Summer Works 2026 - Deansrath Community College - Refurbishment of Woodwork Classroom

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for the refurbishment of a woodwork classroom at Deansrath Community College. The contract duration is specified as 6 months. The contractor will be appointed as both the Works Contractor and the Project Supervisor for the Construction Stage (PSCS).

The scope of work includes:

• Refurbishment of Woodwork Classroom: This is the primary objective, involving the upgrade and modernisation of the existing woodwork classroom facilities. Specific details of the required works are not detailed in the provided metadata but will be found in the full tender documents.
• Compliance with Safety Regulations: The contractor must comply with the Safety, Health and Welfare at Work Act 2005, the Safety, Health and Welfare at Work (Construction) Regulations 2013, and any subsequent relevant legislation.
• Project Supervisor for the Construction Stage (PSCS) Role: The appointed contractor will be responsible for fulfilling the duties of the PSCS, ensuring safety compliance throughout the construction phase. This includes appointing competent personnel for roles such as Contracts Manager, Health & Safety Manager, Foreman, and PSCS.
• Personnel Requirements: The contractor must assign competent personnel to fulfil the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage. One person may fulfil multiple roles. Evidence of previous experience on similar projects for these roles will be required.
• Quality Control: The contractor must ensure the quality of goods and materials used, and that the works are constructed according to good practice.
• Site Management: The contractor is responsible for securing the site, keeping it in good order, and ensuring the safety of persons on site and protecting nearby areas from hazards and interference. They must also minimise nuisance or inconvenience to the public and users of adjacent areas.
• Materials and Goods: The contractor must use goods and materials of good quality and suitable for their intended purpose. Certification necessary to comply with the Building Control Regulations will be required.
• Access and Services: The contractor is responsible for the suitability and availability of access routes to and through the site, and any required maintenance. They must also obtain and provide all facilities, power, water, and other services they require, unless the contract states otherwise.
• Reporting and Documentation: The contractor must provide necessary information to the Employer's Representative and Assigned Certifier for inspections and testing. They must also inform the Employer's Representative and Assigned Certifier before any part of the works is covered or goods/materials are made difficult to inspect.
• Defects Rectification: The contractor is responsible for rectifying any defects identified before the Defects Certificate is issued.

3. Background & buyer context

This procurement falls under the "Summer Works 2026" programme, indicating a planned schedule for capital works in educational institutions. The tender is issued by the Dublin and Dun Laoghaire Education and Training Board (DDLETB), which oversees a portfolio of schools and educational facilities in its region. The specific project, the refurbishment of a woodwork classroom at Deansrath Community College, aligns with the DDLETB's objective of maintaining and upgrading educational infrastructure to support practical learning environments. The procurement is being conducted via an Open Procedure, suggesting it is not a framework agreement or a restricted process. The use of the "Declaration of Suitability for Contractors for Small Works" document indicates a streamlined process for smaller-scale projects.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Evidence from the firm's accountant will be required if requested.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 for any single claim.
• Employer's Liability Insurance: Minimum cover of €13,000,000 for any single claim. Validated copies of policies must be provided within 7 calendar days of request.
• Certifications: Not explicitly stated as mandatory at the tender submission stage, but compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013 is statutory. Specific H&S training and structured H&S procedures may be required for Type 2 or 3 projects, though this project is not explicitly categorised as such in the provided text.
• Past experience:
• A minimum of 3 works of a similar nature, size, and complexity completed within the last 7 years. Details of these projects, including start/finish dates, foreman, scope, and contact details, will be required upon request.
• For the PSCS role: At least 3 works of a similar nature, size, and complexity fulfilled as PSCS within the last 7 years.
• Personnel: Competent personnel must be assigned to the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage (PSCS). CVs demonstrating previous experience on similar projects will be required upon request. The PSCS must have at least 3 years of experience in the Building Trade and formal, externally accredited Health and Safety training relevant to the PSCS role within the last 5 years.
• Geographic / facility constraints: Not specified.

5. Award criteria & scoring

The award criteria are not detailed in the provided text. However, the tender is conducted under an Open Procedure, and the "Declaration of Suitability for Contractors for Small Works" document implies that the lowest compliant tender will likely be considered, subject to meeting all suitability and selection criteria. The evaluation process will involve verifying compliance with the stated requirements.

The tender documents do not specify a price/quality split or minimum scoring thresholds.

