Multi-Operator Framework Agreement for Minor Works under €50,000

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a multi-operator framework agreement for minor works valued under €50,000, covering construction, electrical, and mechanical disciplines. The framework will have a maximum duration of four years. University College Dublin (UCD) will operate this framework, with the potential for its wholly owned subsidiaries to also procure services. The framework is divided into three lots: Lot 1 for Construction Works, Lot 2 for Electrical Works, and Lot 3 for Mechanical Works.

Successful tenderers will be appointed as "Framework Members" for each lot. UCD will have the discretion to drawdown works through two mechanisms:

• Cascade: For projects under €10,000, UCD will contact the top-ranked Framework Members in order of their award score. The first-ranked member will be approached, and if unavailable or unable to meet requirements, the second, third, and fourth ranked members will be contacted sequentially. This cascade mechanism will be utilized for one-year periods, with the ranking order rotating annually.
• Mini-Competition: For projects between €10,001 and €50,000, all Framework Members for the relevant lot will be invited to provide a quotation. The contract will be awarded to the Framework Member submitting the most cost-effective quotation. Some projects may require short notice.

Specific activities within each lot include:

• Lot 1: Construction Works:
• Office and teaching space upgrades and renovations.
• Façade and roofing remedial works.
• Toilet and bathroom refurbishments.
• Space alterations.
• Joinery installations.
• Light external works.
• Disciplines include carpentry/joinery, partitions and drylining, fireproofing, plastering (internal and external), painting and decorating, floor laying, wall and floor tiling, bathroom cubicles, glazing, and various ceiling types.
• Provision of attendances to mechanical and electrical contractors may be required.
• Emergency mobilisation for issues like serious water ingress or health & safety concerns.
• Contractors may be required to operate as part of a multidisciplinary team and potentially provide a lead coordination role for mechanical and electrical contractors.
• Contractors must perform the Project Supervisor Construction Stage (PSCS) role and be qualified to do so, managing all Health & Safety requirements, including risk-assessed method statements (RAMS), pedestrian and traffic management plans, and safe plans of work.
• Lot 2: Electrical Works:
• Upgrade and installation works to educational, residential, and auxiliary electrical services.
• Predominantly standalone electrical services refurbishment, minor works, and maintenance.
• Works will vary in value up to €50,000.
• Lot 3: Mechanical Works:
• Upgrade and installation works to educational, residential, and auxiliary mechanical services.
• Predominantly standalone mechanical services refurbishment, minor works, and maintenance.
• Works will vary in value up to €50,000.

The framework agreement does not guarantee a specific quantity of works and UCD reserves the right to procure services outside of the framework if it offers better value for money.

3. Background & buyer context

University College Dublin (UCD) is procuring this framework agreement to streamline the procurement of minor works valued under €50,000. This approach aims to leverage efficiencies and maximise cost savings over a four-year period. UCD is Ireland's largest university, ranked among the top 1% globally, with over 33,000 students and 4,000 permanent staff. The university is actively engaged in campus development, with ongoing projects including the O’Connor Centre for Future Learning, Science Centre Phase III, Newman Building refurbishment, Sports and Student Amenity Masterplan, and new student residences. UCD also operates satellite campuses at UCD Michael Smurfit Graduate Business School and UCD Lyons Farm, as well as the Museum of Literature Ireland (MoLI). Sustainability is a key strategic driver for UCD, with ISO 50001 certification for its energy and water management systems and targets for energy efficiency and carbon reduction. This framework supports UCD's operational needs across its various facilities and ongoing development plans.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover Requirement:
• Mechanical Installation: Average annual turnover of €1.2 million arising from mechanical installation works.
• Construction Works: Average annual turnover of €1,000,000 arising from construction works.
• Electrical Installation: Average annual turnover of €1 million arising from electrical installation works.
• Insurance:
• Professional Indemnity Insurance: Minimum level of cover €1.5m per claim for Mechanical Installation; €1m per claim for Electrical Installation. Maximum permissible excess is the greater of 2% of annual turnover or €5,000.
• Public Liability Insurance: Minimum level of cover €6.5m per accident.
• Employer's Liability Insurance: Minimum level of cover €13m per accident.
• Certifications:
• Bidders must demonstrate their safety management system is in accordance with ISO 45001:2018 or equivalent.
• Past Experience:
• Tenderers must be able to demonstrate the ability to deliver contracts of approximately €10k, €30k, and €50k value.
• Personnel:
• Not specified for this tender.
• Geographic / Facility Constraints:
• Not specified for this tender.

5. Award criteria & scoring

The evaluation process involves a two-stage approach: Suitability Assessment Questionnaire (SAQ) and Award Criteria. Tenderers who pass the SAQ's pass/fail criteria will proceed to the award evaluation. The top four scoring tenderers for each lot will be appointed as Framework Members.

Criterion Weight (%) Sub-criteria