Single Party FWA for the Supply, Delivery, Installation and Commissioning of High-Accuracy Geospatial Data Acquisition Equipment for Environmental Management for AMTCE Dundalk

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------------------------------- | :-------------------------------------------------------------------------------------------------------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Louth and Meath Education and Training Board 2026 54 Single part FWA for the Supply, Delivery, Installation and Commissioning of High-Accuracy Geospatial Data Acquisition Equipment for Environmental Management for AMTCE Dundalk Not stated €216,000.00 Not stated Open Procedure 1 Dundalk 2 years + 2 years 2026-10-07 11:00 Not stated

2. Scope of Work

This tender seeks a single-party framework agreement for the supply, delivery, installation, and commissioning of high-accuracy geospatial data acquisition equipment. The equipment is intended for environmental management purposes at the Advanced Manufacturing Training Centre of Excellence (AMTCE) in Dundalk. The framework agreement will cover the provision of specific equipment types, each with defined minimum requirements.

The constituent activities and equipment include:

• UAV LiDAR Mapping System: A single unit required to support environmental surveying, precision environmental monitoring, vegetation analysis, terrain modelling, infrastructure inspection, and data acquisition for digital twin applications.
• GNSS Base Station: One unit required to support RTK corrections.
• GNSS Rover with LiDAR Capability: One unit required to support high-accuracy RTK surveying and integration with the mobile LiDAR mapping solution for georeferenced point cloud acquisition.
• SLAM LiDAR Scanner: Two units required that are handheld and/or backpack configurable.

Bidders must provide details demonstrating how their proposed equipment meets or exceeds the minimum requirements specified in Appendix 1 of the tender documents. A minimum of a three-year warranty package is required for each item, covering technical support, software updates (where applicable), maintenance support, and continued access to supplier support services. A nominated Account Manager and a system for managing queries and complaints are also required.

3. Background & buyer context

This procurement is being conducted by the Louth and Meath Education and Training Board (LMETB). The tender falls under the open procedure and aims to establish a single-party framework agreement. The equipment is for the Advanced Manufacturing Training Centre of Excellence (AMTCE) in Dundalk. The estimated value of purchases under the framework is between €150,000 and €216,000 (ex. VAT) over its lifetime. The framework is intended to provide a mechanism for LMETB and other Framework Clients (Education and Training Boards) to procure these specific types of geospatial data acquisition equipment as needs arise.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Confirmation that average annual turnover exceeded €100,000.
• Insurance:
• Employers Liability: €13m
• Public Liability: €6.5m
• Product Liability (goods only): €6.5m
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also comply with all requirements set out in Part 2 of the RFT and confirm that all prices quoted will remain valid for 12 months from the tender deadline. They must also confirm they will have all required insurances in place on the effective date of any services contract.

5. Award criteria & scoring

The award of the framework agreement will be based on the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality. Specific scoring weights and minimum thresholds for qualitative sub-criteria are detailed in the tender documents. Bidders must achieve minimum marks allocated to each qualitative sub-criterion. A "very good" description of a sub-criterion may result in a minimum of 70% of the total marks available for that criterion.

6. Submission requirements

Tenderers must submit the following:

• Tenderer's Statement: Completed and signed on headed notepaper, as per Appendix 3.
• Pricing Schedule: As detailed in Schedule 1 of the Framework Agreement Terms and Conditions. Prices will be fixed for the initial 12 months.
• CVs: Not specified for this tender.
• Case Studies: Not specified for this tender.
• Declarations: Including Bona Fides, Tax Clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Via eTenders.gov.ie. Specific format rules will apply.
• Evidence of Insurances: As detailed in Schedule 3 of the Framework Agreement Terms and Conditions.

7. Key dates & process

8. Contract terms that matter

The framework agreement will have an initial term of Two Years, with an option to extend for a further Two Years, subject to satisfactory performance, business needs, and budgetary constraints. Contracts awarded under the framework may extend beyond the framework's life. Pricing for the initial 12 months will be fixed. After this period, LMETB will request quotes based on market values at the time of order. The Framework Member must nominate a contract manager. The Framework Member must maintain tax clearance status throughout the framework period and any contract duration. Termination clauses allow the Client to terminate with 14 days' notice, or immediately for material breach, failure to perform, corrupt gifts, insolvency, or other specified events. The Framework Member acknowledges the Client's obligations under the Freedom of Information Act 2014. The agreement is governed by Irish law, with disputes resolved via conciliation and then arbitration. The Framework Member indemnifies the Client against breaches of data protection laws.

9. Risks, red flags & unusuals

The framework is for a single party, which may limit competition. The estimated value (€150,000-€216,000) is relatively low for a two-year framework with a potential extension, suggesting call-off volumes might be sporadic or that the primary purpose is to establish a pre-approved supplier for specific, potentially infrequent, needs. The fixed pricing for the first 12 months, followed by a request-for-quote basis, requires careful consideration of market fluctuations. The lack of specified minimum experience or personnel requirements could indicate a focus on the equipment's technical specifications rather than the supplier's track record, or that these are detailed elsewhere.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) that specialise in the supply of advanced geospatial data acquisition equipment. Bidders must demonstrate they can meet the insurance requirements and have a turnover exceeding €100,000. The specific nature of the equipment (UAV LiDAR, GNSS, SLAM) suggests a need for technical expertise in these areas. Consortium bids or subcontracting are not explicitly mentioned as disallowed, but the single-party nature of the framework suggests a preference for a single entity capable of fulfilling the requirements. The bid preparation effort would involve detailing equipment specifications against minimum requirements and preparing pricing. The Pwin signal is neutral, as no incumbent is named, and the open procedure suggests a competitive process.

11. Where to dig deeper

• Source RFT filename: 2026 54 Single part FWA for the Supply, Delivery, Installation and Commissioning of High-Accuracy Geospatial Data Acquisition Equipment for Environmental Management for AMTCE Dundalk
• eTenders CFT ID: 9086230
• Contact email or clarification portal: [email protected]
• Most important attachments:
• Appendix 1: Specification (detailing minimum equipment requirements)
• Appendix 3: Tenderer’s Statement
• Appendix 7: Framework Agreement Terms and Conditions