ups, and ensuring patient confidentiality in line with GDPR regulations.

The contract duration is 36 months, with an option to extend for two additional periods of 12 months each, subject to annual performance review.

3. Background & buyer context

The procurement of outsourced breast imaging services is driven by the need to enhance diagnostic capabilities at St. James’s Hospital, which is designated as a Model 4 hospital providing major surgery and advanced medical services. This initiative aligns with the hospital's strategic objectives to improve patient care and streamline diagnostic processes. The decision to outsource these services is part of a broader effort to manage increasing patient volumes and ensure timely access to imaging services. The incumbent provider is not specified in the tender documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity: €6,500,000 (€6.5 million) any one occurrence.
• Public Liability: €6,500,000 (€6.5 million) any one occurrence.
• Employers Liability: €13,000,000 (€13 million) any one occurrence.
• Cyber/Data Protection Insurance: €1,000,000 (€1 million).
• Medical Malpractice Insurance for Consultant Radiologists: €10,000,000 (€10 million).
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Facilities must be within 20 km of SJH.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the balance of price and quality. Minimum scoring thresholds are not specified.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, with a maximum of 20 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the pricing schedule using the specified template.
• Case studies: Provide 3 case studies demonstrating relevant experience, with project values ranging from €100,000 to €1,000,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via eTenders, adhering to any specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial period of 36 months, with an option to extend for two additional 12-month periods, subject to performance review.
• Payment terms: Payments will be made in euro (€) and are exclusive of VAT, covering all costs incurred by the provider.
• Key SLAs/KPIs: The contractor must adhere to specified turnaround times for reporting and produce quarterly KPI reports.
• Termination clauses: The contract may be terminated for breach of terms or failure to meet performance standards.
• IP ownership: All intellectual property rights related to the service will remain with SJH.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Geographic constraint: The requirement for facilities to be within 20 km of SJH may limit the pool of eligible bidders.
• Insurance requirements: The high levels of professional indemnity and malpractice insurance may exclude smaller firms or those without established insurance relationships.
• Performance review: The option to extend the contract is contingent on annual performance reviews, which may introduce uncertainty for bidders regarding long-term engagement.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) considering this tender should note:

• Credible bidders: Firms with experience in medical imaging services, particularly those with the necessary insurance and professional qualifications, can credibly bid.
• Consortium or sub-contracting: Not specified, but potential bidders should clarify if collaboration is permitted.
• Indicative bid-prep effort: Estimated at 10-15 days to prepare a competitive submission.
• Pwin signal: The presence of stringent insurance requirements and geographic constraints may favor established firms, potentially reducing the likelihood of success for smaller or newer entrants.

11. Where to dig deeper

• Source RFT filename: 005 SJH Terms and conditions.docx
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Schedule 1 — Service Specification
• Schedule 2 — Payment Terms
• Schedule 3 — Reporting Requirements