RFT for the supply of Adobe Products

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This Request for Tenders (RFT) seeks proposals for the supply of Adobe software products. The contract will cover the provision of these goods over an initial 36-month term, with the potential for two 12-month extensions. The Contracting Authority estimates expenditure on these goods to be approximately €800,000 (excluding VAT) over the full potential contract duration.

The core of the requirement is the "draw down for all Adobe Products listed in Appendix 1". While specific product details are not elaborated in the provided metadata, the scope centres on the procurement and supply of Adobe software licenses or subscriptions.

Key activities and considerations for the contractor include:

• Supply of Adobe Products: The primary deliverable is the provision of all Adobe products as detailed in Appendix 1 of the RFT. This implies managing the licensing, delivery, and potentially ongoing support for these software products.
• Pricing and Validity: Tenderers must provide all-inclusive pricing, expressed in Euros and exclusive of VAT. Prices must remain valid for 30 days from the Tender Deadline. Any currency variations over the contract term are the responsibility of the Tenderer.
• Price Adjustments: While the percentage markup on the official Adobe list price must remain constant, the total price may be adjusted only on the first anniversary of the contract's effective date and subsequent anniversaries, solely based on increases in the official Adobe price list.
• Contractual Compliance: The successful Tenderer must comply with all applicable EU and domestic tax laws, environmental, social, and labour laws, and the Contracting Authority's ICT Acceptable Use Policy.
• Insurance Requirements: The contractor must maintain specific insurance levels throughout the contract term, including Employer's Liability (€12.7m), Public Liability (€6.5m), Professional Indemnity (€6.5m), and Product Liability (€6.5m).
• Tax Compliance: The successful Tenderer must provide Tax Clearance Access Number and Tax Reference Number for online verification. Records of subcontractor tax reference numbers must be retained for payments exceeding €650, with the Contracting Authority potentially requiring them for subcontractors exceeding €2,600 in a twelve-month period.
• Data Protection: Tenderers must confirm that all personal data provided in their tender has been processed in accordance with data protection laws and that data subjects have consented to its processing for the competition's purposes.
• Reporting: The contractor must comply with reporting requirements related to foreign financial contributions if applicable, as per EU regulations.

The contract is structured for a 36-month term with the option for two 12-month extensions.

3. Background & buyer context

This procurement is being conducted by the Department of Social Protection (DSP), the Contracting Authority. The RFT is issued under an open procedure, aligning with EU procurement regulations. The Department's services and background information are available on its website. Appendix 8 of the RFT provides an overview of the Contracting Authority's current IT environment and key projects, offering context for the need for these Adobe products. The procurement aims to ensure the continued availability of essential software for the Department's operations. The estimated expenditure suggests a significant ongoing requirement for Adobe software.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered:

• Turnover requirement: A minimum average annual turnover of €250,000 for the three most recent years of audited accounts. If the entity's establishment date is more recent, turnover must be demonstrated for each year of operation.
• Insurance: The successful Tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €12.7m
• Public Liability: €6.5m
• Professional Indemnity: €6.5m
• Product Liability: €6.5m
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate proven experience and expertise in the supply of software licenses/subscriptions and support over the past 3 years. This includes details of key contracts undertaken, whether in Ireland or internationally, including:
• Name and place of contract
• Description of goods provided
• Value of contract per annum
• Number of orders processed successfully per annum
• Number of deliveries per annum
• Reference contact name and position
• Contact email address
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the implication that the goods and services will be for use within the Republic of Ireland.

Tenderers must also declare, via the eESPD, that no mandatory grounds for exclusion apply, or if they do, that sufficient measures demonstrate their reliability. They must also satisfy the selection criteria outlined above.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria