Ground Works for Glamping Site

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks ground works for a glamping site. The estimated value of the main works contract is approximately €100,000, excluding VAT. The contract is for the construction and completion of these ground works.

The scope of work includes:

• Site Preparation: Securing the site, keeping it in good order, and free from unnecessary obstructions. Protecting persons on the site and nearby areas from hazards and interference resulting from the works.
• Construction: Constructing the works according to good practice, using goods and materials of good quality.
• Setting Out: Setting out the works by reference to specified points, lines, and levels, with verification of their accuracy.
• Quality Control: Ensuring goods and materials selected or designed by the contractor are suitable for their intended purpose and providing necessary certification.
• Safety and Stability: Responsibility for the safety and stability of the works and all operations on site, including temporary works.
• Compliance: Complying with the contract, written instructions from the Employer's Representative, and the law.
• Access and Inspection: Providing access to the site and other places where works are being constructed or materials are being produced, stored, extracted, or prepared, for inspection, testing, and observation by the Employer, Employer's Representative, and Assigned Certifier. Informing the Employer's Representative and Assigned Certifier before any part of the works is covered or materials are packed or made difficult to inspect.
• Nuisance Prevention: Ensuring the contractor and personnel do not unnecessarily or improperly cause a nuisance or inconvenience to the public, users, owners, or occupiers of land, roads, or footpaths, or interfere with their use.
• Completion: Substantially completing the works within the Time for Completion. Completing any outstanding work promptly after instruction.

The contract is based on the Short Public Works Contract PW-CF6 v1.15, dated 25th November 2025.

3. Background & buyer context

Bilboa Hills Ltd is procuring ground works for a glamping site. The estimated value of the contract is approximately €100,000, excluding VAT. The procurement is being conducted under the Short Public Works Contract PW-CF6 v1.15. No specific policy drivers or programme context are detailed in the provided metadata. The buyer is Bilboa Hills Ltd.

4. Eligibility & selection criteria

Bidders must meet the following minimum standards to be considered:

• Turnover requirement:
• Minimum average annual turnover of €300,000 arising from General Construction/Civil Engineering work.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000 in respect of any one accident. Maximum excess for property only: €10,000.
• Employer's Liability Insurance: Minimum €13,000,000 in respect of any one accident. Maximum excess: €6,500.
• Professional Indemnity Insurance: Not applicable for this tender.
• Certifications:
• Safety Management System: Must be in accordance with ISO 45001:2018 or equivalent. Certified membership of Safe-T-Cert may be deemed equivalent.
• Past experience:
• Evidence of Health and Safety aspects of works previously undertaken by the Applicant over the past 5 years (or 7 years where necessary for competition). Projects must be similar in nature and complexity to the works required. This evidence is to be provided by completing Appendix B1 (List of Previous Projects) and Appendix B2 (Certificate of Satisfactory Execution).
• Personnel:
• Management Staff: Evidence of appropriate educational/professional qualifications and experience, with Health and Safety qualifications, training, and experience relevant to the works.
• Personnel: Evidence of appropriate educational and professional qualifications and experience, with Health and Safety qualifications, training, and experience relevant to the works.
• Geographic / facility constraints:
• Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided extract. However, the selection criteria are stated as pass/fail. The Health and Safety competence criteria are specifically identified as pass/fail only. The overall award will likely follow a standard public procurement model, balancing price and quality, with the specific weighting to be detailed in the full tender documents.

The contract value is approximately €100,000 excluding VAT.

6. Submission requirements

Bidders must submit the following:

• Method statement / response document:
• Completed Health and Safety Supplement 3.4.1.
• Organisational structure and curricula vitae (CVs) of management staff and personnel, detailing relevant qualifications, Health and Safety training, and experience on similar projects.
• Appendix B1: List of Previous Works Projects.
• Appendix B2: Certificate of Satisfactory Execution for previous projects.
• Safety Statement in the format outlined by the Health and Safety Authority, addressing specific requirements and minimum standards for the role of Contractor.
• Declaration regarding competence and adequacy of resources.
• CVs: Included as part of the Health and Safety Supplement 3.4.1, detailing qualifications, training, and experience. Page limits are not specified.
• Pricing schedule: Not explicitly detailed, but implied by the tender process.
• Case studies: Not explicitly detailed, but the requirement for Appendix B1 (List of Previous Works Projects) serves a similar purpose.
• Declarations:
• ESPD (European Single Procurement Document) - Not explicitly mentioned but standard for public tenders.
• Bona Fides - Implied through submission of company details and declarations.
• Tax clearance - Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number for online verification.
• Conflict of Interest - Not explicitly mentioned but standard.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via eTenders. Specific format rules for electronic copies are mentioned: Type: PDF AND/OR WORD DOCS.

7. Key dates & process

8. Contract terms that matter

• Contract Type: Short Public Works Contract PW-CF6 v1.15, dated 25th November 2025.
• Contract Length: Not specified.
• Payment Terms: Not specified, but standard payment clauses within the Short Public Works Contract apply.
• Key SLAs/KPIs: Not specified.
• Liquidated Damages: Apply if the Contractor does not substantially complete the Works within the Time for Completion. The rate is stated in the Schedule.
• Termination: Clauses related to termination are present in the Short Public Works Contract, but specific grounds and procedures are not detailed here.
• IP Ownership: Not specified.
• Sub-contracting: Contractor may engage sub-processors for data processing with prior written notice and employer's opportunity to object. Sub-contracting of works is not explicitly detailed in the provided extract but is generally permitted under public works contracts with appropriate controls.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

• Limited Value: The estimated contract value of €100,000 is relatively low, which may influence the type and scale of firms that find it economically viable to bid.
• Short Public Works Contract: Use of the Short Public Works Contract suggests a streamlined process, but also means specific contractual terms and conditions apply, which bidders must be familiar with.
• Health and Safety Focus: Significant emphasis is placed on Health and Safety competence, with detailed requirements for documentation and evidence. This is a critical pass/fail element.
• Lack of Detail: Key information such as the specific location of the glamping site, the exact nature of the ground works, contract length, and award criteria weighting are not provided in the metadata.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with experience in general construction and civil engineering, particularly those with a strong track record in health and safety compliance.

• Who can credibly bid: Firms with demonstrated experience in ground works, civil engineering, or general construction, capable of meeting the €300,000 average annual turnover requirement and possessing robust health and safety management systems (ISO 45001 or equivalent).
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortia. Sub-contracting for specific elements may be permissible, but the lead contractor remains responsible.
• Indicative bid-prep effort: Significant effort will be required to compile the detailed Health and Safety documentation, including CVs, safety statements, and previous project evidence (Appendices B1 & B2). This could range from 5-10 days for a well-prepared firm.
• Pwin signal: The tender is for a specific project with a defined value. Without information on incumbent suppliers or previous tender winners, it is difficult to assess the Pwin. The use of the Short Public Works Contract suggests a competitive process.

11. Where to dig deeper

• Source RFT filename(s): [Volumn B Tender and Schedule (CWMF doc).zip]
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Not specified.
• Most important attachments:
• [Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx]
• [3.4.1-HS-Works-Contractor_v3.1_25-11-2025 (Supplementary Questionnaire H&S).docx]
• [PW-CF6_v1.15_25-11-2025 (contract doc).pdf]