6. Submission requirements

Bidders are required to submit a Declaration of Suitability for Contractors for Small Works. While the full submission requirements are not detailed, the declaration form indicates the following will be required from the apparently successful tenderer, typically within 7 calendar days of request:

• Evidence of Compliance: Satisfactory evidence for all sections of the declaration.
• Turnover Evidence: A letter from the firm's accountant stating certified turnover for the previous 3 years.
• Insurance Policies: Validated copies of Public Liability and Employer's Liability Insurance policies.
• Past Experience Details: Information on 3 works of a similar nature, size, and complexity completed in the last 7 years, including project details and contact information.
• Personnel CVs: Brief Curriculum Vitae for the assigned Contracts Manager, Health & Safety Manager, Foreman, and PSCS, demonstrating relevant experience.
• Health & Safety Documentation: This may include an organisation chart, H&S training certificates, and potentially structured H&S procedures, depending on project classification (Type 2/3).
• Declarations: The Declaration of Suitability itself, confirming no exclusion grounds under EU directives.

The submission method is via eTenders. No specific template for method statements or pricing schedules is mentioned in the provided text.

7. Key dates & process

8. Contract terms that matter

The contract will be based on the "Short Public Works Contract PW-CF6 v1.15 25-11-2025". Key terms include:

• Term: The contract duration is 6 months. The contract comes into effect upon written acceptance of the tender.
• Payment Terms: Interim payments on account as scheduled, with a final payment after the Defects Certificate is issued. Payment timelines are not explicitly detailed in the provided text but are governed by the PW-CF6 conditions.
• Key SLAs/KPIs: Not specified in the provided text.
• Liquidated Damages: Applicable if the Works are not substantially completed within the Time for Completion, at a rate specified in the Schedule.
• Termination: The contract allows for termination under specific circumstances, including suspension of works for over 3 months.
• IP Ownership: Not specified.
• Sub-contracting: The contractor may not assign the contract or any part of it without the Employer's consent. Sub-processors for data processing require prior written notice.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

• Tight Turnaround for Information: The requirement to provide extensive documentation (insurance, turnover, CVs, project details) within 7 calendar days of request from the apparently successful tenderer is a significant administrative burden and risk for bidders. Failure to comply will lead to exclusion.
• PSCS Role Integration: The contractor is simultaneously appointed as Works Contractor and PSCS. This dual role requires robust internal H&S management and clear allocation of responsibilities, especially if sub-contracting is involved for the PSCS role.
• "Small Works" Classification: While classified as "Small Works," the insurance requirements (€6.5m PL, €13m EL) are substantial, suggesting a higher risk profile or a standard DDLETB policy for all works. This may deter smaller, specialised firms.
• Lack of Detailed Scope: The provided text does not detail the specific refurbishment works required, meaning bidders must rely on the full tender documents for scope definition. This is standard but requires careful review of all attachments.
• Contract Value Not Disclosed: The absence of an estimated contract value makes it difficult for bidders to gauge the scale of the project and prepare bids accordingly.

10. SME fit assessment

This tender is structured for small to medium-sized enterprises (SMEs) through the "Declaration of Suitability for Contractors for Small Works" process, which aims to simplify tendering. However, the significant insurance requirements (€6.5m Public Liability, €13m Employer's Liability) are a notable hurdle for very small businesses.

• Credible Bidders: A viable bidder would be a general building contractor with a proven track record in refurbishment projects, capable of managing both the construction works and the PSCS role. They must have established H&S management systems and the financial capacity to meet the insurance demands.
• Consortium/Sub-contracting: The tender documents do not explicitly prohibit consortia. Sub-contracting of specific trades is common in construction, but the core PSCS and Contracts Manager roles appear to require direct assignment by the bidding entity.
• Indicative Bid-Prep Effort: Given the need to gather detailed insurance, financial, and project history documentation, and to complete the suitability declaration thoroughly, bid preparation could require 3-5 days of focused effort for an experienced firm.
• Pwin Signal: The tender is open, with no explicit indication of an incumbent or a preferred supplier. The "Small Works" designation and the streamlined declaration suggest an intention to attract a competitive field. The primary Pwin signal is the bidder's ability to meet the substantial insurance requirements and demonstrate 3 recent, similar projects.

11. Where to dig deeper

• Source RFT Filename(s): [DoEY_Contractor_Suitability_Declaration_for_Small_Works.docx], [PW-CF6_Contract_v1.15_25-11-2025.pdf]
• eTenders CFT ID: Not specified in provided text.
• Contact Email / Clarification Portal: Not specified in provided text.
• Most Important Attachments:
• DoEY_Contractor_Suitability_Declaration_for_Small_Works.docx
• PW-CF6_Contract_v1.15_25-11-2025.pdf (Conditions of Contract)