Architectural Consultancy Services – Emergency Works (Co. Wicklow Schools)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks Architectural Consultancy Services for two distinct emergency works projects within Co. Wicklow schools. Each project requires a separate tender submission. The consultancy services encompass the full project lifecycle from initial design through to completion and handover, adhering to Department of Education technical guidance.

The two projects are:

• Avondale Community College – Roof Repairs: This project involves roof repair works on the main school building and the sports hall. The estimated value for the works, fees, and VAT is €57,000.00.
• Glenart College – Disabled Access Works: This project focuses on improving disability access to the main entrance of Glenart College. The estimated value for the works, fees, and VAT is €28,000.00.

The scope of service for each project includes:

• Design Team Leadership: A specified and suitably qualified person will act as the Design Team Leader and financial controller for the duration of the project. This individual will liaise with and update the client regularly.
• Compliance with Guidance: Adherence to Design Team Procedures for Small Works (TGD007, 7th Edition October 2021) is mandatory.
• Programme Development: Creation and agreement of a detailed project programme from conception to completion.
• Design and Approvals: Preparation and presentation of sketch and conceptual designs in accordance with Department of Education Technical Guidance Documents for approval. Where planning permission is required, application documentation will be prepared and approval sought from the School Authorities prior to submission to the Local Authority.
• Tender Documentation: Preparation of tender documentation based on completed design, including all structural and building services design. Transferring design responsibility to tendering contractors is not acceptable.
• Health and Safety: Preparation of a Preliminary Health and Safety Plan by the PSDP in consultation with the School Authorities, to be included in tender documents.
• Building Control Regulations: Where applicable, the Design Team Leader will act as Design Certifier and Assigned Certifier, preparing and implementing an Inspection Plan.
• Cost Control: Confirmation that project scope and cost remain within approved limits before tendering and construction, with written approval required for any adjustments.
• Tender Evaluation: Tenders for works will be returned to the school and opened in the presence of the Design Team Leader and School Authorities.
• Construction Phase: Bi-weekly site meetings attended by the Design Team Leader during construction.
• Handover: Provision of a full set of as-built construction drawings (electronic and hard copy), detailed operation and maintenance manuals as part of the Safety File, and explanation of manuals.
• Final Account: Completion and submission of the final account within 2 months of Substantial Completion (or 1 month if a Short Form of Contract is used).
• PSDP Role: Tenderers may be considered for the role of Project Supervisor Design Process (PSDP).

3. Background & buyer context

The Kildare and Wicklow Education and Training Board (KWETB) is procuring architectural consultancy services for two emergency works projects. These projects are being undertaken to address immediate needs at Glenart College and Avondale Community College in Co. Wicklow. The procurement aligns with the Department of Education's "Guidance on Procuring Consultants for Small Works, 4th Edition October 2021." The projects are categorised as emergency works, indicating a need for prompt resolution of identified issues. The contracting authority is KWETB, with specific project management and liaison handled by their capital works department.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements for award to be considered:

• Personnel Qualification: The work must be carried out by a nominated staff member who is fully qualified in the relevant discipline for the categories of work stated in the Tender Documents and DoE Guidance on Procuring Consultants for Small Works 4th Edition.
• Past Experience: A minimum of 3 examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• Insurance:
• Professional Indemnity Insurance: Minimum €0.75m, with an excess not exceeding 1.5%.
• Public Liability Insurance: €6.5m.
• Employer's Liability Insurance: €13.0m (unless acting as a Sole Trader).
• Tax Clearance: A current Tax Clearance Certificate.

For tenderers wishing to be considered for the role of PSDP (Project Supervisor Design Process) without special H&S considerations:

• PSDP Qualification: The work must be carried out by a nominated staff member who is fully qualified and experienced in providing professional services for construction projects and has fulfilled the role of PSDP satisfactorily on previous projects.
• PSDP Declaration: A signed Health and Safety Declaration of Competency as PSDP (as per DoE Guidance on Procuring Consultants for Small Works 4th Edition, Appendix G).

Additional requirements for PSDP for projects with special H&S considerations (at the School Authority's discretion):

• Evidence of externally accredited H&S training for the role of PSDP.
• A copy of their current general health and safety policy.
• An outline of the firm’s management organisational structure regarding H&S duties and responsibilities.
• Copies of standard forms used for risk assessments under the Safety, Health and Welfare at Work Act 2005.
• Details of arrangements for continuing professional development.
• Details of the firm’s procedures for disseminating information on health and safety issues.

Turnover requirement: Not specified for this tender. Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Tenders will be assessed based on the following criteria, with a minimum pass mark of 40% required for each criterion. Failure to achieve this threshold on any criterion will result in exclusion.

Criterion