WCCC26 513 R671 Ballymacarbry Traffic Calming Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake a traffic calming scheme in Ballymacarbry. The scope of work involves the construction and implementation of traffic calming measures. The specific details of the scheme, including the exact nature and extent of the works, are to be detailed within the contract documents.

The constituent activities and requirements for the contractor include:

• Road Construction Activities: The tender specifies a minimum average annual turnover requirement related to road construction activities.
• Traffic Calming Measures: The contractor will be responsible for the design and/or implementation of physical traffic calming measures. This may include, but is not limited to, the installation of speed bumps, chicanes, road narrowing, or other road layout modifications aimed at reducing vehicle speeds and improving safety.
• Associated Minor Works: The contract includes experience requirements for "road pavement and associated minor works," indicating that the scope extends beyond just the primary traffic calming elements to include related civil engineering and surfacing tasks.
• Compliance with Standards: The works must adhere to various Irish and European standards, including those related to road lighting (EN 13201-2:2015, EN 13201-5:2015, EN 12464-2:2007, EN 60598), materials (EN 1461), and safety (EN 62471:2008). Specific requirements for luminaire impact resistance (IK08) and duct access chamber systems (B125, EN124) are also noted.
• Site Management: The contractor will be responsible for site safety, security, and order, including managing access routes, keeping the site free from obstructions, and protecting the public from hazards.
• Materials and Goods: The contractor must use goods and materials of good quality and ensure their suitability for the intended purpose. Certification for compliance with Building Control Regulations will be required.
• Setting Out: The contractor must accurately set out the works according to contract specifications and instructions from the Employer’s Representative.
• Inspections and Testing: The contractor must provide access for inspection and testing of works, goods, and materials by the Employer, Employer's Representative, and Assigned Certifier.
• Rectification of Defects: The contractor must rectify any works or materials that do not comply with the contract upon instruction from the Employer's Representative.
• Completion: The contractor must substantially complete the works within the specified Time for Completion and address any outstanding work or defects.

The contract is based on the Short Public Works Contract (PW-CF6 v1.15 25-11-2025), which outlines the general conditions for the execution of public works in Ireland.

3. Background & buyer context

This procurement is for the Ballymacarbry Traffic Calming Scheme, identified by reference WCCC26 513 R671. Waterford City and County Council is the contracting authority. The tender falls under the general category of public works contracts for road construction and improvement. While specific policy drivers are not detailed in the provided metadata, traffic calming schemes are typically initiated to enhance road safety, reduce traffic speeds in residential or sensitive areas, and improve the quality of life for local residents. The use of the Short Public Works Contract (PW-CF6) indicates that this is likely a project within the typical value range for such contracts, often used for works up to a certain threshold, though the exact threshold is not specified here.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible:

• Turnover Requirement:
• Average annual turnover of €750,000 arising from Road Construction Activities.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 in respect of any one accident. Maximum excess for property only is €10,000.
• Employer’s Liability Insurance: Minimum cover of €13,000,000 in respect of any one accident.
• Professional Indemnity Insurance: Minimum cover amount is to be stated as 'CA Entry' (Contracting Authority entry), proportionate to the project size, with a default level of €1.5m if not specified. The maximum permissible excess is the greater of 2% of the tenderer’s annual turnover or €5,000.
• Past Experience:
• Minimum of one roadworks contract with a contract value exceeding €250,000 (excluding VAT) in each of the last 3 financial years.
• Minimum requirement for experience in road pavement and associated minor works.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided metadata. Typically, public works tenders in Ireland are awarded based on the Most Economically Advantageous Tender (MEAT), which involves a balance of price and quality. The specific weighting between price and quality, and the detailed sub-criteria for quality assessment, would be found in the full tender documents.

6. Submission requirements

The submission requirements are not fully detailed in the provided metadata. However, based on standard public procurement practices and the contract type, bidders will likely need to submit:

• Completed Tender Response: This will include responses to specific qualification and award criteria.
• Pricing Schedule: A detailed breakdown of costs.
• Declarations:
• Tax Clearance Access Number and Tax Reference Number for online verification.
• Bona Fide declarations.
• Conflict of Interest declarations.
• Potentially an ESPD (European Single Procurement Document) if applicable.
• Financial Information:
• Banker's Letter (Appendix C) confirming banking facilities and relationship duration.
• Evidence of financial standing.
• Insurance Undertakings:
• Letter of Undertaking from a Surety (Appendices D1/D2) confirming the ability to provide a performance bond.
• Past Performance:
• List of Previous Works Projects (Appendix B1) with supporting Certificates of Satisfactory Execution.
• Mandatory Site Visit: If required, details would be provided in the full tender documents.
• Submission Portal: Tenders must be submitted via the eTenders platform. Specific formatting rules for electronic copies (e.g., USB key) may apply.

7. Key dates & process

8. Contract terms that matter

The contract will be governed by the Short Public Works Contract (PW-CF6 v1.15 25-11-2025). Key terms include:

• Contract Term: The Time for Completion is specified in the Schedule, with potential extensions for Compensation Events, loss/damage, weather events, strikes, public authority orders, or delays by others.
• Payment Terms: Interim payments on account are scheduled. A significant portion is paid after substantial completion, with the balance paid after the Defects Certificate is issued. Payment claims require a response within 14 days, and invoices are to be paid within the period stated in the Schedule.
• Liquidated Damages: Applicable if the Contractor fails to substantially complete the Works within the Time for Completion, at a rate specified in the Schedule.
• Termination: The contract outlines conditions for termination by the Employer, including contractor breach or prolonged suspension of works.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of tender acceptance, executed by the Contractor and an approved surety.
• Indemnity: The Contractor indemnifies the Employer against claims and damage arising from the Works.
• Price Variation: The Price adjusts only as expressly provided in the contract. Compensation Events can lead to price adjustments under specific conditions.
• Data Protection: The Contractor must comply with Data Protection Law, including GDPR, regarding any Personal Data processed.

9. Risks, red flags & unusuals

• Unspecified Value: The absence of an estimated contract value on eTenders is common but requires bidders to assess the scale based on turnover and experience requirements.
• Professional Indemnity Insurance (PII) 'CA Entry': The PII minimum cover is stated as 'CA Entry', meaning the Contracting Authority will specify this in the final tender documents. Bidders must ensure they can meet this requirement once clarified.
• Short Public Works Contract (PW-CF6): This contract form is typically used for works up to a certain value threshold. While not explicitly stated, it suggests the project is not of exceptionally high value, which might influence the complexity and scale of expected bids.
• Performance Bond Requirement: The contract explicitly mentions the potential requirement for a performance bond, which necessitates having a surety relationship in place.
• Weather Event Definition: The definition of a "weather event" is specific, referencing Met Éireann data and 90th percentile measurements, which could lead to disputes if not clearly understood.

10. SME fit assessment

This tender is structured for small to medium-sized enterprises (SMEs) with specific experience in road construction and minor works.

• Credible Bidders: A viable bidder would be a company with a demonstrated track record in roadworks, capable of managing projects up to €250,000 (excl. VAT) annually over the last three years, and possessing the required insurance levels. The €750,000 average annual turnover in road construction activities suggests a business of a certain scale, but not necessarily a large multinational.
• Consortium/Sub-contracting: The tender documents do not explicitly prohibit consortia or sub-contracting. However, the eligibility criteria, particularly the turnover and experience requirements, would need to be met by the lead bidder or demonstrably shared within a consortium. Sub-contracting is permitted under the contract conditions, but the primary contractor remains responsible.
• Indicative Bid-Prep Effort: Preparing a compliant bid for a public works contract of this nature typically requires significant effort. This would include gathering financial data, insurance certificates, details of past projects, preparing method statements, and completing pricing schedules. For an SME, this could range from 5 to 15 working days, depending on internal resources and familiarity with public procurement.
• Pwin Signal: The tender does not explicitly indicate an incumbent or a strong incumbent advantage. The clear eligibility criteria suggest a competitive process open to firms meeting the specified technical and financial thresholds. The use of a standard contract form (PW-CF6) also points to a structured procurement process.

11. Where to dig deeper

• Source RFT Filename(s): Not specified in metadata.
• eTenders CFT ID: Not specified in metadata.
• Contact Email / Clarification Portal: Not specified in metadata.
• Most Important Attachments:
• PW-CF6_Contract_v1.15_25-11-2025.pdf (Short Public Works Contract Conditions)
• Appendix_C_Bankers_Letter.docx
• Appendix_D1_QW1_Letter_of_Undertaking_Bond.docx / Appendix_D2_QW2_Letter_of_Undertaking_Bond.docx
• Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx