Provision of AutoCad Licences

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1. At a glance

2. Scope of Work

Louth County Council (LCC) requires the renewal of its existing AutoCAD licences. The contract involves the provision of specific AutoCAD licence products, ensuring continuity of entitlements and functionality for 42 active single-user named licences. The existing licences were converted from a legacy multi-user (network) model to named user subscriptions under Autodesk’s M2S trade-in programme.

The successful tenderer will be responsible for the seamless transition of all AutoCAD licences from the incumbent supplier, if applicable, to the new contract arrangement. This transition must occur without disruption, degradation, or loss of service to LCC staff. Key activities include:

• Licence Provision: Supply of 42 single-user named licences for the Architecture, Engineering & Construction Collection.
• Service Continuity: Ensuring all licences remain active and accessible throughout the transition period.
• Transition Management: Coordinating all transition activities with the incumbent supplier and Autodesk as required.
• Interruption Prevention: Preventing any interruption to user access, functionality, or entitlements during the transition.
• Advance Notification: Providing advance notice of any planned changes or activities that may impact service.
• Transition Planning: Planning and executing the transition outside of core business hours where necessary.

Failure to maintain continuity of service during the transition period will be considered a material breach of contract. The contract duration is 36 months, with two optional 12-month extensions.

3. Background & buyer context

This procurement is for the renewal of Louth County Council's existing AutoCAD licences, which are critical for its operational functions. The current contract expires on 30 August 2026. The procurement follows an open procedure, inviting all interested parties to tender. The council is seeking to ensure continued access to equivalent licensing entitlements without any reduction in functionality or user access. The contract is managed by Louth County Council, and the procurement process is conducted via the eTenders platform.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered eligible:

• Turnover requirement: The tendering party's turnover must have exceeded €200,000 in one of the last three years. The firm must have been in existence for at least 6 months.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €2.6 million
• Product Liability: €2.6 million
• Cyber Liability: €1 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.
• Authorised Autodesk Reseller Status: Tenderers must be an authorised Autodesk reseller at the time of tender submission and provide evidence of this status.
• Tax Compliance: Confirmation that the tenderer and all associated parties are fully tax compliant in Ireland and their country of establishment.
• Financial Standing: Confirmation of financial capacity to pay debts as they fall due, supported by a current statement of assets and liabilities.

Tenderers may rely on the resources of other entities to meet these requirements, provided they can prove these resources will be at their disposal.

5. Award criteria & scoring

This contract will be awarded on the basis of the lowest price only, provided the tender meets all minimum qualitative award criteria.

Criterion Weight (%) Sub-criteria